Learning Disabilities Support

Denbighshire County Council

The provision of community based support for adults with learning disabilities in Prestatyn and Ruthin.

UK-Prestatyn: Health and social work services

2013/S 062-104048

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Denbighshire County Council
Ty Nant, Nant Hall Road
For the attention of: Alison Heaton
LL19 9LG Prestatyn
UNITED KINGDOM
Telephone: +44 1824706528
E-mail: alison.heaton@denbighshire.gov.uk
Fax: +44 1824706660

Internet address(es):

General address of the contracting authority: http://www.denbighshire.gov.uk

Address of the buyer profile: http://www.denbighshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of community based support for adults with learning disabilities in Prestatyn and Ruthin.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Denbighshire.
NUTS code UKL13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To provide community based support for adults with learning disabilities in Prestatyn and Ruthin, Denbighshire. There are two properties and tenders are requested for each arrangement. The contracts will run initially for one year, renewable for a further five years subject to satisfactory performance.Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

85000000, 85300000, 85320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Service specifications for Lots 1 and 2:
1. The Schemes.
1. 1 Scheme 1: Community Living Scheme for 2 Adults with Learning Disabilities in Prestatyn.
1.1.1 The Property:
This scheme is located at the top of Prestatyn. The shopping areas are all accessible by foot. The property is close to the local bus and train stations.
The property is rented from Clwyd and Alyn Association and is suitable to accommodate two tenants and there is a sleep in room available for support staff.
1.1.2 The People:
At present there is only one tenant residing in this property, and there is one vacancy. However there is currently someone looking at the property and the void should be filled in the near future. Moving the second person in will be dependent on the two individuals being compatible. Information about the second tenant will be provided as soon as possible.
1.1.3 Background Information about the current Tenant:
The gentleman who currently lives in this scheme is in his mid 50s. He has a pleasant disposition and is very active during the week. He likes his independence but will require verbal prompting to achieve tasks. He moved into this Community Living Scheme in September 2009 following the loss of his mother; at special times of the year he can become emotional and requires support to take flowers to a special place that he and his mother used to visit.
This gentleman goes to work 4 days each week and college on the fifth day. At weekends he takes pride in keeping his home clean and tidy and he also enjoys some leisure time too. The current Support Team have supported this gentleman to increase his independence using PCP tools and using support plans. Regular support staff and routines are important to this gentleman.
The gentleman on occasion requires a little support with his personal hygiene (medical condition) but he generally manages independently with minimal prompting. He requires support to access the medical professionals and when he goes out in the community. He has no mobility problems and when travelling out of Prestatyn uses his free bus pass.
The gentleman is very interested in the Fire Service and has a friend who visits regularly and takes him to see friends at Abergele Fire Station. He also enjoys going to Buzz/Fun Club and attends the Forum Social where he meets his friends.
He is very interested in books and with support frequently visits Rhyl Library to select his own. Occasionally he visits the theatre or cinema when there is a particular film or show that he wishes to see.
His family are very important to him, he keeps in contact by telephone weekly and has previously spent holidays in their homes. The gentleman enjoys short breaks away and will choose places where there is something of interest to him, for example visiting museums or going on a boat trip.
He stays in contact with his Advocate and values his independence.
PCP Information about Gentleman 1: The information below has been taken from his 1 page profile and shows the things he enjoys and what is important to him.
Activities I enjoy:
— Going out to different places, e.g. museums and places of interest;
— Going for days out on the bus;
— Listening to music on the music channels;
— Watching a variety of television programmes – I like the news;
— Going to the library and reading books of my choice;
— Going on holidays to my family and I enjoy having my family visit me.
What’s important to me:
— My family, sisters and Aunt and that I can phone them when I want to;
— That I can go to the Fun Club at Rhyl Rugby Club to meet my friends;
— My friend Neil who takes me to visit Abergele Fire station;
— Having my own money in my wallet, but not too much in case I lose it.
1.1.4 Support Required each week in Scheme 1 (Lot 1)
The support needs will be 87 hours direct support per week and 7 sleep ins. In addition there will be 4 hours per week for finance, administration and the management of PCP and another hour per week for team meetings.
Total 92 hours per week plus 7 sleep INS.
1. 2 Scheme 2: Community Living Scheme for 3 Adults with Learning Disabilities in Ruthin.
1.2.1 The Property:
The house is situated in Ruthin and the shopping area of the town is accessible by foot. The property is rented from Clwyd Alyn Housing Association and can accommodate three service users, there is also an addition bedroom available for Support Staff.
1.2.2 The People:
There are three people living at the property and have done for several years. All three people are active and require some support to continue living a fulfilled and healthy life style
1.2.3 Background Information about Tenant 1:
This gentleman is in his mid 50s and he has a very pleasant disposition. He likes to remain active and works at Meifod two and a half days each week, college for half a day each week, Golden Group a day each week and then has an active day off during the week. At weekends he works with his co tenants to look after their home and enjoys leisure time watching the local football team and cricket club playing, he also enjoys attending planned activities and watching television.
Support staff are currently supporting this gentleman to increase his independence by using agreed Supporting people Reabling plans and PCP Tools. Regular and consistent Support Staff, routines and having some male company are all important to this Gentleman. He does require some support with his personal hygiene, mainly prompts and reminders. He needs support to access medical professionals and when he goes out in the community.
PCP Information about Tenant 1: The information below has been taken from his 1 page profile and shows the things that are important to him.
What’s Important to Me:
— Work;
— Friends, Staff;
— Football, Cricket, Swimming;
— Music, Guitar;
— Going to the pub;
— Meals out;
— Holidays, trips;
— College;
— The car and work bus;
— Going to the cattle market.
1.2.4 Background Information on Tenant 2:
This lady is in her mid 40s. She is blind, but is very able to get around with support and the use of her cane. She does have some challenging behaviours that staff will need to be aware of. At present she attends work 3 days each week, college for half a day each week and has one to one support on her day off. At weekends she works with her co tenants to look after their home and enjoys her leisure time listening to the television and music and going horse riding.
This lady needs support to keep in contact with her family who are here and abroad. Staff will need to support her to remain independent by working with the Supporting People Support plans and using the PCP tools.
Regular staff and routines are important to this lady. She does require some support with her personal hygiene, mainly through prompts and reminders. She requires support to access medical professionals and when she goes out in the community.
PCP Information about Tenant 2: The information below has been taken from her 1 page profile and shows the things that are important to her.
What’s Important to Me:
— My family;
— Music;
— Television;
— Going to the theatre;
— Staff;
— Shopping;
— Horse riding;
— Food;
— Cane;
— Telephone;
— Bath.
1.2.5 Background Information on Tenant 3:
This lady is in her mid 50s. She is very physically and mentally able to undertake most day to day living skills, however she chooses not to. This lady’s first language is Welsh. Therefore it is essential that support can be provided to her through this medium.
This lady currently attends work 3 days each week, college half a day each week and has one to one support on her day off. At weekends she works with her co tenants to look after their home and enjoys her leisure time reading magazines and doing word search puzzles. She requires support to keep in touch with her family.
Staff will need to support this lady to remain independent by working with the Supporting People Support plans and using the PCP tools. Regular support staff and routines are important to this lady. She requires some support with her behaviour and personal hygiene, mainly through the use of protocols, prompts and reminders. She needs support to access medical professionals and when she goes out into the community.
PCP Information about Tenant 3: The information below has been taken from her 1 page profile and shows the things that are important to her.
What’s Important to Me:
— Staff;
— Holidays;
— Independence;
— Family;
— Wages;
— Photos;
— Books and pencils.
1.2.6 Additional Information:
All 3 Service Users enjoy trips and outings and they have a car between them so therefore Support Workers must be qualified to drive at the times necessary.
1.2.7 Support Required each week in Scheme 2 (Lot 2):
The support needs will be 146 hours direct support per week and 7 sleep ins. In addition there will be 4 hours per week for finance, administration and the management of PCP and another hour per week for team meetings.
Total 151 hours per week plus 7 sleep INS.
2. Additional Information that applies to both schemes.
Currently both of these schemes are managed by Denbighshire County Council, however the majority of staff who are currently supporting these people are provided through an agency. Because the DCC staff will be redeployed to other in house schemes TUPE will not apply to this contract. We have sought independent legal advice and they have confirmed this.
Tenders can be submitted for one or both of these schemes.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Co. Guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment 30 days from date of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Registration with CSSIW or equivalent and should be signed up to or be willing to sign up to the North Wales APL for Domiciliary Care.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: a) bank statement and/or evidence of professional risk indemnity insurance;
b) balance sheets or extracts of balance sheets;
c) statement of turnover for a maximum of the last 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
d) a description of technical facilities and measures used to ensure quality;
e) educational and professional qualifications of the supplier and staff responsible for performing the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LD170513
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Buy4Wales Reference Number: 34473.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Denbighshire County Council
Ty Nant, Nant Hall Road
LL19 9LG Prestatyn
UNITED KINGDOM
E-mail: alison.heaton@denbighshire.gov.uk
Telephone: +44 1824706528
Internet address: http://www.denbighshire.gov.uk
Fax: +44 1824706660

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: All tenderers should note that for any procurement exercise undertaken under the EU Procurement Regulations then the Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period is expected to end at midnight at the end of the 10th calendar day after the day on which any notice is sent by electronic means to all relevant econoic operators, or at the end of the 15th day after the date on which the notice is sent by any other means. This period is to allow economic operators to query the information provided and/or to challenge any decision made. No award may be made until the standstill period has expired. This is in accordance with the Remedies Directive 2009 – The Public Contracts (Amendment) Regulations 2009 (SI2009 No 2992).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Denbighshire County Council
Ty Nant, Nant Hall Road
LL19 9LG Prestatyn
UNITED KINGDOM
E-mail: alison.heaton@denbighshire.gov.uk
Telephone: +44 1824706528
Internet address: http://www.denbighshire.gov.uk
Fax: +44 1824706660

VI.5)Date of dispatch of this notice:26.3.2013

Requirement: Learning Disabilities Support