Learning Management System

Learning Management System

An environment where every aspect of the student learning experience is enhanced through effective use of technology; whether to complement face-to-face delivery, or to provide an equivalent experience when learning at a distance.

UK-Lincoln: Educational software package

2013/S 064-107761

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Lincoln
Brayford Pool
Contact point(s): Procurement Department
LN6 7TS Lincoln
UNITED KINGDOM
Telephone: +44 1522886762
E-mail: procurement@lincoln.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

417/ITTO/2013 Learning Management System
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: University of Lincoln, Brayford Pool, Lincoln, LN6 7TS
NUTS code UKF3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University’s Strategic Plan 2011-2016 includes the desire to seek technological solutions to improve our work communications and practices. Specifically, to continuously improve our learning environment based on a personal engagement with all students, with high quality research-engaged teaching and learning where students create and develop new knowledge in collaboration with their lecturers. By providing and exploiting a suitable learning environment along with associated supportive technology tools and support expertise, we will be able to create a culture where students enjoy learning and with their lecturers are creative co-producers of knowledge. We will also be able to cater for the more complex and diverse student body both on and off campus.
The learning Management System (LMS) forms a key component of the University’s Digital Education Strategy and the University is seeking to procure a Learning Management Solution ( LMS) to be installed and fully operational with all staff trained, all content migrated and ready for student use by 2014.7.1. The University has a globally diverse , international and multicultural community and is committed to providing equality of opportunity for all its staff and students, irrespective of rave and ethnic or national origin. The LMS is a key enabler to deliver and support teaching and learning to a geographically diverse community. The University has a relationship with a number of Further Education Colleges in the region as well as partnerships with FE colleges and other providers of education in the UK that involve delivery and management of learning. Further information about the University can be found on our website.
The Vision for the Technology-Enhanced Learning Environment of the Future.
An environment where every aspect of the student learning experience is enhanced through effective use of technology; whether to complement face-to-face delivery, or to provide an equivalent experience when learning at a distance. This is an environment where all resources and opportunities will be equally available to all students, regardless of their device or location, and in a range of formats to allow inclusive individualized learning experiences.
More specifically, the environment will:
Provide high quality learning resources and learning opportunities in a range of formats.
Recognize the social dimension of learning, allowing students to participate in the design and delivery of activities, and also facilitate informal learning opportunities and the development of an online learning community (i.e. through incorporation of social media).
Incorporate a range of on-line systems and tools which will be seamlessly integrated through single sign-on, and which students can personalize to suit their own learning preferences.
Enhance student support and guidance by facilitating effective monitoring of student performance and progress, and dialogue between students and personal tutors.
Allow students to log their own personal development through a fully integrated e-portfolio system.
Fully support the assessment process, so that assessment is routinely submitted, marked, returned, and increasingly performed on-line, with outcomes and feedback integrated with University systems.
Provide high-level analytics and reporting, so that students are provided with meaningful information on their performance and progress, and tutors can access individual and cohort-level reports at both module and programme level.
Be sufficiently flexible to allow programme delivery in ways which may fall outside standard patterns.
II.1.6)Common procurement vocabulary (CPV)

48190000, 72212900, 72265000, 72212510, 48100000, 72261000, 72262000, 72212931, 48517000, 64216210, 72222300, 72263000, 72212517, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.7.2014. Completion 30.9.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to Tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Please refer to Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality / Technical Merit. Weighting 40

2. Innovation / Research and Development. Weighting 5

3. Collaboration / Partnership Working. Weighting 10

4. Implementation. Weighting 5

5. Whole Life Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

417/ITTO/2013 Learning Management System
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.4.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Organisations must express their interest through the University’s e-tendering system, having once registered as a supplier on the system.
https//in-tendhost.co.uk/lincoln
Non-compliant expressions of interest will not be considered or acknowledged. The University reserves the right to cancel the tender process at any time. The University will not accept any liability for costs incurred in tendering.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Following the Tender process and at the point of award, the University of Lincoln will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
Organisations must express their interest through the University’s e-tendering system, having once registered as a supplier on the system.
Non-compliant expressions of interest will not be considered or acknowledged. The University reserves the right to cancel the tender process at any time. The University will not accept any liability for costs incurred in tendering.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2013

Requirement: Learning Management System