Lease Car Management Service

Lease Car Management Service

To provide a lease car management service and/or vehicle. Insurance cover for vehicles within Staffordshire and Stoke.

UK-Stoke-on-Trent: motor vehicle insurance services

2012/S 213-352355

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospital of North Staffordshire
City General Hospital, Newcastle Road
Contact point(s): please see VI.3
ST4 6QG Stoke-on-Trent
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://uhns.eu-supply.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NOM5908/NOM5516 – Provision of a Lease Car Management Service and/or Insurance Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To provide a lease car management service and/or vehicle.
Insurance cover for vehicles within Staffordshire and Stoke.
On Trent Partnership Trust, NHS North Staffordshire, NHS.
Stoke on Trent and North Staffordshire Combined.
Healthcare NHS Trust.
II.1.6)Common procurement vocabulary (CPV)

66514110, 50111100, 66516100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will cover approximately vehicles in total across all the participating Trusts.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of a vehicle fleet management service

1)Short description

To provide a vehicle fleet management service for vehicles within Staffordshire and Stoke on Trent Partnership Trust, NHS North Staffordshire and NHS.
Stoke on Trent.
2)Common procurement vocabulary (CPV)

50111100, 50111000

3)Quantity or scope

The service will cover approximately 668 vehicles.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Provision of a vehicle fleet insurance service

1)Short description

To provide vehicle fleet insurance cover for vehicles within Staffordshire and Stoke.
On Trent Partnership Trust, NHS North Staffordshire, NHS Stoke on Trent and North Staffordshire Combined Healthcare NHS Trust.
2)Common procurement vocabulary (CPV)

66514110, 66516100

3)Quantity or scope

This service will cover approximately 805 vehicles.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Provision of a Vehicle Fleet Management Service and Vehicle Fleet Insurance Cover

1)Short description

To provide a lease car management service and vehicle.
Insurance cover for vehicles within Staffordshire and Stoke.
On Trent Partnership Trust, NHS North Staffordshire, NHS.
Stoke on Trent and North Staffordshire Combined.
Healthcare NHS Trust.
2)Common procurement vocabulary (CPV)

66514110, 50111000, 50111100, 66516100

3)Quantity or scope

This service will cover approximately 805 vehicles.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A Dun and Bradstreet report will be obtained by the UHNS to assess your organisation’s financial viability. This report will be used to determine whether your organisation has the financial capability and capacity should you be successful. Vendors may be rejected if their Dunn and Bradstreet rating shows a ‘Greater than average risk of Financial Failure’.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NOM5908/NOM5516
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://uhns.eu-supply.com.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a minimum 10 calendar day standstill period at the point where the award decision notice is communicated to the tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Trust will not conclude the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

1.11.2012