Lease for Laptop and Tablet Devices
To provide the lease of 800 devices.
United Kingdom-Wilmslow: Word processors
Section I: Contracting authority
I.1)Name and addresses
The Information Commissioner’s Office, Wycliffe House, Water Lane
NUTS code: UKD62
Internet address(es):Main address: https://ico.org.uk/
I.4)Type of the contracting authority
Section II: Object
Lease for Laptop and Tablet Devices Including Accessories and Warranties
II.1.2)Main CPV code
II.1.3)Type of contract
The lease of 800 devices (whether Microsoft Surface Laptops and/or Surface Pros) including accessories and warranties with an option to lease a further additional 100 devices (whether Microsoft Surface Laptops and/or Surface Pros) in the first year.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
The Information Commissioner’s head office is at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
II.2.4)Description of the procurement:
The lease of 800 devices (whether Microsoft Surface Laptops and/or Surface Pros) including accessories and warranties with an option to lease a further additional 100 devices (whether Microsoft Surface Laptops and/or Surface Pros) in the first year. The Information Commissioner requires Microsoft Laptops and/or Surface Pros as it will be relying on the Microsoft Managed Device (MMD) solution to manage these devices during the term of this lease agreement and these are part of a very limited number of devices which are compatible with the MMD solution at present.
Each device (whether Microsoft Surface Laptop or Surface Pro) will need to be registered with the MMD solution, within the Information Commissioner’s Microsoft Tenant area, prior to delivery. In order to enable registration the tenderer (or one of its sub-contractors) need to be a certified Microsoft Partner with a Microsoft Partner Network ID.
Each device will be leased for up to a period of 3 years from the date of delivery and the Information Commissioner requires that the date of delivery also trigger the start of warranty in relation to each device.
The Information Commissioner requires a phased roll out of devices over a period of 8 months at the start of the term. In preparation for exit, the phased collection of devices over a period of 8 months is also required (and collection is to be undertaken in such a way that no device is in use for more than 3 years). Each device that is collected, whether during the term (due to a fault) or on exit must be securely wiped and disposed of in accordance with the Information Commissioner’s requirements.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
The provider is require to maintain a valid certification to the UK Cyber Essentials scheme, or equivalent, and/or the ISO 27001 standard.
The provider is also required to be a Microsoft Partner with a Microsoft Partner Network ID for the purposes of registering devices.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
The ITT and other procurement documents can be accessed online by emailing the following email address: firstname.lastname@example.org
Upon receipt of the email each potential tenderer will be sent a username, password and web page link to enable access to the ITT and other procurement documents.
VI.5)Date of dispatch of this notice: