Lease for Laptop and Tablet Devices

Lease for Laptop and Tablet Devices

To provide the lease of 800 devices.

United Kingdom-Wilmslow: Word processors

2019/S 056-128939

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Information Commissioner
The Information Commissioner’s Office, Wycliffe House, Water Lane
United Kingdom
NUTS code: UKD62

Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Other activity: Statutory public body with regulatory powers in data protection and information rights

Section II: Object

II.1)Scope of the procurement


Lease for Laptop and Tablet Devices Including Accessories and Warranties

II.1.2)Main CPV code

30111000 – JA01 – FG08

II.1.3)Type of contract


II.1.4)Short description:

The lease of 800 devices (whether Microsoft Surface Laptops and/or Surface Pros) including accessories and warranties with an option to lease a further additional 100 devices (whether Microsoft Surface Laptops and/or Surface Pros) in the first year.

II.1.5)Estimated total value

Value excluding VAT: 1 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKD62
NUTS code: UKM75
NUTS code: UKL22
NUTS code: UKI32
NUTS code: UKN06
Main site or place of performance:

The Information Commissioner’s head office is at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

II.2.4)Description of the procurement:

The lease of 800 devices (whether Microsoft Surface Laptops and/or Surface Pros) including accessories and warranties with an option to lease a further additional 100 devices (whether Microsoft Surface Laptops and/or Surface Pros) in the first year. The Information Commissioner requires Microsoft Laptops and/or Surface Pros as it will be relying on the Microsoft Managed Device (MMD) solution to manage these devices during the term of this lease agreement and these are part of a very limited number of devices which are compatible with the MMD solution at present.

Each device (whether Microsoft Surface Laptop or Surface Pro) will need to be registered with the MMD solution, within the Information Commissioner’s Microsoft Tenant area, prior to delivery. In order to enable registration the tenderer (or one of its sub-contractors) need to be a certified Microsoft Partner with a Microsoft Partner Network ID.

Each device will be leased for up to a period of 3 years from the date of delivery and the Information Commissioner requires that the date of delivery also trigger the start of warranty in relation to each device.

The Information Commissioner requires a phased roll out of devices over a period of 8 months at the start of the term. In preparation for exit, the phased collection of devices over a period of 8 months is also required (and collection is to be undertaken in such a way that no device is in use for more than 3 years). Each device that is collected, whether during the term (due to a fault) or on exit must be securely wiped and disposed of in accordance with the Information Commissioner’s requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The provider is require to maintain a valid certification to the UK Cyber Essentials scheme, or equivalent, and/or the ISO 27001 standard.

The provider is also required to be a Microsoft Partner with a Microsoft Partner Network ID for the purposes of registering devices.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/04/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/05/2019

IV.2.7)Conditions for opening of tenders

Date: 18/04/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The ITT and other procurement documents can be accessed online by emailing the following email address:

Upon receipt of the email each potential tenderer will be sent a username, password and web page link to enable access to the ITT and other procurement documents.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: