Lease and Purchase of ISO Containers

Lease and Purchase of ISO Containers

Lease, Lease/Purchase, Purchase, Inspection, Survey and Repair of ISO Containers.

United Kingdom-Bicester: Trailers, semi-trailers and mobile containers

2013/S 184-317924

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Logistic Services, DE&S
LCS Commercial, E15 Annexe, E Site, LS Bicester
Contact point(s): MoD Commercial
For the attention of: Louise Withers
OX25 2LD Bicester
UNITED KINGDOM
Telephone: +44 1869259303
E-mail: deslcsls-comrcl-2@mod.uk
Fax: +44 1869259318

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Lease, Lease/Purchase, Purchase, Inspection, Survey and Repair of ISO Containers.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Trailers, semi-trailers and mobile containers. The Authority has a requirement for a 4 year Enabling Contract for the Inspection, Survey and Repair of Leased and MoD owned containers and associated generator sets (Lot 1) and Lease, Lease/Purchase and Purchase of ISO Containers – including refrigerated containers (Lot 2). These containers support the transport of MoD freight worldwide – including Operational Theatres and Exercises.
Tenderers will be asked to submit tenders for a variety of lease lengths eg. short, long and flexible as our requirement is fluid and can be erratic due to the nature of the business. The ability to ‘surge’ in the quantities will be essential.
For Lot 1 – Tenders will be required for a daily or hourly rate for each of the required services – Survey, Inspection and Repair (firm prices will be required for all elements – including a range of repairs with/without parts will be required at tender stage).
For Lot 2 – Evaluation of the tender will be broken down into 2 stages. All tenderers must submit a tender against the benchmark option – Lease, Lease/Purchase and Purchase with Price Banding for Lease Length. They will be required to offer prices against a short, flexible and longterm lease. Those that comply with the first stage will then have any further bids submitted evaluated against the options detailed below. Tenderers do not have to submit a further bid against all of them, just those that they can offer.
— Lease, Lease/Purchase and Purchase for lease length including purchase at an agreed point,
— Lease, Lease/Purchase and Purchase for Flexible lease lengths without any penalties,
— Prime Vendor/Fully Managed Service,
— Single Contract – not prime vendor,
— Lease, Lease/Purchase and Purchase with Price Banding, no early return penalties with purchase at an agreed point – no guaranteed quantities.
A Pre Qualification Questionnaire (PQQ) will be used to down select companies to receive an Invitation To Tender (ITT). The PQQ will include questions with a Pass or Fail criteria and other question sets will be marked using a weighted scoring method.
All companies invited to tender will be required to hold ISO 9000:2008 accreditation (UKAS awarded) or equivalent ; with appropriate scope applicable to the work being undertaken – iron or steel containers, refrigerated containers and standard freight containers and /or repair and maintenance of metal containers. ISO Certificate and scope to be provided with the Expression of Interest (EOI) – companies that do not supply or hold this certification will be excluded.
II.1.6)Common procurement vocabulary (CPV)

34220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

ISO Containers for Purchase – estimate only of 30 per year – surge is a possibility
ISO Containers for Leasing – estimate only of 4,250 per year – surge is a possibility
ISO Containers for Repair – estimate only of 690 per year – surge is a possibility
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Inspection, Survey and Repair of Lease and MoD owned ISO Containers (including refrigerated containers) and associated generator sets

1)Short description
2)Common procurement vocabulary (CPV)

50514000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lease, Lease/Purchase and Purchase of ISO Containers (including refrigerated containers)

1)Short description
2)Common procurement vocabulary (CPV)

34220000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 August 2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent. Further details will be provided in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Full details will be provided in the Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: The Applicant’s (individual companies or members of potential alliances) financial ability to meet this requirement will be assessed on a risk basis and the Applicant’s financial accounts will be evaluated by the Cost Assurance and Analysis Service’s (CAAS) Financial Analysts. Factors that will be taken into consideration when evaluating the accounts include: Turnover; Profitability; Liquidity and Working Capital; Debt; and Cashflow. CAAS will also examine the financial health of any parent company where appropriate. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dun and Bradstreet. If examination of the financial accounts exposes potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the accounts will attract an acceptable or non-acceptable risk marking. A non-acceptable risk marking will constitute a fail of this element of the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
Minimum level(s) of standards possibly required:
ISO 9000:2008 certification with appropriate scope to be provided with Expression of Interest (EOI). Failure to do so will lead to exclusion from further stages of this tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 8
Objective criteria for choosing the limited number of candidates: Applicants responses to the Pre Qualification Questionnaire for the following criteria will be scored in order to choose the limited number of candidates: Capacity & Capabilit, Supply Chain Management, Performance Management and Sustainability.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: A Reverse Auction May or May Not be used with this requirement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LS/0010
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.12.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013919-DCB-5134239

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Logistic Services, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.9.2013