Leasing of an Aircraft with Pilot for Aerial Photography

To assist in delivering these functions, Photogrammetry has been deploying an UltraCam XP WA Digital Camera (purchased in 2011) and has been leasing an aircraft with suitable modifications as a platform.

United Kingdom-Belfast: Aircraft and spacecraft

2016/S 085-150991

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel — Land and Property Services
Queens Court, 56?66 Upper Queen Street
Contact point(s): ICT Procurement
BT1 6FD Belfast
UNITED KINGDOM
E-mail: ICT.CPD@dfpni.gov.uk

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DFP — LPS — LPS Leasing of an Aircraft with Pilot for Aerial Photography Acquisition.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Photogrammetry section within the Ordnance Survey Land Registry (OSLR) Directorate of Land and Property Services is responsible for the collection, maintenance and production of accurate up to date Ordnance Survey of Northern Ireland (OSNI) large-scale mapping. This contract is to provide assistance in delivering these functions. To assist in delivering these functions, Photogrammetry has been deploying an UltraCam XP WA Digital Camera (purchased in 2011) and has been leasing an aircraft with suitable modifications as a platform. Flying at altitudes up to 10 000 ft, at a minimum speed of 120 knots along predetermined flight lines, aerial imagery has been captured with a side overlap of 30 percent and forward overlap of 60 percent throughout Northern Ireland. The captured imagery is then downloaded, processed and geo-referenced through a process known as Aerial Triangulation. Once these processes are complete ortho photographs are produced and large scale map revision can take place. This process is crucial to delivering the broad objectives detailed above.

II.1.6)Common procurement vocabulary (CPV)

34700000, 34000000, 34710000, 34740000, 34711300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will start on the Commencement Date and will run for an initial period of 5 years and 8 months with 2 optional extension periods of two (2) years each i.e. 5 yrs, 8 mths + 2 yrs + 2 yrs. The initial period of 5 years and 8 months is to allow for a period of approx. 8 months for the Contractor to complete all required modifications prior to the Flying Season i.e. 1.3.2017. The 5 years of the initial contract period will commence from the 1.3.2017.
All optional extensions will be subject to review and satisfactory performance assessment by LPS.
In addition further services may be required to facilitate any changes required due to the upgrade or replacement of the camera(s) and/or the use of additional technology as it becomes available.
Estimated value excluding VAT:
Range: between 900 000 and 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will start on the Commencement Date and will run for an initial period of 5 years and 8 months with 2 optional extension periods of two (2) years each i.e. 5 yrs, 8 mths + 2 yrs + 2 yrs. The initial period of 5 years and 8 months is to allow for a period of approx. 8 months for the Contractor to complete all required modifications prior to the Flying Season i.e. 1.3.2017. The 5 years of the initial contract period will commence from the 1.3.2017.
All optional extensions will be subject to review and satisfactory performance assessment by LPS.
In addition further services may be required to facilitate any changes required due to the upgrade or replacement of the camera(s) and/or the use of additional technology as it becomes available.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 68 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

228076

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.6.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.6.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD ICT Procurement Staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract will not be divided into Lots as the Authority requires a single contractor (or consortia) to manage the entire Service.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.4.2016

Charter Air Broker Services for Civil Aviation Authority

Provide Aircraft Maintenance for BAe 146 Aircraft

Maintenance for Spitfire and Hurricane Aircraft

Aircraft Hire for Ordnance Survey