Leeds City Region – Strategic Heat Programme

Leeds City Region – Strategic Heat Programme

The overall objective of this initiative is to provide a robust evidence base that supports a substantial increase in the amount of low carbon energy generated and distributed via district heat networks (DHNs) across the Leeds City Region (LCR).

United Kingdom-Leeds: Technical analysis or consultancy services

2013/S 147-256027

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Procurement Unit, Civic Hall
Contact point(s): Leeds City Region
For the attention of: Noel Collings
LS1 1UR Leeds
Telephone: +44 7712215195
E-mail: noel.collings@leeds.gov.uk

Internet address(es):

General address of the contracting authority: www.leeds.gov.uk

Address of the buyer profile: http://www.leeds.gov.uk/Business/Pages/Tenders-and-Contracts.aspx

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Calderdale Council
Town Hall, Crossley Street
HX1 1UJ Halifax

Kirklees Council
2nd Floor, Civic Centre 3, Market Street
HD1 2YZ Huddersfield

Harrogate Borough Council
Crescent Gardens
HG1 2SG Harrogate

Wakefield Council
Wakefield One, PO Box 700
WF1 2EB Wakefield

City of York Council
West Offices, Station Rise
YO1 6GA York

Craven District Council
1 Belle Vue Square, Broughton Road
BD23 1FJ Skipton

Selby District Council
Civic Centre, Doncaster Road
YO8 9FT Selby

City of Bradford Metropolitan District Council
City Hall, Centenary Square
BD1 1HY Bradford

Barnsley Metropolitan Borough Council
Corporate Mail Room, PO Box 634
S70 9GG Barnsley

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Leeds City Region – Strategic Heat Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Leeds City Region (various locations therein).
NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The overall objective of this initiative is to provide a robust evidence base that supports a substantial increase in the amount of low carbon energy generated and distributed via district heat networks (DHNs) across the Leeds City Region (LCR). As part of the programme, heat-mapping will be undertaken for all ten local authorities covered by the LCR, namely: Barnsley, Bradford, Calderdale, Craven, Harrogate, Kirklees, Leeds, Selby, Wakefield, and York. In addition, two known DHN priorities will undergo pre-feasibility energy masterplanning to allow for progression towards more detailed feasibility work.
II.1.6)Common procurement vocabulary (CPV)

71621000, 71313000, 71311300, 71311000, 71314300, 71351200, 90713000, 66171000

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 180 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 8 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested parties can download the tender documentation directly from www.YORtender.co.uk by using the scheme ID YORE-99NJY2. Requests for documentation should not be made by telephone or email. The documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not accepted.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2006 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the awrd of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authoritybefore the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contract Regulations 2006 (SI 2006 No 5) provide for aggreived parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.7.2013