Legal Case Management System Supply Contract
The council are looking to procure a fully integrated SaaS solution to effectively manage legal case work from inception through to completion.
United Kingdom-Manchester: Document management software package
2018/S 229-523516
Contract notice
Supplies
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Level 3, Town Hall Extention
Manchester
M60 2LA
United Kingdom
Contact person: Mr Chris Johnson
Telephone: +44 1612343085
E-mail: c.johnson1@manchester.gov.uk
Fax: +44 1612740013
NUTS code: UKD3
Address of the buyer profile: http://www.manchester.gov.uk
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
TC 987 — Provision of the Supply and Implementation of a Legal Case Management System
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The Council are looking to procure a fully integrated SaaS solution to effectively manage legal case work from inception through to completion. As a minimum the solution must include case management, workflow and notification, time recording, billing, document management, electronic court bundling and reporting. The entire solution must be delivered through a web browser, be compatible with the latest and most commonly used browsers and be accessible on a number of different form factors. In addition the solution must be able to integrate with web based mail and calendar providers and applications e.g. Google Mail and Office 365 without the use of third party email applications.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Council are looking to procure a fully integrated SaaS solution to effectively manage legal case work from inception through to completion. As a minimum the solution must include case management, workflow and notification, time recording, billing, document management, electronic court bundling and reporting. The entire solution must be delivered through a web browser, be compatible with the latest and most commonly used browsers and be accessible on a number of different form factors. In addition the solution must be able to integrate with web based mail and calendar providers and applications e.g. Google Mail and Office 365 without the use of third party email applications.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Contract period will be for 3 years with the option to extend for up to an additional 2 years.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.3)Additional information:
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11:00 a.m. on 11.1.2019 as referred to in IV.2.2). Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.
The contract will be for 3 year(s), expected to commence 15.3.2019 with an option to extend for up to 2 year(s).
The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project.
The Council reserves the right not to award the contract, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract.
All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.
VI.4.1)Review body
Town Hall Extention
Manchester
M60 2LA
United Kingdom
VI.4.3)Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: