Legal Services Framework for University of Nottingham

United Kingdom-Nottingham: Legal services

2014/S 191-336996

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Nottingham
Kings Meadow Campus, Lenton Lane
Contact point(s): PROC JG ITT/648
For the attention of: Julie Greenfield
NG7 2NR Nottingham
UNITED KINGDOM
E-mail: julie.greenfield@nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham

Electronic access to information: https://in-tendhost.co.uk/universityofnottingham

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofnottingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The University of Birmingham
Edgbaston
B15 2TT Birmingham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Legal Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Universities of Nottingham and Birmingham wish to enter into a collaborative framework agreement for the provision of Legal Services. Currently in-house legal departments comprise (at Birmingham), five solicitors, one para-legal and three full-time secretaries. Legal Services currently deals with property work, reviewing and negotiating contracts, advice in connection with disciplinary matters, grievances, legislative compliance, charitable and educational law, employment law, intellectual property and in fact most areas of non-contentious work. Nottingham currently has a sole in-house lawyer, but there are plans to expand the in-house capacity and technical i.p and research contract expertise is already serviced from other departments.
The purpose and primary objective of this Tender process is therefore to establish a panel of legal advisers/providers of legal services to be appointed to advise and/or represent the University.
The Universities will determine the number of Service Providers to be appointed to advise and/or represent them; this may be a general appointment or it may be separate appointments for specific, specialist areas of law and practice. It is anticipated that the University will appoint a panel of Service Providers rather than a single source to fulfil all of its requirements and needs. It is anticipated that there will still be a need to source external legal advice and assistance outside of the panel in cases of specialist or niche advice and the in-house lawyers will continue to instruct barristers as necessary.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will be.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Completion of Questionnaires and various other tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completion of tender documents and various questionnaires.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Completion of tender documents and various questionnaires.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC JG ITT/648

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.10.2014 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.10.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All correspondence and expressions of interest relating to this project must be made through the University of Nottingham e-tendering web site:https://in-tendhost.co.uk/universityofnottingham Non compliant expressions of interest will not be considered or acknowledged. The UoN reserves the right to cancel the tender process at any stage. The UoN does not accept any liability for costs incurred in tendering. Variation will be accepted where adequately explained by the tenderer and provided that these variations comply with the standards specified in the selection and claims criteria of the tender document. Tender reference PROC JG ITT/648.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please refer to V1.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The UoN will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006(Si 2006 No 5) provide for agrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland.)

VI.4.3)Service from which information about the lodging of appeals may be obtained

The University of Nottingham
Internet address: http://in-tendhost.co.uk/universityofnottingham

VI.5)Date of dispatch of this notice:

1.10.2014