Legal Services Tender – Brunel University London

Legal Services Tender – Brunel University London

4 Lots. Lot 1: Commercial services.

United Kingdom-Uxbridge: Legal services

2020/S 129-318064

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Brunel University London
Postal address: Kingston Lane
Town: Uxbridge
NUTS code: UKI74 Harrow and Hillingdon
Postal code: UB8 3PH
Country: United Kingdom
E-mail: Allison.Mayo@brunel.ac.uk
Internet address(es):Main address: https://brunelesourcing.com

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.brunelesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.brunelesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

1750000

II.1.2)Main CPV code

79100000 Legal services

II.1.3)Type of contract

Services

II.1.4)Short description:

Brunel University London (Brunel) invites tenders from suitably qualified and experienced supplier(s) in relation to entering into a legal services framework agreement (the Contract) to provide professional legal services (the Services) to Brunel as outlined in the lots below:

Lot 1: Commercial services,

Lot 2: Property and estates,

Lot 3: Human resources,

Lot 4: Student matters, governance and regulatory.

Brunel will appoint up to a maximum of three (3) suppliers in respect of each lot following approval of recommended contract award.

Further details can found in the tender documents via the portal, www.brunelesourcing.com

II.1.5)Estimated total value

Value excluding VAT: 1 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Commercial services,

Lot 2: Property and estates,

Lot 3: Human resources,

Lot 4: Student matters, Governance and Regulatory.

Whilst tenderers have the opportunity to bid for some, all or none of the lots, Brunel reserves the right to award some, all or none of the lots. A description of the type of work anticipated in each lot is set out in within the tender documents.

II.2)Description

II.2.1)Title:

Lot No: Lot 1- Commercial Services

II.2.2)Additional CPV code(s)

79100000 Legal services

II.2.3)Place of performance

NUTS code: UKI74 Harrow and Hillingdon

II.2.4)Description of the procurement:

Advice from external counsel will most likely be sought on complex and/or time critical projects. This could include work on the following major contracts:

1) waste removal and cleaning services to commence September 2021;

2) supply of stock for retail to commence September 2021;

3) security service to commence September 2024 (assuming contract for legal services extended to cover this period); and

4) catering services to commence September 2024 (assuming contract for legal services extended to cover this period).

This list is not exhaustive and the University is always looking for opportunities to achieve value for money or test markets. Other possible work could include advice and negotiation of purchasing agreements, advice in relation to banking agreements/covenants, updating template/precedent agreements and advice in relation to trans-national education and other academic collaboration agreements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 2 years (at one year intervals) giving a possible contract term of 5 years at the discretion of Brunel.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot No: Lot 2 – Property & Estates

II.2.2)Additional CPV code(s)

79100000 Legal services

II.2.3)Place of performance

NUTS code: UKI74 Harrow and Hillingdon

II.2.4)Description of the procurement:

Short-term commercial lettings for example to service providers like banks, GP practices, etc., science park tenants, construction and planning advice in relation to a new medical school, new student accommodation (subject to approval of Estates Strategy), refurbishment projects. Further detail can be found in tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 2 years (at 1 year intervals) giving a possible contract term of 5 years at the discretion of Brunel.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot No: Lot 3 – Human Resources

II.2.2)Additional CPV code(s)

79100000 Legal services

II.2.3)Place of performance

NUTS code: UKI74 Harrow and Hillingdon

II.2.4)Description of the procurement:

Advice in relation to employment disputes, representing the University at Tribunal, settlement agreements, restructuring, tier 2 immigration (or any replacement system), advising on and drafting employment policies and procedures, reviewing and amending template documents (e.g. employment contracts).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 2 years (at 1 year intervals) giving a possible contract term of 5 years at the discretion of Brunel.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot No: Lot 4 – Student Matters, Governance and Regulatory

II.2.2)Additional CPV code(s)

79100000 Legal services

II.2.3)Place of performance

NUTS code: UKI74 Harrow and Hillingdon

II.2.4)Description of the procurement:

Advice on student complaints, appeals, exclusions, advice on safeguarding matters, tier 4 immigration (or any replacement system), advice on the student contract, student protection plan and student financial policy, advice on connected charities, charitable appeals, trustees’ duties. Further details can be found in the tender documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020
End: 30/09/2022
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 2 years (at 1 year intervals) giving a possible contract term of five years at the discretion of Brunel.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

This procurement will be managed electronically via the Universitys’ tender portal, www.brunelsourcing.com To participate in this procurement, suppliers must register on the tender portal.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Establish continuous improvement with long-term supplier relationships

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 05/08/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Brunel University London
Postal address: Kingston Lane
Town: UB8 3PH
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/07/2020