Legal Services Tender Lisburn City Council

Lisburn: legal services

Tender for the provision of legal services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lisburn City Council
Island Civic Centre, The Island
Contact point(s): Jennifer McKelvey
BT27 4RL Lisburn
UNITED KINGDOM
Telephone: +44 2892509269
E-mail: jennifer.mckelvey@lisburn.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lisburncity.gov.uk/

Electronic access to information: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Lisburn City Council
Lagan Valley Island
Contact point(s): Jennifer McKelvey
BT27 4RL Lisburn
UNITED KINGDOM
Telephone: +44 2892509269
E-mail: jennifer.mckelvey@lisburn.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the provision of legal services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: Lisburn City Council area, although legal services will not be restricted to this area.
NUTS code UKN02

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Tenders are invited for the provision of legal services for Lisburn City Council as per the details in the tender documentation. The Contract is for an initial period of 3 years with the option to extend for two further periods of 12 months each.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The tender competition will be let in 4 lots (4 areas of Law). The contract is for an initial period of 3 years with the option to extend for 2 further periods of 12 months each.
Estimated value excluding VAT: 525 000,00 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 1. Commercial/property law

1)Short description

Successful tenderers will be required to provide legal advice and support on the councils commercial/property law issues as and when they occur.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Legal support will be needed as and when required.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A maximum of 4 tenderers will be appointed to this lot.

Lot No: 2 Lot title: 2. General administration/local government law

1)Short description

Successful tenderers will be required to provide legal advice and support on the Council’s General Administration/ Local Government Law issues as and when they arise.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Legal support will be needed as and when required.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A maximum of 4 tenderers will be allocated to this lot.

Lot No: 3 Lot title: 3. Employment law

1)Short description

Successful tenderers will be required to provide legal advice on the Council’s Employment Law issues as and when they arise.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Legal support will be needed as and when required.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A maximum of 4 tenderers will be appointed to this lot.

Lot No: 4 Lot title: 4. Planning/ building control

1)Short description

Successful tenderers will be required to provide legal advice on the Council’s planning/ building control issues as and when they arise.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Legal support will be needed as and when required.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A maximum of 4 tenderers will be appointed to this lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All solicitors nominated to service this contract must hold a valid practicing certificate of the Law Society of Northern Ireland. Tenders will be assessed in line with other elements included in the evaluation criteria.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the evaluation criteria.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the evaluation criteria.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: All solicitors nominated to service this contract must hold a valid practicing certificate of the Law Society of Northern Ireland.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.1.2012 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.1.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Place:

Tenders will be opened in Lagan Valley Island, Lisburn by the assistant director of corporate services.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The assistant director of corporate services, overseen by the Council Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register:

— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “ITTs Open To All Suppliers” link (these are invitations to tender open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the “Express Interest” button at the top of the page,
— This will move the ITT into your “My My PQQ’s/ITTs” page (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3. Responding to the tender:
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Lisburn City Council

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Lisburn City Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2011