Legal Services Tender for London Universities

Legal Services Tender for London Universities

In inviting expressions of interest to tender for the provision of legal services, LUPC is acting as a lead organisation on behalf of its Member Institutions.

United Kingdom-London: Legal services

2014/S 065-111157

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Universities Purchasing Consortium
LUPC, Floor 2M, University of London Union, Malet Street
For the attention of: Smith Clemmie
WC1E 7HY London
UNITED KINGDOM
Telephone: +44 2078631697
E-mail: c.smith@lupc.lon.ac.uk
Fax: +44 2078631699

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk/

Address of the buyer profile: https://lupc.bravosolution.co.uk/

Electronic access to information: https://lupc.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Public Sector Purchasing Consortium
I.3)Main activity

General public services
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.lupc.ac.uk/list-of-members.html

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Legal Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: London and the South East of England, including counties bordering Greater London.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 800 000 and 52 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no. 04784719, is a not-for-profit company owned by its Members, for its Members. Its primary purpose is to maximise value from the collaborative procurement of goods and services for over 60 Members, made up of universities and colleges, as well as government agencies, research organisations and museums and other cultural establishments. A full list of current Members may be found at: http://www.lupc.ac.uk/list-of-members.html.

In inviting expressions of interest to tender for the provision of legal services, LUPC is acting as a lead organisation on behalf of its Member Institutions. All agreements resulting from this tender should be made available to and apply to all current and future members of LUPC, including associate members. Any other consortium or institution that wishes to participate in this framework agreement will only do so at the discretion of the LUPC. Providers’ attention is drawn to the fact that participating institutions may be subject to change in the future owing to strategic realignment of the Consortium or the inclusion of new full or associate Members, who could be outside the education sector, but within the public sector.
Our aim is to establish a highly competitive legal services framework agreement for Member Institutions, taking advantage of our geographic concentration in and around London. The principle behind the agreement(s) is that they shall not themselves constitute contracts, but will establish a structure by which orders may be placed by participating institutions, each forming a separate contract under the terms and conditions set out in the framework agreement(s).
Applicants are required to complete a Pre-Qualification Questionnaire in full. Shortlisted providers will then be issued the main Invitation to Tender and required to provide full details of how they would provide legal services under the framework.
This is a voluntary OJEU notice only. The procurement process will be run in accordance with European legislation as applicable to a Part B service under the provisions of the Public Sector Services Regulations.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

While the contracting authority cannot guarantee volumes, it is estimated that the total value of services for the entire duration of the framework agreement (including extension periods) is between 4 800 000 and 52 000 000 GBP excluding VAT. This an estimation based on historical spend in this service area. It may vary considerably up or down.
No business whatsoever is guaranteed under any resulting framework agreement or contract and, indeed, there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation/etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Providers should take part in the process only on the basis that they fully understand and accept this position.
It should be noted that it is the intention of LUPC that this framework agreement will complement the APUC Framework Agreement for the Provision of Legal Services (BA-PFB021), awarded in June 2013. The APUC Framework is accessible by all LUPC Members, and will be promoted actively to LUPC’s Higher Education Members from August 2014. The new LUPC Framework will also be accessible to all LUPC Members and will be promoted actively to LUPC Members that fall outside of the Higher Education sector.
To ensure they have as many opportunities as possible to work for LUPC Members, Providers are encouraged to apply for this LUPC Framework (even if they are already on the APUC Framework).
Estimated value excluding VAT:
Range: between 4 800 000 and 52 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that these arrangements will commence from August 2014 and continue for a period of 36 months with the facility to extend for a further 12 months, subject to satisfactory performance and at LUPC’s sole discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Included within the Invitation to Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Included within the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any required certificates, statutory declarations or criteria are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://lupc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Economic and financial capacity requirements are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Technical capacity requirements are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The Bidder will have to demonstrate its capability to practise English Law in the jurisdiction of England and provide evidence, for example its Solicitors Regulation Authority Identification Number.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 14
Objective criteria for choosing the limited number of candidates: It is envisaged that between 10 and 14 operators will be invited to tender. Potential Providers will need to meet the minimum criteria within the Pre-Qualification Questionnaire, available via the contact point at I.1. Potential Providers will be scored and ranked based on their response to: Supplier Acceptability, i.e. status of Potential Provider in relation to Regulation 23 of the Public Services Contracts Regulations 2006 (SI 2006 No 5) (Pass or fail); Economic and Financial Standing, i.e. the Potential Provider must be in a sound financial position and have insurances to participate in a procurement of this size as set out in Regulation 24 of the Public Services Contracts Regulations 2006 (SI 2006 No 5). This may entail certain pass/fail criteria as covered within the documentation (Weighting 10%); Equality and Quality Assurance, i.e. demonstration of quality standards and management processes that will ensure effective running of the Framework Agreement (Weighting 10%); Technical Capability, i.e. assessment of resources and core competences available to the Potential Provider (Weighting 40%); Background and Experience, i.e. the Potential Provider must be able to demonstrate a successful track record of providing similar services to those listed in the technical requirements of the PQQ, as set out in Regulation 25 of the Public Services Contracts Regulations 2006 (SI 2006 No.5) (Weighting 40%).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PFB5018 LU
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.4.2014 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 27.6.2014 – 14:00
Place:

https://lupc.bravosolution.co.uk/

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This Contract Notice is for a Part B service and is published on a voluntary basis. The procurement process will be run in accordance with European legislation as applicable to a Part B service under the provisions of the Public Sector Services Regulations.
Potential Providers must express their interest by applying for, completing and returning the Pre-Qualification Questionnaire by the deadline specified. The Contracting Authority reserves the right to reject those returned late. LUPC does not accept any liability for any costs incurred by Bidders in tendering.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The Pre-Qualification Questionnaire is available and must be returned via the the LUPC’s Bravo e-portal: https://www.lupc.bravosolution.co.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The LUPC will incorporate a voluntary ten calendar day standstill period from the point that the intention to award the framework agreement is notified to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2014