Legal Services Tender for London Universities
In inviting expressions of interest to tender for the provision of legal services, LUPC is acting as a lead organisation on behalf of its Member Institutions.
United Kingdom-London: Legal services
Section I: Contracting authority
London Universities Purchasing Consortium
LUPC, Floor 2M, University of London Union, Malet Street
For the attention of: Smith Clemmie
WC1E 7HY London
Telephone: +44 2078631697
Fax: +44 2078631699
General address of the contracting authority: http://www.lupc.ac.uk/
Address of the buyer profile: https://lupc.bravosolution.co.uk/
Electronic access to information: https://lupc.bravosolution.co.uk/
Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Recreation, culture and religion
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: London and the South East of England, including counties bordering Greater London.
NUTS code UK
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement
Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 4 800 000 and 52 000 000 GBP
London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no. 04784719, is a not-for-profit company owned by its Members, for its Members. Its primary purpose is to maximise value from the collaborative procurement of goods and services for over 60 Members, made up of universities and colleges, as well as government agencies, research organisations and museums and other cultural establishments. A full list of current Members may be found at: http://www.lupc.ac.uk/list-of-members.html.
In inviting expressions of interest to tender for the provision of legal services, LUPC is acting as a lead organisation on behalf of its Member Institutions. All agreements resulting from this tender should be made available to and apply to all current and future members of LUPC, including associate members. Any other consortium or institution that wishes to participate in this framework agreement will only do so at the discretion of the LUPC. Providers’ attention is drawn to the fact that participating institutions may be subject to change in the future owing to strategic realignment of the Consortium or the inclusion of new full or associate Members, who could be outside the education sector, but within the public sector.
Our aim is to establish a highly competitive legal services framework agreement for Member Institutions, taking advantage of our geographic concentration in and around London. The principle behind the agreement(s) is that they shall not themselves constitute contracts, but will establish a structure by which orders may be placed by participating institutions, each forming a separate contract under the terms and conditions set out in the framework agreement(s).
Applicants are required to complete a Pre-Qualification Questionnaire in full. Shortlisted providers will then be issued the main Invitation to Tender and required to provide full details of how they would provide legal services under the framework.
This is a voluntary OJEU notice only. The procurement process will be run in accordance with European legislation as applicable to a Part B service under the provisions of the Public Sector Services Regulations.
No business whatsoever is guaranteed under any resulting framework agreement or contract and, indeed, there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation/etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Providers should take part in the process only on the basis that they fully understand and accept this position.
It should be noted that it is the intention of LUPC that this framework agreement will complement the APUC Framework Agreement for the Provision of Legal Services (BA-PFB021), awarded in June 2013. The APUC Framework is accessible by all LUPC Members, and will be promoted actively to LUPC’s Higher Education Members from August 2014. The new LUPC Framework will also be accessible to all LUPC Members and will be promoted actively to LUPC Members that fall outside of the Higher Education sector.
To ensure they have as many opportunities as possible to work for LUPC Members, Providers are encouraged to apply for this LUPC Framework (even if they are already on the APUC Framework).
Estimated value excluding VAT:
Range: between 4 800 000 and 52 000 000 GBP
Description of these options: It is envisaged that these arrangements will commence from August 2014 and continue for a period of 36 months with the facility to extend for a further 12 months, subject to satisfactory performance and at LUPC’s sole discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Number of possible renewals: 1
Section III: Legal, economic, financial and technical information
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://lupc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Technical capacity requirements are notified within the Pre-Qualification Questionnaire, available by application via the contact point in section I.1.
Reference to the relevant law, regulation or administrative provision: The Bidder will have to demonstrate its capability to practise English Law in the jurisdiction of England and provide evidence, for example its Solicitors Regulation Authority Identification Number.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: It is envisaged that between 10 and 14 operators will be invited to tender. Potential Providers will need to meet the minimum criteria within the Pre-Qualification Questionnaire, available via the contact point at I.1. Potential Providers will be scored and ranked based on their response to: Supplier Acceptability, i.e. status of Potential Provider in relation to Regulation 23 of the Public Services Contracts Regulations 2006 (SI 2006 No 5) (Pass or fail); Economic and Financial Standing, i.e. the Potential Provider must be in a sound financial position and have insurances to participate in a procurement of this size as set out in Regulation 24 of the Public Services Contracts Regulations 2006 (SI 2006 No 5). This may entail certain pass/fail criteria as covered within the documentation (Weighting 10%); Equality and Quality Assurance, i.e. demonstration of quality standards and management processes that will ensure effective running of the Framework Agreement (Weighting 10%); Technical Capability, i.e. assessment of resources and core competences available to the Potential Provider (Weighting 40%); Background and Experience, i.e. the Potential Provider must be able to demonstrate a successful track record of providing similar services to those listed in the technical requirements of the PQQ, as set out in Regulation 25 of the Public Services Contracts Regulations 2006 (SI 2006 No.5) (Weighting 40%).
Payable documents: no
Section VI: Complementary information
Estimated timing for further notices to be published: March 2018.
Potential Providers must express their interest by applying for, completing and returning the Pre-Qualification Questionnaire by the deadline specified. The Contracting Authority reserves the right to reject those returned late. LUPC does not accept any liability for any costs incurred by Bidders in tendering.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The Pre-Qualification Questionnaire is available and must be returned via the the LUPC’s Bravo e-portal: https://www.lupc.bravosolution.co.uk.
VI.5)Date of dispatch of this notice:28.3.2014