Legal Services Tender Londonderry

Provision of Legal Services to Apex Housing Association Limited and Newington Housing Association Limited. 6 Lots.

United Kingdom-Londonderry: Legal services

2015/S 235-426558

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Apex Housing Association Limited
10 Butcher Street
Contact point(s): Development Department
For the attention of: Director of Development and Procurement
BT48 6HL Londonderry
UNITED KINGDOM
Telephone: +44 2871304800
E-mail: development@apexhousing.org
Fax: +44 2871304801

Internet address(es):

General address of the contracting authority: http://www.apex.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Newington Housing Association
300-302 Limestone Road
BT15 3AR Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Legal Services to Apex Housing Association Limited and Newington Housing Association Limited.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of advice in relation to the following areas of law: Corporate (Lot 1); Employment (Lot 2); Land (Lot 3) Property (Lot 4); Commercial (Lot 5) and Housing Management (Lot 6). Law firms may apply for all or any of the Lots.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contracts are for a period of 1 year with the option to extend for a further 3 12-month periods and cover the following areas of law — Corporate (Lot 1); Employment (Lot 2); Land (Lot 3); Property (Lot 4); Commercial (Lot 5) and Housing Management (Lot 6).
Estimated value excluding VAT:
Range: between 50 000 and 820 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Corporate

1)Short description

The areas of law or type of activities which might typically arise under this category are:
— Company Law.
— Joint Ventures/Group Structures/Mergers.
— Formation of Body Corporate.
— Industrial and Provident Society Rules.
— Memorandum and Articles of Association and Shareholder Agreements.
— Corporate Governance and Directors’ duties.
— Company secretarial advice.
— Venture Capital Advice.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Employment

1)Short description

The areas of law or type of activities which might typically arise under this category are:
— Confidentiality Agreements.
— Employment Law.
— Equal Opportunities/Fair Employment.
— TUPE.
— Pensions.
— Health and Safety.
— Organisational Change / Change Management.
— Outsourcing / Contracting out.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Land and Property

1)Short description

The areas of law or type of activities which might typically arise under this category are:
— Site re-developments/property development.
— Acquisitions and disposals.
— Conveyancing, Leases and Licences.
— Environmental & Planning (including / planning inquiries).
— Land ownership disputes.
— Freehold covenants.
— Easements i.e. such as rights of way.
— Defective and possessory titles.
— Party walls and rights to light.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 80 000 and 320 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Property

1)Short description

The areas of law or type of activities which might typically arise under this category are:
— Acquisitions and disposals.
— Conveyancing, Leases and Licences.
— Land ownership disputes.
— Freehold covenants.
— Easements i.e. such as rights of way.
— Defective and possessory titles.
— Party walls and rights to light.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 20 000 and 80 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Commercial

1)Short description

The areas of law or type of activities which might typically arise under this category are:
— Public Procurement (acting for a public body or organisation subject to public law).
— Public Contracts Regulations 2015.
— Contract law.
— Construction contracts including NEC3 Form of Contract.
— Construction, including Defects Liability, Collateral Warranties, Bank and Surety Bonds.
— Health and Safety (relevant to construction industry).
— Copyright Advice.
— Design Rights Advice and Registration.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 60 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Housing Management

1)Short description

The areas of law or type of activities which might typically arise under this category are:
— Landlord and tenant matters.
— Breach of tenancy.
— Forfeiture of leasehold interest.
— Rights of re-entry/reversion.
— Occupier’s liability and common law duty of care.
— Rent reviews and arrears.
— Anti-social Behaviour.
— Ejectments.
— Tenancy and licences.

2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The payment arrangements will be set out in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance arrangements will be set out in the Tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to Tender Documents.
Minimum level(s) of standards possibly required: Refer to Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Tender Documents.
Minimum level(s) of standards possibly required:
Refer to Tender Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Designated solicitors must have a current Practising Certificate for Northern Ireland or equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.1.2016 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of Justice (Northern Ireland)
Chichester Street Belfast
BT1 3JF Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk
Telephone: +44 2890235111
Internet address: http://www.courtsni.gov.uk
Fax: +44 2890313508

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals may be lodged in accordance with the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.12.2015