Legionella Management Reading

Legionella Management Reading

Provision of Legionella control, prevention and risk management service.

United Kingdom-Reading: Technical inspection and testing services

2013/S 234-406274

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Reading Borough Council
Civic Offices
RG1 7AE Reading
UNITED KINGDOM
Telephone: +44 1189372945
E-mail: corporate.procurement@reading.gov.uk
Fax: +44 1189372278

Internet address(es):

General address of the contracting authority: www.reading.gov.uk

Electronic access to information: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=REG-UATA-79EMAL&authority=ORG-DNWA-7BSKBT&docid=OS-DNWA-9DWMTD&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003

Further information can be obtained from: Ridge and Partners LLP
Beaumont House, 59 High Street, Theale
For the attention of: Team 209
RG7 5AL Reading
UNITED KINGDOM
Telephone: +44 1189323088
E-mail: t209-tenders@ridge.co.uk
Fax: +44 1993815002
Internet address: www.ridge.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ridge and Partners LLP
Beaumont House, 59 High Street, Theale
For the attention of: Team 209
RG7 5AL Reading
UNITED KINGDOM
Telephone: +44 1189323088
E-mail: t209-tenders@ridge.co.uk
Fax: +44 1993815002
Internet address: www.ridge.co.uk

Tenders or requests to participate must be sent to: Rdige and Partners LLP
Beaumont House, 59 High Street, Theale
For the attention of: Team 209
RG7 5AL Reading
UNITED KINGDOM
Telephone: +44 1189323088
E-mail: t209-tenders@ridge.co.uk
Fax: +44 1993815002
Internet address: www.ridge.co.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Water Management (Legionella).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical inspection and testing services. Water-treatment work. Water distribution and related services. Water-treatment chemicals. Provision of Legionella control, prevention and risk management service. The services include the regular inspection and testing of water quality together with all remedial works necessary to ensure the water systems in properties owned and managed by the Council meet the required standards of hygiene.
II.1.6)Common procurement vocabulary (CPV)

71630000, 45232430, 65100000, 24962000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will cover approximately 174 properties consisting of Corporate Buildings, domestic and non-domestic properties.
The contract will operate for an intial period of 3 years with an option to extend for a further two one year extensions, dependent upon contractors’ performance, this will be at the contracting authority’s sole discretion. For illustrative purposes it is estimated that the potential total annual value is 100,000 GBP over the 3 year term, with an option to extend by up to a maximum of 2 years, as specified in the range below.
Estimated value excluding VAT:
Range: between 100 000 and 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract of an initial period of 3 years with an option to extend the contract for a further period not exceeding 2 years in total.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee and/or bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be priced in pounds sterling and all payments under the contract shall be made in pounds sterling (GBP). Actual method of payment to the contractor will be indicated in the Invitation to Tender (ITT) documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Individual bidder or joint bid will be considered. If the contract is awarded to a group of economic operators acting as a consortium, then the lead member of the consortium will be expected to act as prime contractor with whom the contracting authority can contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Performance in accordance with particular output based standards and key performance indicators will be required. The applicable terms will be set out in the Invitation to Tender (ITT) document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing will be required as defined in the Pre-Qualification Questionnaire (PQQ).
Failure to provide the required information will result in the potential applicant being excluded.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire (PQQ). In addition to meeting the minimum levels, only the highest scoring 8 applicants (maximum) will be taken through to the Invitation to Tender (ITT) stage.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of technical capacity will be required as defined in the Pre-Qualification Questionnaire (PQQ).
Failure to provide the required information will result in the potential applicant being excluded.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire (PQQ). In addition to meeting the minimum levels, only the highest scoring 8 applicants (maximum) will be taken through to the Invitation to Tender (ITT) stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Category 1 membership of the Legionella Control Association (LCA) and certified by LCA for cleaning and disinfection services, hot and cold water monitoring and inspection services, risk assessment services, water treatment services, water treatment services (chemicals), water treatment services (dosing and/or control systems), water treatment services (on site analytical and monitoring services), UKAS: Quality Management System, UKAS certified to ISO 9001:2008, Environmental Management System ISO 14001:2004, and a Health and Safety System to OHSAS 18001:2007.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Evidence of economic and financial standing and technical competence will be required as defined in the pre-qualification questionnaire (PQQ). There will be some pass/fail criteria contained within the PQQ. Candidates who do not demonstrate compliance with any of the pass/fail criteria will be excluded from the procurement exercise. Based on the selection criteria which will be contained in the PQQ, the contracting authority will select a maximum of 8 potential providers who will be taken through to the Invitation to Tender (ITT) stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Contract No. SC130
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.1.2014 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Pre-Qualification Questionnaire (PQQ) documentation relating to this tender can be downloaded from the South East Business Portal via the following link: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=REG-UATA-79EMAL&authority=ORG-DNWA-7BSKBT&docid=OS-DNWA-9DWMTD&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003; the Portal is free of charge – to register please follow the supplier registration guidance which is available on the Portal.

Contractors wishing to be considered for this tendering opportunity must complete the PQQ and return it in hardcopy with the requested supporting documents to the Request to Participate address given at Section I.1 of this notice. In addition to the two hard copies required contractors must also provide an electronic version of their PQQ submission on an encrypted memory stick (USB). The deadline for return of the PQQ is stipulated at Section IV.3.4. Please note: you must register your interest via the South East Business Portal if you intend to submit a PQQ. If your organisation has not registered an expression of interest we will not be able to send you any amendments to the PQQ documents, or send you responses for requests for PQQ clarification from other potential candidates. You are advised to register your interest in this opportunity if you wish to be automatically supplied with supplementary information. Any further information, such as PQQ clarification questions and responses will be uploaded to the South East Business Portal. The PQQ documents will be available for download up until the closing time and date for submissions, it is the organisation’s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned, along with supporting documents, prior to the closing time and date stipulated at Section IV.3.4.
The contracting authority does not bind itself to enter into any contract as a result of the publication of this contract notice and will not, under any circumstances, have any liability for any costs any person responding to this contract notice incurs in any part of the tender process.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=78298703

GO Reference: GO-20131129-PRO-5301093

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Reading Borough Council
Corporate Facilities Management – Property Services, 19 Bennet Road
RG2 0QX Reading
UNITED KINGDOM
Telephone: +44 1189373737

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill prior to contract award) and Regulation 47 (enforcement of obligations) of the UK’s Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2013