Legionella Monitoring and Maintenance Contract Glasgow

Legionella Monitoring and Maintenance Contract Glasgow

Partick Housing Association requires a suitably qualified legionella monitoring and maintenance company.

United Kingdom-Glasgow: Technical inspection and testing services

2018/S 247-569805

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Partick Housing Association Ltd
10 Mansfield Street
G11 5QP
United Kingdom
Telephone: +44 1413573773
E-mail: dselkirk@partickha.org.uk
NUTS code: UKM82
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
G4 9TH
United Kingdom
Contact person: Geraldine McCann
Telephone: +44 1413533531
E-mail: info@ewing-somerville.com
NUTS code: UKM82Internet address(es):Main address: www.ewing-somerville.com

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Partick HA: Legionella Monitoring and Maintenance Contract

Reference number: ESP:4206

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Partick Housing Association requires a suitably qualified legionella monitoring and maintenance company to carry out comprehensive on site risk assessments, tank inspections and remedial maintenance works.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

The Partick district of Glasgow.

II.2.4)Description of the procurement:

The appointed contractor must ensure that PHA is compliant within the realms of the Health and Safety Executives guideline publication “The approved code of practice L8 Legionnaires disease — the control of bacteria in water systems”. The works must also be in accordance with BS 8580.

Works required under the contract are water supply inspection, testing and treatment works including communal laundry areas and may include full tank cleaning or replacement and other maintenance works to ensure the Association’s properties are fully compliant with all current legislation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for a variable period of up to 2 years based on Contractor performance.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

As set out in the online ESPD.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Contractor is required to be a member of the Legionella Control Association registered under the following categories:

— Legionella Risk Assessment Surveys;

— hot and cold water monitoring and inspection services;

— cleaning and disinfection services.

Operatives working on the contract must be trained to City and Guilds BS002-2004 or equivalent.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As stated in the online ESPD.

Minimum level(s) of standards possibly required:

As stated in the online ESPD.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As stated in the online ESPD.

Minimum level(s) of standards possibly required:

As stated in the online ESPD.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/01/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/02/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 2021 and 2023.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This is a restricted procurement. Bidders must first pass the ESPD stage before being selected to complete a tender bid. A ESPD Supporting Document containing information on the tendering and contract requirements has been provided for information purposes only. No pricing section has been provided at this time.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=568024

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Partick Housing Association is committed to contributing to the social, economic and environmental well-being of the residents of Partick. Accordingly, the successful service provider will be expected to present a community benefit proposal with their tender detailing how, in the event that they should be successful in winning the contract, they will address one or more the following Community Benefit themes:

Training for Residents, this could include for example:

— contract observation visits,

— apprenticeships,

— support to community bodies,

— support for local projects.

(SC Ref:568024)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=568024

VI.4)Procedures for review

VI.4.1)Review body

Partick Housing Association Ltd
10 Mansfield Street
G11 5QP
United KingdomInternet address: http://www.partickha.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: