Legionella Risk Assessments Framework

Legionella Risk Assessments Framework

A contractor to carry out Legionella risk assessment program.

United Kingdom-Sunderland: Hygiene monitoring and testing equipment

2016/S 057-096219

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sunderland City Council
Corporate Procurement, Civic Centre, Burdon Road
For the attention of: Julie Rogerson
SR2 7DN Sunderland
Telephone: +44 1915611772
E-mail: julie.rogerson@sunderland.gov.uk
Fax: +44 1915531090

Internet address(es):

General address of the contracting authority: www.sunderland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of Legionella Risk Assessments.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Sunderland.

NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

A contractor to carry out the Legionella risk assessment program in Sunderland City Council establishments.

II.1.6)Common procurement vocabulary (CPV)

38910000, 90000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If required this information will be included in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this information will be included in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this information will be included in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 30

2. Price. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is an electronic tender via the Council’s ProContract eTender system. All organisations interested in this tender should register an expression of interest against this contract online at ‘www.neporportal.org’ Tender Reference A7PL-DYMQKT. All tender documents are available via this portal. The Council will be using the Open Procurement Procedure tenders must be returned before 12:00, 27.4.2016 in accordance with the ITT instructions. As part of the tender process Sunderland City Council intend to hold a supplier briefing session on 31.3.2016 at 10:00. Further details regarding the briefing session are included in the ITT instructions you must confirm your intention to attend direct to Julie.rogerson@sunderland.gov.uk The aim of the briefing session is to provide advice on submitting an acceptable bid, there will also be opportunity to ask questions.

Sunderland City Council do not bind themselves to accept any tender and is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

City of Sunderland Council
Corporate Procurement, Glenda Malone Civic Centre
SR2 7DN Sunderland

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: