Leicestershire and Northamptonshire Police Custody Services

United Kingdom-Northamptonshire: Custody services

2020/S 024-055307

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: East Midlands Strategic Commercial Unit (EMSCU)
National registration number: N/A
Postal address: Northamptonshire Police, Force Headquarters, Wootton Hall Park
Town: Northamptonshire
NUTS code: UK
Postal code: NN4 0JQ
Country: United Kingdom
E-mail: emscuenquiries@emscu.pnn.police.uk
Telephone: +44 1159670999

Internet address(es):Main address: https://uk.eu-supply.com

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32217

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31915&B=BLUELIGHT

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31915&B=BLUELIGHT

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Leicestershire and Northamptonshire Police Custody Services

Reference number: SOR1001130

II.1.2)Main CPV code

66162000

II.1.3)Type of contract

Services

II.1.4)Short description:

Northamptonshire Police, Fire and Crime Commissioner and Leicestershire Police and Crime Commissioner are seeking to outsource the Provision of Civilian Detention Officers (CDOs) in Custody within their force authority area(s) for a 3-year + 1 + 1 + 1 contract. ‘ ITT Published documents will be available to download by the 6.2.2020’.

The contracting authorities reserve the right to award contracts on the following basis:

1) Lot 1 Only — Leicestershire;

2) Lot 2 Only — Northamptonshire;

3) Lot 3 Only — Both Leicestershire and Northamptonshire.

II.1.5)Estimated total value

Value excluding VAT: 13 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Leicestershire Police Custody Services

Lot No: 1

II.2.2)Additional CPV code(s)

66160000

79620000

75231210

75231230

75240000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Leicestershire Police and Crime Commissioner are seeking to outsource the Provision of Civilian Detention Officers (CDOs) in Custody within their force authority area(s) for a 3-year + 1 + 1 +1 contract. ‘ITT published documents will be available to download by the 6.2.2020’.

The contracting authorities reserve the right to award contracts on the following basis:

1) Lot 1 Only — Leicestershire;

2) Lot 2 Only — Northamptonshire;

3) Lot 3 Only — Both Leicestershire and Northamptonshire.

The overall management of the contract to provide custody support is viewed as a partnership between the authority and the successful bidder. The services provided will be effective, efficient and meet the needs of the stakeholders and users, with CDO cover in line with agreed staffing levels and the appropriate balance of male and female CDO’s for each team.

The services provided will involve work but not limited to the following areas:

— detainee reception,

— detainee risk assessments,

— searching of detainees,

— detainees rights,

— detainee welfare,

— taking of photographs/video capture and other samples,

— managing telephone calls,

— health and safety,

— detainee observations,

— managing visitors,

— escorting of detainees,

— release of detainees,

— recording of information,

— general administration.

Please note that at least one of the forces is considering bringing the service back in-house, dependant on the quality and cost of the bids submitted.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/09/2020

End: 16/09/2026

This contract is subject to renewal: yes

Description of renewals:

This contract is for 3 years + 1 + 1 + 1 contract, pending service levels.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Northamptonshire Police Custody Services

Lot No: 2

II.2.2)Additional CPV code(s)

66160000

79620000

75231210

75231230

75240000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Northamptonshire Police, Fire and Crime Commissioner are seeking to outsource the Provision of Civilian Detention Officers (CDOs) in Custody within their force authority area(s) for a 3-year + 1 + 1 + 1 contract. ‘ITT published documents will be available to download by the 6.2.2020’.

The contracting authorities reserve the right to award contracts on the following basis:

1) Lot 1 Only — Leicestershire;

2) Lot 2 Only — Northamptonshire;

3) Lot 3 Only — Both Leicestershire and Northamptonshire.

The services provided will involve work but not limited to the following areas:

— detainee reception,

— detainee risk assessments,

— searching of detainees,

— detainees rights,

— detainee welfare,

— taking of photographs/video capture and other samples,

— managing telephone calls,

— health and safety,

— detainee observations,

— managing visitors,

— escorting of detainees,

— release of detainees,

— recording of information,

— general administration.

Please note that at least one of the forces is considering bringing the service back in-house, dependant on the quality and cost of the bids submitted.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/09/2020

End: 16/09/2026

This contract is subject to renewal: yes

Description of renewals:

This contract is for 3 years + 1 + 1 +1 contract, pending service levels.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Both Leicestershire and Northamptonshire Police Custody Services

Lot No: 3

II.2.2)Additional CPV code(s)

66160000

79620000

75231210

75231230

75240000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Both Leicestershire Police and Crime Commissioner and Northamptonshire Police, Fire and Crime Commissioner are seeking to outsource the Provision of Civilian Detention Officers (CDOs) in Custody within their force authority area(s) for a 3-year + 1 + 1 + 1 contract. ‘ITT published documents will be available to download by the 6.2.2020’.

The contracting authorities reserve the right to award contracts on the following basis:

1) Lot 1 Only — Leicestershire;

2) Lot 2 Only — Northamptonshire;

3) Lot 3 Only — Both Leicestershire and Northamptonshire.

The services provided will involve work but not limited to the following areas:

— detainee reception,

— detainee risk assessments,

— searching of detainees,

— detainees rights,

— detainee welfare,

— taking of photographs/video capture and other samples,

— managing telephone calls,

— health and safety,

— detainee observations,

— managing visitors,

— escorting of detainees,

— release of detainees,

— recording of information,

— general administration.

Please note that at least one of the forces is considering bringing the service back in-house, dependant on the quality and cost of the bids submitted.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 13 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/09/2020

End: 16/09/2026

This contract is subject to renewal: yes

Description of renewals:

This contract is for 3 years + 1 + 1 + 1 contract, pending service levels.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 226-554406

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/03/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/03/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: East Midlands Strategic Commercial Unit
Postal address: Northamptonshire Police Headquarters, Wootton Hall Park
Town: Northamptonshire
Postal code: NG4 0JQ
Country: United Kingdom
E-mail: emscuenquiries@emscu.pnn.police.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/01/2020