Leicestershire County Council Windows Replacement Framework 2018

Replacement or upgrade to existing window installations and associated services to the Client’s own properties and to properties of Customers.

United Kingdom-Leicester: Construction work

2018/S 187-421646

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leicestershire County Council
County Hall, Glenfield
Leicester
LE3 8RA
United Kingdom
E-mail: commissioning.support@leics.gov.uk
NUTS code: UKF22

Internet address(es):Main address: http://www.leicestershire.gov.uk

Address of the buyer profile: http://www.leicestershire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Windows Replacement Framework 2018

Reference number: DN353982

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Works

II.1.4)Short description:

The scope of the Windows Replacement Framework 2018 (the Framework) is the replacement or upgrade to existing window installations and associated services to the Client’s own properties and to properties of Customers. The Customer work is to generate income for the Client so it may subsidise its public service commitments.

The framework is intended to be used by the Client or eligible contracting authorities (the Customers) that it grants access. The Customers can include but are not limited to schools, academies, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

45421130

II.2.3)Place of performance

NUTS code: UKE3

NUTS code: UKF

NUTS code: UKG

NUTS code: UKH11

NUTS code: UKH12

NUTS code: UKH2

NUTS code: UKJ1

NUTS code: UKK11

NUTS code: UKK12

NUTS code: UKK13

II.2.4)Description of the procurement:

The Client proposes to make this framework available to eligible Contracting Authorities and charities within the geographic regions of: the East Midlands (Leicestershire, Derbyshire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland), the West Midlands (Herefordshire, Shropshire, Staffordshire, Warwickshire, West Midlands and Worcestershire) Home Counties (Bedfordshire, Buckinghamshire, Hertfordshire and Oxfordshire), East Anglia (Cambridgeshire and Peterborough), South West England (Gloucestershire), Yorkshire and The Humber (South Yorkshire).

The Framework is intended to be used by the Client or eligible Contracting Authorities (the Customers) that it grants access. The Customers can include but are not limited to schools, academies, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.

It is not possible to ascertain the precise value of any work which may be generated via the Client and customers. However, based on the financial year 17/18 was 800 000 GBP per annum. The framework value can increase depending on Customers uptake.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 50

Quality criterion – Name: Guarantee period / Weighting: 5

Quality criterion – Name: Social value / Weighting: 5

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The anticipated framework commencement date is 2.1.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.12.2022.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To award the Work Order the Client can chose between:

a) direct call-off;

b) mini-competition.

The Client reserves the right not to award a work order if the Client feels the price does not represent value for money.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated within the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/11/2018

Local time: 12:00

Place:

https://www.eastmidstenders.org/

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/09/2018