Leisure Centre Management Tender

Management of the Council”s sports and leisure facility portfolio which includes the following;
Bexhill Leisure Pool; Bexhill Leisure Centre; Rye Sports Centre.

United Kingdom-Bexhill-on-Sea: Recreational, cultural and sporting services

2015/S 114-206971

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rother District Council
London Road
For the attention of: Gerry Palmer
TN39 3JX Bexhill-on-Sea
UNITED KINGDOM
E-mail: esph@wealden.gov.uk

Internet address(es):

Address of the buyer profile: http://www.sesharedservices.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ESPH CN Leisure Centre Management (ESPH21).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Within the boundaries of Rother District Council.

NUTS code UKJ22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Management of the Council”s sports and leisure facility portfolio which includes the following;
— Bexhill Leisure Pool;
— Bexhill Leisure Centre;
— Rye Sports Centre.
The Council is currently reviewing the options for the future of a new Leisure Centre in Bexhill and for this reason the proposed arrangement will be for 30 months with an optional extension of a further 30 months at both Bexhill sites. The contract period for Rye Sports Centre will be 10 years with an optional extension of a further 10 years.

II.1.6)Common procurement vocabulary (CPV)

92000000, 92620000, 92600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

General scope is outlined in the short description (II.1.5). The estimated contract value over the contract period for Lot 1 (Bexhill Leisure Pool and Bexhill Leisure Centre) is 930 000 GBP exc. VAT over the maximum period of 60 months. The estimated contract value over the contract period for Lot 2 (Rye Sports Centre) is 3 720 000 GBP exc. VAT over the maximum period of 20 years.
The Council will award both lots to 1 operator and the arrangement will not be split into 2.
The Council will award to the operator a service concession to operate the centres, with a right to exploit the services to be delivered at the centres and retain any payment which is received from third party users. The Council will grant to the operator leases to all three centres to enable it to deliver the services under this arrangement.
Estimated value excluding VAT: 4 650 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2036

Information about lots

Lot No: 1Lot title: Management of Leisure Facilities in Bexhill

1)Short description

Management of Bexhill Leisure Pool and Bexhill Leisure Centre.

2)Common procurement vocabulary (CPV)

92000000, 92620000, 92600000

3)Quantity or scope

Management of Leisure Facilities for a period of 30 months with an optional extension of a further 30 months.
Estimated value excluding VAT: 930 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Both Lots 1 and 2 will be awarded to 1 operator.

Lot No: 2Lot title: Management of Rye Sports Centre

1)Short description

Management of Rye Sports Centre.

2)Common procurement vocabulary (CPV)

92000000, 92620000, 92600000

3)Quantity or scope

Management of Rye Sports Centre for 10 years with an optional extension of a further 10 years.
Estimated value excluding VAT: 3 720 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 240 (from the award of the contract)

5)Additional information about lots

Both Lots 1 and 2 will be awarded to 1 operator.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RDC – 001432

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.7.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018 for Bexhill and 2035 for Rye centres.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Invitation to Tender and any additional information is available to download from the SE Shared Services portal from the date of publication of this notice http://www.sesharedservices.org.uk/esourcing

In order to participate in the tender you must register as a supplier and express an interest in the opportunity.
Those invited to tender will be evaluated on the basis of the relevant EU public procurement directives and United Kingdom regulations as regards their financial standing, their technical capacity and ability, and other permitted grounds as well as the qualitative and commercial offering in line with the award criteria detailed in the Invitation to Tender.
The East Sussex Procurement Hub is a shared service hosted by Wealden District Council, requests for information and to participate will be handled by the East Sussex Procurement Hub on behalf of Rother District Council.

Bidders are invited to make appointments to visit all three sites between 17-19.6.2015. Please contact esph@wealden.gov.uk to arrange a suitable appointment.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Rother District Council will incorporate a minimum 10 calendar days standstill at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2015) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought within 3 months (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision Rother District Council is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.6.2015