Leisure Facilities Management Contract

Leisure Facilities Management Contract

Scarborough Borough Council (“the Council”) is seeking a partner to enter into a contract to manage, operate and maintain a number of existing leisure facilities (“the Existing Facilities”) and new facilities (“the Proposed Facilities”).

United Kingdom-Scarborough: Sports facilities operation services

2013/S 129-222490

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scarborough Borough Council
Procure North Yorkshire, Scarborough Borough Council, St Nicholas Street
For the attention of: Chris Bourne
YO11 2HG Scarborough
UNITED KINGDOM
Telephone: +44 1723232447
E-mail: chris.bourne@scarborough.gov.uk

Internet address(es):

General address of the contracting authority: http://www.scarborough.gov.uk/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Leisure Facilities Management Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Scarborough Borough, North Yorkshire.
NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Scarborough Borough Council (“the Council”) is seeking a partner to enter into a contract to manage, operate and maintain a number of existing leisure facilities (“the Existing Facilities”) and new facilities (“the Proposed Facilities”).
The Existing Facilities include Whitby Leisure Centre, Whitby, and potentially Pindar Leisure Centre, Scarborough. The Proposed Facilities are the new Weaponness Sports Village to be constructed at Weaponness, Scarborough comprising of a 2000 seat community football ground, sports centre and swimming pool.
The Council proposes to award a 10-15 year contract in relation to managing, operating and maintaining the Existing Facilities and the Proposed Facilities. The contracting authority may also accept proposals from participants that offer partial solutions.
The Council may include the option to extend the contract to include other Council leisure facilities with the successful bidder during the contract period such as crazy golf, pitch and putt, golf courses, municipal football pitches and other leisure facilities.
The key services are expected to be as set out below though this is not an exhaustive list: management and maintenance of leisure facilities including: cleaning, catering, security, facilities management, hospitality services, event promotion and management and overall management of arrangements with all users and partners.
Investment proposals are welcomed in the context of maximising service delivery and operation of the leisure facilities.
II.1.6)Common procurement vocabulary (CPV)

92610000, 92000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Revenue value.
Estimated value excluding VAT:
Range: between 2 500 000 and 9 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The term of the contract will be 10 years with an option to extend for a further 5 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits, guarantees or other forms of security. Further details will be set out in the tender documents, if relevant.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint or several liability. If relevant, further details will be set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service providers may be asked to actively participate in the achievement of social and/or environmental policy objectives relating, for example, to supply chain initiatives. Accordingly, contract performance conditions may relate in particular to social and/or environmental considerations.
Service providers will be required to comply with terms and conditions of grant awarding bodies who have provided funding for the Proposed Facilities. In particular the Service Provider will be required to meet performance management targets and measurement in respect of the themes of grow, sustain and excel.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
The contracting authority will be using the YORtender e-tendering tool to facilitate this procurement. YORtender can be accessed at http://www.yortender.co.uk/. Any technical queries about the YORtender system itself should be directed to yorkshiresupport@due-north.com, or by calling 0844 5434580.

You will need to register your company on the system to gain access to the Pre Qualification Questionnaire (PQQ). Once you have completed the registration process you will be required to express an interest against the opportunity to gain access to the PQQ Questionnaire and associated documents.
All Tenders must be submitted electronically through the Authority’s e-tendering system.
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006. Applicants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006 (as amended), on the basis of the information provided in response to the Authority’s Pre Qualification Questionnaire (PQQ) which is available through YORtender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification documents.
Minimum level(s) of standards possibly required: Details will be set out in the pre-qualification documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification documents.
Minimum level(s) of standards possibly required:
Details will be set out in the pre-qualification documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: In accordance with Articles 44 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set out in the pre-qualification documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

YORE-95DMVW
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.8.2013 – 11:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority intend to host a Bidders Day. This will be held to enable potential Bidders to speak to the Council and acquire further information in order to determine their interest in the project. The event is being held at 11am on Wednesday 10th July 2013 at the Town Hall, Scarborough. Further details regarding the event
and how to confirm attendance are set out in the Memorandum of Information, which is accessible to bidders once you have registered on the e-tendering system.
The contracting authority is of the view that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) may apply to this contract. Further details will be provided in the tender documents.
The contracting authority is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.
The contracting authority reserve the right to cancel or suspend the procurement procedure at any time.
Compliance with legislation is required, both in the contract award procedure and during the term of the contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.7.2013