Leisure Facilities Management Contract
Scarborough Borough Council (“the Council”) is seeking a partner to enter into a contract to manage, operate and maintain a number of existing leisure facilities (“the Existing Facilities”) and new facilities (“the Proposed Facilities”).
United Kingdom-Scarborough: Sports facilities operation services
Section I: Contracting authority
Scarborough Borough Council
Procure North Yorkshire, Scarborough Borough Council, St Nicholas Street
For the attention of: Chris Bourne
YO11 2HG Scarborough
Telephone: +44 1723232447
General address of the contracting authority: http://www.scarborough.gov.uk/
Section II: Object of the contract
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Scarborough Borough, North Yorkshire.
NUTS code UKE
The Existing Facilities include Whitby Leisure Centre, Whitby, and potentially Pindar Leisure Centre, Scarborough. The Proposed Facilities are the new Weaponness Sports Village to be constructed at Weaponness, Scarborough comprising of a 2000 seat community football ground, sports centre and swimming pool.
The Council proposes to award a 10-15 year contract in relation to managing, operating and maintaining the Existing Facilities and the Proposed Facilities. The contracting authority may also accept proposals from participants that offer partial solutions.
The Council may include the option to extend the contract to include other Council leisure facilities with the successful bidder during the contract period such as crazy golf, pitch and putt, golf courses, municipal football pitches and other leisure facilities.
The key services are expected to be as set out below though this is not an exhaustive list: management and maintenance of leisure facilities including: cleaning, catering, security, facilities management, hospitality services, event promotion and management and overall management of arrangements with all users and partners.
Investment proposals are welcomed in the context of maximising service delivery and operation of the leisure facilities.
Estimated value excluding VAT:
Range: between 2 500 000 and 9 000 000 GBP
Description of these options: The term of the contract will be 10 years with an option to extend for a further 5 years.
Section III: Legal, economic, financial and technical information
Description of particular conditions: Service providers may be asked to actively participate in the achievement of social and/or environmental policy objectives relating, for example, to supply chain initiatives. Accordingly, contract performance conditions may relate in particular to social and/or environmental considerations.
Service providers will be required to comply with terms and conditions of grant awarding bodies who have provided funding for the Proposed Facilities. In particular the Service Provider will be required to meet performance management targets and measurement in respect of the themes of grow, sustain and excel.
The contracting authority will be using the YORtender e-tendering tool to facilitate this procurement. YORtender can be accessed at http://www.yortender.co.uk/. Any technical queries about the YORtender system itself should be directed to email@example.com, or by calling 0844 5434580.
You will need to register your company on the system to gain access to the Pre Qualification Questionnaire (PQQ). Once you have completed the registration process you will be required to express an interest against the opportunity to gain access to the PQQ Questionnaire and associated documents.
All Tenders must be submitted electronically through the Authority’s e-tendering system.
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006. Applicants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006 (as amended), on the basis of the information provided in response to the Authority’s Pre Qualification Questionnaire (PQQ) which is available through YORtender.
In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification documents.
Minimum level(s) of standards possibly required: Details will be set out in the pre-qualification documents.
Information and formalities necessary for evaluating if requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification documents.
Minimum level(s) of standards possibly required:
Details will be set out in the pre-qualification documents.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: In accordance with Articles 44 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set out in the pre-qualification documents.
Payable documents: no
Section VI: Complementary information
and how to confirm attendance are set out in the Memorandum of Information, which is accessible to bidders once you have registered on the e-tendering system.
The contracting authority is of the view that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) may apply to this contract. Further details will be provided in the tender documents.
The contracting authority is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.
The contracting authority reserve the right to cancel or suspend the procurement procedure at any time.
Compliance with legislation is required, both in the contract award procedure and during the term of the contract.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:1.7.2013