Leisure Management Contract

Leisure Management Contract

Powys County Council are seeking a specialist leisure operator with which we can establish a long-term partnership to deliver quality sports and leisure services to our local residents and visitors to the area.


1 Authority Details


Authority Name and Address

Powys County Council

Commercial Services, County Hall,

Llandrindod Wells



Chris Squires

+44 01597826000


Address from which documentation may be obtained

Powys County Council

County Hall,

Llandrindod Wells



+44 01597826000


Completed documents must be returned to:

Powys County Council

County Hall,

Llandrindod Wells



+44 01597826000

2 Contract Details



Leisure Management Contract


Description of the goods or services required

Powys County Council are seeking a specialist leisure operator with which we can establish a long-term partnership to deliver quality sports and leisure services to our local residents and visitors to the area. The organisation with which we partner with will bring skills, financial capacity, proven operating practices and procedures, commercial acumen and dynamism together with an approach to managing the services which reflects an empathy with a public service ethos.

Whilst we hope that the partnership will develop over time to expand the range and depth of provision and the contribution made to the health and wellbeing of local people, our partner will be required to enable us to achieve the following objectives:

•Lower revenue support for the service sufficient to at least enable the Council to meet its Medium Term Financial Plan requirements for leisure services net operating costs.

•Capital investment sufficient to address the issues identified in the recent condition surveys.

•Enhancements to the services offered.

•Improvements in the collation of user statistics and the contribution made to health and well-being outcomes.

We understand the importance of leisure provision to the people in Powys, and we are wholeheartedly committed to providing opportunities for people to participate in sport and physical activity in the future.

Our Vision is that; Powys will be a county that makes it easier for people to choose to be physically active contributing to their long-term health and well-being. There will be high quality programmes and resources, support for learning and skills development, a commitment to sporting excellence and improved access to participation.

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ_31630 within the appropriate area.


Notice Coding and Classification

92000000 Recreational, cultural and sporting services
92600000 Sporting services
98000000 Other community, social and personal services
98133100 Civic betterment and community facility support services
98330000 Physical well-being services

1024 Powys


Total quantity or scope of tender

3 Conditions for Participation


Minimum standards and qualification required

As per the PQQ which can be accessed from PQQ_31630 within https://etenderwales.bravosolution.co.uk

4 Administrative Information


Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Deadline for requests to participate
17-11-2014  Time  09:00

c) Dispatch of invitations to tender 03-12-2014

d) Estimated award date 29-05-2015


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

This procurement is considered to be a procurement of a concession and is not therefore subject to the Public Contracts Regulations. However, the Council intends to follow a process, which will treat all applicants equally and in a non-discriminatory and transparent way. The process which will be followed will be a two stage process as set out in the PQQ and to be set out in the Invitation To Tender (ITT).

Instructions for Suppliers – Registration on etenderwales

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

– Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

– Click the “Click here to register” link

– Accept the terms and conditions and click “continue”

– Enter your correct business and user details

– Note the username you chose and click “Save” when complete

– You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

– Login to the portal with the username/password

– Click the “Open Access PQQs” link.

– Click on the relevant PQQ to access the content.

– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

– eMail: help@bravosolution.co.uk

– Phone: 0800 368 4850 / Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name: www.etenderwales.bravosolution.co.uk

(WA Ref:16899)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Community Benefits clauses will be specified in more detail within the ITT documentation which will be made available to suppliers who pass the PQQ stage.


Additional Documentation


Publication date of this notice