Leisure Management Services for Forest of Dean District Council

Leisure Management Services for Forest of Dean District Council

The Council’s reason for choosing this particular procurement route is to allow prospective tenderers the opportunity to propose innovative service delivery options to reduce costs and increase service quality.

United Kingdom-Gloucester: Recreational, cultural and sporting services

2014/S 194-342968

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forest of Dean District Council
High Street, Coleford
Contact point(s): Business Partner Procurement
For the attention of: Richard Pratley
GL16 8HG Gloucester
UNITED KINGDOM
Telephone: +44 1285623324
E-mail: richard.pratley@cotswold.gov.uk

Internet address(es):

General address of the contracting authority: www.fdean.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Leisure Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Recreational, cultural and sporting services. The Forest of Dean is situated in the south west corner of Gloucestershire with a population of approximately 82 000. There are a number of market towns throughout the district including Lydney, Coleford, Cinderford and Newent. Like most others across the country, the Council faces an increasingly difficult financial situation and the need to make the best possible return on its investment in the services it offers is paramount. It has an ambition to realise savings of approximately 120 000 GBP from its leisure provision whilst at the same time sustaining or enhancing the offer. The Council has a Capital Strategy which seeks to maximise the impact on the community at a time when our revenue spending is being cut back; help create an economic stimulus; and create returns above capital funds invested in a suppressed money market. The Council is therefore open to ‘invest to save’ initiatives which may help achieve the saving required through increased income generation, as opposed to service reductions. The contract is for the management of leisure centres within the Forest of Dean district, of which there are currently five — all of which are dual use. — Forest Leisure Cinderford — Forest Leisure Coleford — Forest Leisure Lydney — Forest Leisure Newent — Forest Leisure Sedbury. The Council enjoys good working relationships with all of the educational providers involved in this joint use provision. All of the above facilities are currently managed in-house. Tenderers should note that: Forest Leisure Coleford operates under a tripartite joint use agreement (JUA) between this Council, Gloucestershire College (GlosCol) and Lakers school. Given that GlosCol propose to relocate the Forest Campus, a mutual termination of the JUA was agreed in December 2013. Notionally this will be effective from 31.3.2015, although the parties have agreed flexibility on this date. Any future leisure provision for Coleford remains the subject of an ongoing community led project. The scope of involvement, if any, of our selected delivery partner will form part of the dialogue process. It is proposed that the contract be for a minimum period of 10 years with an option to extend by up to a further 5 years at the end of the initial term. The Council considers that the Transfer of Undertakings (Protection of Employment) Regulations will be applicable to this procurement. It will also require that the successful Contractor will retain the Local Government Pension Scheme (LGPS) or a broadly comparable pension provision for all existing employees. A contract award date of 01.4.2015 is the aim. The Council intends to follow the Competitive Dialogue Process outlined in the EU Procurement Directives for this tender process. The Council’s reason for choosing this particular procurement route is to allow prospective tenderers the opportunity to propose innovative service delivery options to reduce costs and increase service quality.

II.1.6)Common procurement vocabulary (CPV)

92000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the Invitation to Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at: http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: As detailed within the Pre-Qualification and the subsequent Invitation to Participate in Dialogue.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.11.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=115170575

GO Reference: GO-2014106-PRO-6068378.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Forest of Dean District Council
High Street
GL16 8HG Coleford
UNITED KINGDOM
Telephone: +44 1594810000
Internet address: wwww.fdean.gov.uk

Body responsible for mediation procedures

Forest of Dean District Council
High Street
GL16 8HG Coleford
UNITED KINGDOM
Telephone: +44 1594810000
Internet address: www.fdean.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Forest of Dean District Council
High Street
GL16 8HG Coleford
UNITED KINGDOM
Telephone: +44 1594810000
Internet address: www.fdean.gov.uk

VI.5)Date of dispatch of this notice:

6.10.2014