Lewes District Regeneration Portfolio

Lewes District Regeneration Portfolio

Lewes District Council has identified development and regeneration opportunities for up to 48 sites within their ownership across East Sussex. The Council is seeking interest from potential partners to assist in the delivery.

UK-Lewes: Development of residential real estate

2013/S 014-018953

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lewes District Council
Southover House, Southover High Street
For the attention of: Nilam Popat
BN7 1AB Lewes
Telephone: +44 1273484404
E-mail: regenerationportfolio@lewes.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lewes.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The Lewes District Regeneration Portfolio
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: All sites are located in Lewes District, East Sussex.
NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Lewes District Council has identified development and regeneration opportunities for up to 48 sites within their ownership across East Sussex. The Council is seeking interest from potential partners to assist in the delivery. The sites are located across the district and vary in size, value and complexity of delivery. Each site will require a bespoke approach to realise value and minimise risk. The Council is looking for a partners who is willing and able to utilise their skills and resources to procure the development or potential disposal of all the sites.
The portfolio consists of up to 48 sites comprising an area of circa 23 hectares, and with the potential to generate a Gross Development Value in the order of £53 million.
The potential partners will be required to provide planning promotion and marketing and sales advice. They may also be required to provide development / development procurement and management
The Council are keen to achieve the following key objectives:
– Community benefit
– Regeneration
– Risk mitigation
– Financial return
The Council is seeking to work in partnership with a creative and innovative partner. The ability to deliver high quality development solutions which meet the aspirations of the local community and a mechanism which ensure that all sites are either built out or disposed will be critical.
The Council is looking to work with a partners to deliver or dispose of these sites over the next 10 years with an option to extend for a further 5 years. A number of sites have already been identified for early delivery.
The project will be undertaken in accordance with the Council’s recently adopted Property Strategy and Regeneration Strategy. Furthermore in the corporate vision.
The Council is looking to work with a partner(s) who will assist it in delivering its vision, at the heart of which is a promise to:
– make an unswerving commitment to customer service
– connect with our workforce and partners to inspire exceptional contribution
– save money and put money back into our residents and business pockets where we can.
The Council and its partner(s) will achieve this by becoming more responsive to our customers and finding creative solutions to improve services. We will promote prosperity and enterprise in both town and country, improving skills and providing a wide choice of local work. As an organisation we aim to unlock the initiative, imagination and passion of employees and partners at all levels, challenge the status quo and go the extra mile to ensure that Lewes District remains a unique place.
For the avoidance of doubt, the selection of any partner(s) to work with the Council on this particular project shall in no way constrain the Council in its choice of partner to work on other property, development and/or regeneration projects.
II.1.6)Common procurement vocabulary (CPV)

70111000, 70112000, 70121000, 70122000, 70123000, 45210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 150 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The provisional contract is 10 years with an option to extend at the Council’s Discretion by up to an additional 5 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.1.2014. Completion 31.12.2024

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Guarantees may be required depending on the financial strength of the contracting entity.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Whilst the successful tenderer will be required to secure or provide financing to bring schemes forward, and must demonstrate the ability and covenant strength to raise and / or provide finance as part of the contract award process. Please note there is the potential that public funds maybe made available, although tenderers should proceed on the basis that they will not.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Delivery vehicle arrangements will be for tenderer to propose during the negotiation stage of the procurement: proposals for corporate joint ventures involving the Council may form part of these conditions insofar as these proposals meet the objectives of the Council.
Consortium submissions will be permitted, but upon award, the Council will expect to enter the awarded contract with and have to deal with only a single entity (be that the lead party to a consortium or via a corporate joint venture arrangement); it will be for consortium members to arrange their own internal contracting and governance arrangements (contractual or corporate) as they see fit in order to accommodate the requirement.
In relation to consortium arrangements all members shall be jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to supply the information set out in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to supply the information as set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to supply the information as set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.2.2013 – 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The memorandum of information and pre-qualification questionnaire can be downloaded via the Council’s website
The PQQ can be requested via the Council’s website and following email address regenerationportfolio@lewes.gov.uk

The completed PQQ and supporting documentation must be submitted to regenerationportfolio@lewes.gov.uk by the due date set out in IV.3.4 (above).

The Council reserves the right to change without notice the procedure for awarding the contract, to reject all or any bids for the contract, to terminate the process and not to award a contract at any time without any liability on its part. No contract will be created between the Council and any party until a contract is executed between the Council and the winning bidder. The Council is not liable for any costs (including any third party costs fees or expenses) incurred by those expressing an interest in, negotiating or tendering for this contract opportunity.
The Council are leading the procurement process and are being supported by external property consultants and legal advisors.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Lewes District Council
Lewes District Council Southover House Southover Road Lewes East Sussex BN7 1AB
BN7 1AB Lewes
E-mail: regeneration@lewes.gov.uk
Telephone: +44 1273484404

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals to be lodged in accordance with the UK’s Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: