LGSS Building Adaptations Framework Cambridgeshire

LGSS Procurement on behalf of 3 District Councils in Cambridgeshire, including Cambs HIA
Shire Hall, Castle Hill
Contact point(s): https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
United Kingdom
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

Internet address(es):

General address of the contracting authority: https://www.cambshia.org/

Address of the buyer profile: http://www.cambridgeshire.gov.uk/info/20092/business_with_the_council/37/doing_business_with_the_council/2

Electronic access to information: https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: LGSS Procurement on behalf of 3 District Councils in Cambridgeshire, including Cambs HIA
Shire Hall, Castle Hill
Contact point(s): https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
United Kingdom
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:LGSS Procurement on behalf of 3 District Councils in Cambridgeshire, including Cambs HIA
Shire Hall, Castle Hill
Contact point(s): https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
United Kingdom
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

Tenders or requests to participate must be sent to: LGSS Procurement on behalf of 3 District Councils in Cambridgeshire, including Cambs HIA
Shire Hall, Castle Hill
Contact point(s): https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
United Kingdom
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

Body governed by public law

General public services
Housing and community amenities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cambridge City Council
The Guildhall, Market Hill
CB2 3QJ Cambridge
United Kingdom

South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
CB23 6EA Cambourne
United Kingdom

Cambridgeshire Home Improvement Agency
South Cambridgeshire Hall, Cambourne Business Park
CB23 6EA Cambourne
United Kingdom

Huntingdonshire District Council
St Mary’s St,
PE29 3TN Huntingdon
United Kingdom

Adaptations plus- framework for adaptations (construction and fixed housing equipment) in Cambridgeshire.

Works
Design and execution
Execution
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 16 000 000 and 20 000 000 GBP
Frequency and value of the contracts to be awarded: As outlined within tender documentation.

LGSS Procurement on behalf of South Cambridgeshire District Council (https://www.scambs.gov.uk/) Cambridge City Council (https://www.cambridge.gov.uk/) and, for the purposes of the Cambridgeshire Home Improvement Agency (https://www.cambshia.org/), collectively together with Huntingdonshire District Council (https://www.huntingdonshire.gov.uk) wishes to invite Tenders for the supply of works in respect of Adaptations plus — a framework for adaptations (construction and fixed housing equipment) in Cambridgeshire.

The Authorities’ detailed requirements are defined in the Specification and associated documents, included as separate attachments within each relevant Lot template within the e-procurement system, to be found at https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm.

This framework is open to the Authorities named within this OJEU Notice, specifically South Cambridgeshire District Council and Cambridge City Council for their own respective purposes and, acting collectively together with Huntingdonshire District Council, for the purposes of their shared service, Cambridgeshire Home Improvement Agency.
This framework will also be accessed by South Cambridgeshire District Council for the purposes of its wholly owned private sector initiative known as ‘Ermine Street’. The portfolio they aim to build up is 500 properties, only properties owned by Ermine Street within the locality of this framework shall have the option to draw upon this framework. This potential value is included within the total values indicated within each lot.
This framework is for 3 years, with an option to extend for 1 further year, making 4 years in total.
The framework will be divided into the following 10 lots:
Lot 1 — Level Access Showers, Overbath Showers, Internal Adaptations (Bedroom and Kitchen), Door Widening, Ramps.
Lot 2 — Extensions, Garage Conversions, Dropped Kerbs/Hardstandings, Paths, Windows & Doors, Fencing, Structural repairs.
Lot 3 — Electrical Works: Rewires.
Lot 4 — Heating:- New Boilers, Replacement Heating Systems, Insulation.
Lot 5 — Re-roofing, Rainwater goods.
Lot 6 — Stairlifts, Steplifts, Through floor lifts.
Lot 7 — Hoists.
Lot 8 — Specialist Toilets (WC’s).
Lot — 9 -Door Entry.
Lot 10 — Ramps.
Estimated Annual Value (£) per lot is:
Lot 1 — 2 400 000
Lot 2 — 850 000
Lot 3 — 8 000
Lot 4 — 52 000
Lot 5 — 25 000
Lot 6 — 400 000
Lot 7 — 72 000
Lot 8 — 32 000
Lot 9 — 67 000
Lot 10 — 205 000
Geographical Sub Lots applicable to all lots:
—
Cambridge City
—
South Cambridgeshire
—
Huntingdonshire

Potential providers should note that when they access the information at https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm there is a mandatory template to be completed irrespective of which lot(s) the provider is bidding for. This contains general information applicable to all lots, including some pass/fail exclusion questions. The provider must complete this template, and then also complete as many of the Lot templates (1-10) as they are interested in tendering for.

Providers are also asked to note that right is reserved not to award some or all of the lots stated in this tender documentation.
It is anticipated that, other than through and by virtue of its participation in Cambridgeshire Housing Improvement Agency, Cambridge City Council will only access Lots 6-10. However the right is reserved throughout the term of the framework for Cambridge City Council to access further lots should the need arise.

45000000, 33190000, 34952000, 34953000, 39113000, 39141000, 39143113, 39143120, 39144000, 39220000, 42416000, 42418000, 44000000, 50000000,51000000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

Lot 1
Level Access Showers, Overbath Showers, Internal Adaptations (Bedroom and Kitchen), Door Widening, Ramps, Estimated Annual Value of 2 400 000
Lot 2
Extensions, Garage Conversions, Dropped Kerbs/Hard-standings, Paths, Windows & Doors, Fencing, Structural repairs, Estimated Annual Value of 850 000
Lot 3
Electrical Works: Rewires, Estimated Annual Value of 8 000
Lot 4
Heating:- New Boilers, Replacement Heating Systems, Insulation, Estimated Annual Value of 52 000
Lot 5
Re-roofing, Rainwater goods, Estimated Annual Value of 25 000
Lot 6
Stairlifts, Steplifts, Through floor lifts, Estimated Annual Value of 400 000
Lot 7
Hoists, Estimated Annual Value of 720 000
Lot 8
Specialist Toilets (WC’s), Estimated Annual Value of 32 000
Lot 9
Door Entry, Estimated Annual Value of 67 000
Lot 10 Ramps, Estimated Annual Value of 205 000.

Options: yes
Description of these options: The framework agreement will be of an initial duration of 3 years with an option to extend by a further 1 year.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

This contract is subject to renewal: no

See tender documents.

45000000, 44000000

Estimated annual value for this lot is approximately 850 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

31000000, 42000000, 44000000, 45000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 8 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

42000000, 45000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 52 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

45000000, 44000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 25 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

44000000, 42416000, 45000000, 50000000, 51000000, 44115600

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 400 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

44000000, 45000000, 42000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 72 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

39000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 32 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

45000000, 44000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 67 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

45000000, 44000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 2 400 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

See tender documents.

34953000, 45000000

Duration in months: 0 (from the award of the contract)

Estimated annual value for this lot is approximately 205 000 GBP per year, however this figure may fluctuate depending on demand and availability of funding.

As per the issued documentation.

As per the issued documentation.

As per the issued documentation.

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: As per the issued documentation.

Information and formalities necessary for evaluating if the requirements are met: As per the issued documentation.
Minimum level(s) of standards possibly required: As per the issued documentation.

Information and formalities necessary for evaluating if the requirements are met:
As per the issued documentation.
Minimum level(s) of standards possibly required:
As per the issued documentation.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Open

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

DN119642

Time limit for receipt of requests for documents or for accessing documents: 30.8.2016 – 12:00
Payable documents: no

30.8.2016 – 12:00

English.

Duration in months: 6 (from the date stated for receipt of tender)

Persons authorised to be present at the opening of tenders: no

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

Precise information on deadline(s) for lodging appeals: LGSS Procurement will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

5.7.2016