LGSS Grounds Maintenance Framework

The Authorities wish to appoint a Single Provider Framework in 2 lots (with Potential Providers having the option to bid for one or both lots) to provide Grounds Maintenance and associated Service.

United Kingdom-Northampton: Grounds maintenance services

2015/S 249-455192

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LGSS on behalf of Cambridgeshire and Northamptonshire County Councils
John Dryden House, 8-10 The Lakes
For the attention of: Mr Eric Whelan
NN4 7YD Northampton
UNITED KINGDOM
Telephone: +44 1604363762
E-mail: ewhelan@northamptonshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lgss.co.uk

Electronic access to information: https://www.lgssprocurementportal.co.uk

Electronic submission of tenders and requests to participate: https://www.lgssprocurementportal.co.uk

Further information can be obtained from: LGSS on behalf of Cambridgeshire and Northamptonshire County Councils
John Dryden House, 8-10 The Lakes
For the attention of: Mr Eric Whelan
NN4 7YD Northampton
UNITED KINGDOM
Telephone: +44 1604363762
E-mail: ewhelan@northamptonshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: LGSS on behalf of Cambridgeshire and Northamptonshire County Councils
John Dryden House, 8-10 The Lakes
For the attention of: Mr Eric Whelan
NN4 7YD Northampton
UNITED KINGDOM
Telephone: +44 1604363762
E-mail: ewhelan@northamptonshire.gov.uk

Tenders or requests to participate must be sent to: LGSS on behalf of Cambridgeshire and Northamptonshire County Councils
John Dryden House, 8-10 The Lakes
For the attention of: Mr Eric Whelan
NN4 7YD Northampton
UNITED KINGDOM
Telephone: +44 1604363762
E-mail: ewhelan@northamptonshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cambridgeshire County Council
Shire Hall, Castle Hill
CB3 0AP Cambridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LGSS Grounds Maintenance Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Authorities wish to appoint a Single Provider Framework in 2 lots (with Potential Providers having the option to bid for one or both lots) to provide Grounds Maintenance and associated Services across a variety of properties within the geographical boundaries of Cambridgeshire (Lot 1) and Northamptonshire (Lot 2).
It is expected that the framework will last for a period of 3 years, with the option of 1 further year’s extension, and will take the form of a framework agreement, under which individual requirements within each lot will be specified and priced according to a schedule of rates agreed as a result of this tender process. It is difficult to predict the exact value of this contract as the Authorities’ property portfolios are likely to vary over the contract term, but it is estimated that the total value will not be less 780 000 GBP or greater than 1 200 000 GBP.This is calculated by taking the anticipated (but not guaranteed) annual spend of Cambridgeshire (75 000 GBP pa) and Northamptonshire (120 000 GBP pa), and allowing further spend within each lot from other bodies who may choose to access this framework. There is, however, no guarantee of any further body accessing this framework or of the totals provided above.
Potential Providers should note that due to the austerity measures within Local Government and the Public Sector, the number of locations and Buildings serviced within all Property contracts is likely to fall rather than rise. All Authorities accessing this framework shall reserve the right to remove as well as add buildings to their individual contracts, as well as remove areas of buildings from the scope of the requirement.
This Contract is open to all of LGSS including:
i.
partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire County Council, Norwich City Council and Northampton Borough Council) who participate in LGSS‘ shared services venture;
ii.
existing and new customers of LGSS;
iii.
any city, district, borough or other local Authorities within the counties of any LGSS partner Authorities (currently Cambridgeshire County and Northamptonshire County);
iv.
any companies or organisations set up by participants in LGSS;
v.
any school, academy, university or other educational establishment within the counties of any LGSS partner Authorities (currently Cambridgeshire County and Northamptonshire County); and
vi.
members of the local Authorities purchasing group, Central Buying Consortium (CBC).
Those identified above who wish to contract under this contract/framework must first sign an LGSS Access agreement (provided by LGSSProcurement team) which will include a rebate or cost model to be agreed between the provider and LGSS and the Authorities.
Appropriate evidence of the value of business conducted against the contract may be requested by the Authority and must be supplied promptly by the Provider.
—
Authority contract title and number
—
Period covered by the rebate payment
—
Value of business on which the rebate is calculated.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77340000, 77312000, 77313000, 77315000, 77211400, 77211500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authorities wish to appoint a Single Provider Framework in 2 lots (with Potential Providers having the option to bid for one or both lots) to provide Grounds Maintenance and associated Services across a variety of properties within the geographical boundaries of Cambridgeshire (Lot 1) and Northamptonshire (Lot 2).
It is expected that the framework will last for a period of 3 years, with the option of 1 further year’s extension, and will take the form of a framework agreement, under which individual requirements within each lot will be specified and priced according to a schedule of rates agreed as a result of this tender process. It is difficult to predict the exact value of this contract as the Authorities’ property portfolios are likely to vary over the contract term, but it is estimated that the total value will not be less 780 000 GBP or greater than 1 200 000 GBP.This is calculated by taking the anticipated (but not guaranteed) annual spend of Cambridgeshire (75 000 GBP pa) and Northamptonshire (120 000 GBP pa), and allowing further spend within each lot from other bodies who may choose to access this framework. There is, however, no guarantee of any further body accessing this framework or of the totals provided above.
Potential Providers should note that due to the austerity measures within Local Government and the Public Sector, the number of locations and Buildings serviced within all Property contracts is likely to fall rather than rise. All Authorities accessing this framework shall reserve the right to remove as well as add buildings to their individual contracts, as well as remove areas of buildings from the scope of the requirement.
This Contract is open to all of LGSS including:
i) partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire County Council, Norwich City Council and Northampton Borough Council) who participate in LGSS‘ shared services venture;
ii) existing and new customers of LGSS;
iii) any city, district, borough or other local Authorities within the counties of any LGSS partner Authorities (currently Cambridgeshire County and Northamptonshire County);
iv) any companies or organisations set up by participants in LGSS;
v) any school, academy, university or other educational establishment within the counties of any LGSS partner Authorities (currently Cambridgeshire County and Northamptonshire County);
vi) members of the local Authorities purchasing group, Central Buying Consortium (CBC)
Those identified above who wish to contract under this contract/framework must first sign an LGSS Access agreement (provided by LGSSProcurement team) which will include a rebate or cost model to be agreed between the provider and LGSS and the Authorities.
Appropriate evidence of the value of business conducted against the contract may be requested by the Authority and must be supplied promptly by the Provider.
—
Authority contract title and number
—
Period covered by the rebate payment
—
Value of business on which the rebate is calculated.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: LGSS Grounds Maintenance Framework — Cambridgeshire

1)Short description

As per II.1.5 — for Cambridgeshire.

2)Common procurement vocabulary (CPV)

77314000, 77211400, 77211500, 77312000, 77313000, 77315000, 77340000

3)Quantity or scope

As per II.1.5 — for Cambridgeshire.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: LGSS Grounds Maintenance Framework — Northamptonshire

1)Short description

As per II.1.5 — for Northamptonshire.

2)Common procurement vocabulary (CPV)

77314000, 77211400, 77211500, 77312000, 77313000, 77315000, 77340000

3)Quantity or scope

As per II.1.5 — for Northamptonshire.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per PQQ documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per PQQ documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ document.
Minimum level(s) of standards possibly required: As per PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ document.
Minimum level(s) of standards possibly required:
As per PQQ document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As per the PQQ documents. It envisaged that between 5 and 8 of the top bidders will progress to the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9V7C-MW9CL2

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.12.2015