LGSS Shared Services ERP Solution

LGSS Shared Services ERP Solution

We are looking for a flexible licensing approach that matches the needs of LGSS as a growing shared service who are planning to offer ERP solutions across a range of public sector customers.

United Kingdom-Northampton: Software package and information systems

2014/S 055-092447

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

John Dryden House, The Lakes
NN4 7YD Northampton

Internet address(es):

General address of the contracting authority: www.lgss.co.uk

Address of the buyer profile: http://www.sourcenorthamptonshire.co.uk/

Electronic access to information: http://www.sourcenorthamptonshire.co.uk/

Electronic submission of tenders and requests to participate: https://lgss.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Northamptonshire Borough Council, Norwich City Council

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

LGSS Shared Services ERP Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Main site or location of works, place of delivery or of performance: Cambridgeshire and Northamptonshire County Council’s work together in partnership under the name of LGSS.
LGSS is a shared services venture established under the local government act 1972.
The contracts will be open to all of LGSS’s :
(i) existing and or future partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire County Council and Norwich City Council) who participate in the LGSS’s shared services venture;
(ii) customers of LGSS;
(iii) to any city, district and/or borough local authorities within the county of Cambridgeshire and/or Northamptonshire;
(iv) any company and or organisations set up by Cambridgeshire and/or Northamptonshire County Council.
NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5

II.1.5)Short description of the contract or purchase(s)

The authority wishes to appoint a provider to provide a framework contract for the provision of an ERP solution for use by current and future LGSS partners which would need to be accessible across Cambridgeshire and Northamptonshire and the surrounding region from a central data centre based in Northampton or Cambridge.
The Provider shall be expected to supply a framework contract for the provision of an ERP solution that will be available to offer to new customers joining LGSS as well as being available for existing customers or partners.
We are looking for a flexible licensing approach that matches the needs of LGSS as a growing shared service who are planning to offer ERP solutions across a range of public sector customers.
It is expected that an initial contract will last for a period of a minimum of 5 years and will take the form of a flexible licensing agreement, to enable partners organisations to use the ERP solution based on individual organisation ‘copies’ of a core standard LGSS Shared Service ERP Solution configuration.
It is difficult to predict the exact value of this contract as the LGSS shared service customer base is likely to vary with new partners joining over the contract term, but it is estimated that the total number of employees that would use the product would be no less than 1 400 and no greater than 20 000.
This solution (sometimes known as ‘Tier 2′) is initially targeted at small to medium sized public sector organisations such as district and borough councils and other public sector bodies who may become customers of LGSS but could potentially be used by larger organisations if the functionality provided is suitable.
LGSS are seeking the provision of a flexible licensing framework that will yield an increasing discount by volume of users.
It will also need to include flexibility in the licensing framework for provision of a solution to partners who join LGSS and those who may choose to leave LGSS retaining the use of the shared services solution.
LGSS currently operate two ERP solutions for partners and customers – Oracle and Agresso.
LGSS are open to considering a framework that is based on one of these solutions or on an alternative new solution.
LGSS require that all potential providers of the solution provide at least two reference sites for LGSS to visit.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48810000, 72222300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – If you have not registered on this website before, a video tutorial can be found on the link below.
Browse to the eSourcing Portal: https://lgss.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click “continue” – Enter your correct business

and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender – Login to the portal with the username/password – A supplier’s eTendering manual and video tutorial on how to respond to an online tender can be found on the right hand side of the webpage. Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the “Express Interest” button at the top of the page.
– This will move the PQQ /ITT into your “My PQQs/ My ITTs” page.
(This is a secure area reserved for your projects only) -You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box
3. Responding to the tender – Click “My Response” under “PQQ/ ITT Details”, you can choose to ‘Create Response’ or to “Decline to Respond” (please give a reason if declining) – You can now use the “Messages” function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the “Submit Response” button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers.
The duration of this standstill will be disclosed at this point.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.3.2014