Library Periodicals Framework for West Sussex County Council

The scope of the Framework Agreement is for a Subscription Agent for the provision of Library and CorporatePeriodicals. This requirement must be met via a web site.

United Kingdom-Chichester: Printed matter and related products

2014/S 188-332266

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Linda Jones
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302228559
E-mail: linda.jones@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Address of the buyer profile: http://www.westsussex.gov.uk/default.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

CBC, CBC Associates, Yorkshire Book Consortium, North West Libraries Consortium, the London Library Consortium, and the Local Authorities of Cheshire East, Cheshire West and Chester, and Lancashire

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WSCC LJ CBC Library Periodicals Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 50
Justification for a framework agreement, the duration of which exceeds four years: Alignment with Fiscal Year.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 11 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of the Framework Agreement is for a Subscription Agent for the provision of Library and Corporate Periodicals. This requirement must be met via a web site.

II.1.6)Common procurement vocabulary (CPV)

22000000, 79980000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the Framework Agreement is for a Subscription Agent for the provision of Library and Corporate Periodicals. The requirement must be met via a website. The anticipated contract value for Periodicals is between 500 000 GBP and 1 000 000 GBP per annum thus between 2 000 000 GBP and 4 000 000 GBP over the 50 month period. However the scope may be extended to include e-Periodicals with an estimated annual spend of 675 000 GBP and newspapers with an estimated annual spend of 1 250 000 GBP. The estimated spend for ePeriodicals and Newspapers was derived from a sample of members of the CBC and Associates and then extrapolated to represent all members of all the Consortia.
Estimated value excluding VAT:
Range: between 2 000 000 and 11 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 50 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.
Minimum level(s) of standards possibly required: As detailed in the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender document.
Minimum level(s) of standards possibly required:
As detailed in the tender document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WSCC – 000402

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.11.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Central Buying Consortium (CBC) is the largest local authority purchasing consortium in the UK. It has eighteen local authority members and CBC exists to maximise the value to its members of the products they purchase. We achieve this by working with each other and with suppliers to reduce the variety of specifications for similar products and services and consolidate the amount purchased by the member authorities. Benefits for the authorities are in the savings which we can achieve, which reduce the costs of the authorities own services and create best value for our charge payers. Benefits for the suppliers are in the reduction of product diversity between Local Authorities, and in the reduced administrative overhead which flows from dealing with a single contract.
The CBC Library Group now represents 54 library authorities (including 36 associate members) for the procurement of services and supplies required by its members. West Sussex County Council is the lead authority for the CBC Library Group and is representing the CBC Library Group in the procurement of a Subscription Agent Service to manage the ordering and invoicing of periodicals.
This Framework Agreement will be also be available for use by members of Yorkshire Book Consortium, North West Libraries Consortium, the London Libraries Consortium and the Local Authorities of Cheshire East, Cheshire West and Chester, and Lancashire.
The Agreement will also be available to maintained schools and academies within the administrative areas of all the local authorities / consortia referred to.
The first full page of the terms and conditions in the tender documents sets out a definition of Customer which describes all those authorities who may access the Agreement.
The information on order volumes provided by the Lead Authority in the Commercial Response Template has been given in good faith, and is accurate to the best of our knowledge on the date of issuing the tender. The information should not be interpreted as an undertaking to purchase any goods or services to any particular value and does not form part of the Conditions of Tender or Conditions of Contract.
The scope of the Framework Agreement is for a Subscription Agent for the provision of Library and Corporate Periodicals. The requirement must be met via a website. The anticipated contract value for Periodicals is between 500 000 GBP and 1 000 000 GBP per annum thus between 2 000 000 GBP and 4 000 000 GBP over the 50 month period. However the scope may be extended to include e-Periodicals with an estimated annual spend of 675 000 GBP and newspapers with an estimated annual spend of 1 250 000 GBP. The estimated spend for ePeriodicals and Newspapers was derived from a sample of members of the CBC and Associates and then extrapolated to represent all members of all the Consortia.
To express an interest and receive the tender documentation apply to the following address:
Internet addresses:
General address of the contracting authority (URL):

https://in-tendhost.co.uk/sesharedservices/aspx/Home

Address of the buyer profile (URL):

http://www.westsussex.gov.uk/default.aspx

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.9.2014