Library Software Tender Birmingham

Library Services intends to procure a commercial resource list (reading list ) and digitised content management system in Q1 of 2015.

United Kingdom-Birmingham: Library software package

2015/S 052-090767

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Procurement Division, B Block, Aston Webb, Edgbaston
Contact point(s): http://in-tendhost.co.uk/universityofbirmingham
For the attention of: Helen Foster
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214147004
E-mail: h.j.foster@bham.ac.uk
Fax: +44 1214143459

Internet address(es):

General address of the contracting authority: http://www.birmingham.ac.uk/index.aspx

Address of the buyer profile: http://in-tendhost.co.uk/universityofbirmingham/

Electronic access to information: http://in-tendhost.co.uk/universityofbirmingham/

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/universityofbirmingham/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Library Resource List Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Library Services intends to procure a commercial resource list (reading list ) and digitised content management system in Q1 of 2015 with the intention of going live for the start of the 2015/16 academic year. The primary purpose of this system will be to improve current processes for creating, publishing, reviewing and acquiring stock related to resource lists; to provide an integrated workflow for resource lists and copyright scanning operations and ultimately to improve the availability and timeliness of core texts to students. It will also lead to greater integration between modules of study within the Virtual Learning Environment (Canvas) and their related resource lists thereby providing a seamless experience for the student user. It is also important that an efficient and intuitive academic workflow for creating and submitting resource lists is achieved, in order to reduce the burden of duplication on the academic user.
Current resource list processes are complex, inefficient and subject to delays because of the large number of separate interactions required with University schools (e.g. School of Biosciences) The current in-house system to manage resource lists has been greatly enhanced, but does not integrate with Canvas
The new system will sit alongside the current library and university systems in operation:
— Aleph Library Management System (Ex Libris);
— Primo Resource Discovery Service (Ex Libris);
— SFX Link Resolver (Ex Libris);
— Metalib Metasearch Portal (Ex Libris);
— VERDE E-Resource Management System (Ex Libris);
— Canvas Virtual Learning Environment (Instructure);
— Banner student registry system (Ellucian).
Our current reading list system maintains 5 500 active reading lists and 76 000 reading list items which will require migration to the new reading list and digitised content management system.
In order to provide maximum benefit to users of the system, the University requires an implementation plan that will be completed by September 2015. This will include initial system implementation, configuration and data migration. An internal phase 2 of workflow rollout to academic departments is anticipated following the completion of system implementation.

II.1.6)Common procurement vocabulary (CPV)

48160000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment of Invoices will be 30 days from Date of Invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited Company, joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As detailed in the Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As requested in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As detailed in the Pre Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SC2706/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.3.2015