Library Software Tender Carlisle

Library Software Tender Carlisle

For the provision of a Unified Library System.

United Kingdom-Carlisle: Library software package

2015/S 048-083073

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Cumbria
Fusehill Street
Contact point(s):
For the attention of: Claire Gray
CA1 2HH Carlisle
Telephone: +44 1228616212

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

15-012 S/LISS For the provision of a Unified Library System.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKD1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is seeking to adopt a Unified Library System to exploit new technologies being offered; to maximise potential efficiencies in work-flows and processes; to ensure rapid, seamless delivery and value for money; to enhance the student’s learning experience; and free up resources to meet new University information needs.
The Library Management System (LMS), together with associated resource management applications, is a corporate system. Within the University the LMS is owned and managed by Library and Student Services with support from IT Services. The University has used the Capita (previously Talis and BLCMP) LMS since 1997.
The Library environment has significantly changed in the last decade and with the growing body of born digital and digitised scholarly output academic collections are increasingly becoming more electronic than print. Currently the Library’s electronic journal subscriptions represent 95 % of journal subscriptions; electronic books represent about 50 % of the current collection. Though legacy print collections will remain for the foreseeable future, the move to provision of electronic library resources will continue driven by our e-first policy.
The University is seeking to acquire a Unified Library System which will support this new mixed information economy, effectively manage its electronic resources including metadata and licenses and ensure quality of service provision to the Library’s users. In doing so the key aim is to create more efficient processes and work-flows, and by making these efficiencies ensure services are delivered in a seamless, timely and effective manner and further improve ease of use and accessibility to information for Library users.
Student interaction with the Library will improve through a more responsive system to request, discover and access material. There will be a single search box to access the collection and a single interface to interact with the Library.
The Library is seeking to enter into a contract for an initial period of 5 years from implementation with an option to extend if both parties are in agreement for a further 2 years. Any subsequent extensions to the contract will be agreed by the University of Cumbria and the service provider.
The University is seeking to adopt a Unified Library System that is offered by the vendor as a Software as a Service.

II.1.6)Common procurement vocabulary (CPV)

48160000, 48161000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See tender documents for further details —

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents for further details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:


III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents for further details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers must pass the financial evaluation to be considered. This is a pass/fail criteria.
Minimum level(s) of standards possibly required: See financial evaluation model.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15-012 S/LISS

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.4.2015 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: