Library Software Tender
The Natural History Museum: Virtual Library System.
UK-London: Library software package
2013/S 103-175724
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
Natural History Museum
Cromwell Road
Contact point(s): Procurement manager
For the attention of: J. Baker
SW7 5BD London
UNITED KINGDOM
Telephone: +44 2079425416
E-mail: j.baker@nhm.ac.uk
Internet address(es):
General address of the contracting authority: www.nhm.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Education
Section II: Object of the contract
Purchase
NUTS code UKI1
The objectives of the project are to: –
— Provide a single, simplified search interface (Discovery Service) to library users encompassing all library and archive materials, electronic resources and open access materials outside the museum, and with the potential to search across other museum resources, such as the institutional repository, digital asset management system or specimens collections systems.
— Provide a fully integrated solution for managing the various collections seamlessly incorporating print, digital, e-resource and special collection records.
— Provide improved library services to users through better systems and processes; particularly in the areas of enquiry and request management; e.g. creating an easy path for the user from locating the resource via the Discovery service to requesting it to acquiring access to the resource, whatever its form and however delivered.
— Improve enquiry management processes through the implementation of software to capture and manage enquiries, including automated workflows and enabling a knowledgebase to be built from the research undertaken to answer enquiries.
— Streamline, harmonise and automate processes to enable faster access to resources, services and information.
— Implement improvements to the Library Management System to reduce the number of manual processes and workarounds to enable library staff to spend less time on administration and more time on providing research support services.
— Deliver significantly improved Management Information to support strategic decision making in the Library functions.
— Deliver a sound technology foundation to support the changes to the physical storage.
Whilst the Library does have some very specific requirements, these will be covered in detail in the Invitation to Tender.
Submission of Completed Pre-Qualification Questionnaires. This tender will be managed via the e-tendering service of Delta-e-sourcing. Potential suppliers are required to register at: www.delta-esourcing.com. where they may submit their completed pre-qualification questionnaire (PQQ) using the following access code: 52K53DV9M7
Before returning this PQQ, please ensure that you have:
— Answered all questions in Sections A-F appropriate to your application,
— Responded to the ability to meet key functional requirements,
— Enclosed all relevant supplementary documents,
— Completed the Declaration in Section G.
Suitable candidates will be short listed from PQQ’s received and invited to tender.
The deadline for submitting your response(s) is 01/07/2013 17:30. Please ensure that you allow yourself plenty of time to upload your PQQ to the Delta e-sourcing site prior to the closing time. We suggest at least 90 minutes. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
48160000, 48161000, 72212160
Tenders may be submitted for one or more lots
Information about lots
Lot No: 1
48160000, 48161000, 72212160
Section III: Legal, economic, financial and technical information
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years.
Section IV: Procedure
Payable documents: no
Section VI: Complementary information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminderlink on the homepage. Suppliers must log in, go to Response Manager and add the following Access Code: 52K53DV9M7
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=61617218
GO Reference: GO-2013528-PRO-4835193
Natural History Museum
Cromwell Road
SW7 5BD London
UNITED KINGDOM
Telephone: +44 2079425416
Body responsible for mediation procedures
Natural History Museum
Cromwell Road
SW7 5BD London
UNITED KINGDOM
Telephone: +44 2079425416
VI.5)Date of dispatch of this notice:28.5.2013