Lifestyle Services for Sandwell Metropolitan Borough Council
The Metropolitan Borough Council of Sandwell is seeking expressions of interest from suitably experienced and competent Contractors or consortium for the provision of a high quality Lifestyle Services (Physical Activity, Food and Weight Management) Service.
United Kingdom-Oldbury: Health and social work services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Lifestyle Services (Physical Activity, Food and Weight Management)
Sandwell Council House, Freeth Street
Contact point(s): Public Health
For the attention of: Richard Arm
B69 3DE Oldbury
Telephone: +44 8453527688
General address of the contracting authority: http://www.sandwell.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
NUTS code UKG34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The Metropolitan Borough Council of Sandwell wish to commission a Lifestyle Service (Physical Activity, Food and Weight Management).
Sandwell’s Lifestyle Service will recognise everyone’s potential for making changes, for being more active, for maintaining a healthy weight and being supported during that process in order to improve the quality of life for individuals, families and communities.
There are 3 main service areas identified within the Lifestyle Service:
Local Area Single Assessment and Referral Service (LASARS) — Working closely with existing Council services, the service area will provide high quality and easily accessible intake, engagement and assessment services for adults and families who are either not active and/or are overweight/obese to enable them to access appropriate treatment and support focused on making sustained behavioural change. It will also seemlessly transfer service users to the intervention/treatment service.
Intervention / Treatment Service — The service area will sit within a wider lifestyle, health improvement system. The service will offer a range of physical activity and healthy eating options together with weight reduction and management options that are tailored around an individual or family’s needs. Clear and seemless pathways will be established to move service users from the LASERS service, via successful completion of behaviour change interventions, into the maintenance support service.
Maintenance / Support Service — The service area will support individuals and families to sustain the changes achieved in habitual patterns of healthy lifestyle behaviour by helping clients and families to develop, work towards and achieve their personal, social and collective lifestyle goals and maintain them.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: 3 year contract with optional extensions for a further period of up to 1 year.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Any other conditions as specified in the tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in 1.1 above.
The Authority may take into account any of the following information: tangible net worth based on the latest financial accounts (as shall be further defined in the Minimum level(s) of standards possibly required: (if applicable).
To be included in the PQQ.
EN Standard form 02 — Contract notice 7 / 17
PQQ), trading accounts registered with Companies
House and audited accounts.
Minimum level(s) of standards possibly required: To be included in the PQQ.
Shall be on a similar basis to those in part 4 of the Public Contracts Regulations 2006 as amended, on the basis of information provided in response to the pre-qualification questionnaire.
Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in 1.1 above. The Authority may have regard to any of the following in its assessment: list of similar services provided in the last 3 years with sums, dates and recipients involved. Evidence of service delivery from recipients may be required in the form of references; description of technical measures and systems used by the supplier for ensuring quality; technical skills, experience, qualifications of staff who will be responsible for providing the services under this contract and the size and resilience of the staffing structure; safeguarding; a description how the supplier has worked in partnership with other partners to deliver similar services; description of how the supplier has managed risk in delivering similar services.
Minimum level(s) of standards possibly required:
To be included in the PQQ.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The criteria will be specified in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 138-247828 of 22.7.2014
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Authority intends to conduct an incremental award process with operators initially selected by reference to whether requirements are met on a similar basis to the requirements in Part 4 of the Public Contracts Regulations 2006 (as amended). Participants should note that the date referred to in IV.3.5 for the date of dispatch of the invitation to tender is indicative only and may be subject to change.
The Authority is not able to specify the precise solution it requires to meet its requirements or the payment mechanism/incentivisation arrangements without recourse to dialogue with participants.
The procurement methodology is further described below and in the tender documents and operators are required to satisfy themselves as to, and deemed to understand, the process being followed.
Economic operators expressing an interest in participation in the procurement will be provided with and must complete an official pre-qualification questionnaire (PQQ). This must be returned with the supporting documentation by the date stated in the questionnaire. Questionnaires received after this time may not be processed.
Economic operators’ responses to the PQQ will be evaluated against the objective criteria set out in the PQQ principally concerning the operators’ economic and financial standing and technical and professional ability. The Authority will set a limit of 6 on the number of operators who will be selected pursuant to the assessment of the PQQ responses, provided always that those selected meet the objective criteria set out in the PQQ.
Economic operators selected pursuant to the PQQ will be invited to submit proposals for this contract in the form of a draft ITT prepared in accordance with an invitation to tender (ITT) which will include contract and descriptive documentation. Only economic operators selected pursuant to their PQQs will be issued with the ITT. It is envisaged that economic operators will be asked to submit a draft ITT which will form the basis of the first round of dialogue with the Authority. Once bidders have dialogued with the Authority on their draft ITT, they
will be asked to submit a final ITT. Selected operators final ITTs will then be evaluated in accordance with the award criteria and methodology outlined in the ITT. The Authority reserves the right to close dialogue and select its preferred bidder if at this stage it has a bid which fully meets the requirements.
Final solutions/ITT will be evaluated and participants may be required to clarify their solutions/final tenders for the contract during one or more incremental stage/s, if necessary.
The Authority has no intention to discuss every aspect of the proposed contract during the procurement process and wishes to keep dialogue as short and efficient as reasonably practicable. Discussions will therefore concentrate on (but is not limited to: economic operators’ proposed solutions, the location of and means by which any community services are delivered and possibly some other aspects of the contract structure.
The Authority reserves the right to award the contract in whole or part, to cancel or amend the tender process, not award the contract in whole or part, and does not bind itself to accept any tender. The Authority reserves the right to makes any changes it sees fit to the content and structure of the procurement competition and shall not be liable in any circumstances for any costs, or expenses incurred by any economic organisation in responding to this notice or in tendering for the contract.
The contract is for an initial term of up to 3 years with the provision for optional extension/s of up to 1 year.
Potential suppliers should note that in accordance with UK Government’s policies on transparency the Authority may decide to publish the PQQ, ITT and other tender documents and text from the contract awarded subject to possible redaction at the discretion of the Authority.
To comply with the Public Sector Equality duties, all Local Authorities have a legal duty to eliminate discrimination and to promote equality of opportunity in employment and service delivery. Therefore, when executing this contract, the successful contractor will be expected to comply with the Equality and Diversity legislation. As a minimum standard to measure compliance, the Authority utilises the Common Standard for
Equalities in Public Procurement. Please Note: if you are not currently subject to UK legislation, documentary evidence of your compliance of equivalent legislation which is designed to eliminate discrimination and to promote equality of opportunity in the Country where you are registered will be required.
Under this procurement, the contractor will be required to actively participate and support the achievement of social benefits to the Sandwell community by providing value for money on a whole life basis in terms of generating benefits to society and the economy whilst minimising the impact to the environment of Sandwell (Public Services (Social Value) Act 2012).
The contract mainly reflects services currently being provided by existing organisations, and therefore the Transfer of Undertakings (Protection of Employment) Regulations 2006 as amended may apply to this contract.
VI.4.1)Body responsible for appeal procedures
Service Insight Team Sandwell MBC
Sandwell Council House, Freeth Street
B69 3DE Oldbury
Telephone: +44 8453957510
Body responsible for mediation procedures
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: