Lifestyle Services for Sandwell Metropolitan Borough Council

Lifestyle Services for Sandwell Metropolitan Borough Council

The Metropolitan Borough Council of Sandwell is seeking expressions of interest from suitably experienced and competent Contractors or consortium for the provision of a high quality Lifestyle Services (Physical Activity, Food and Weight Management) Service.

United Kingdom-Oldbury: Health and social work services

2014/S 201-355496

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lifestyle Services (Physical Activity, Food and Weight Management)
Sandwell Council House, Freeth Street
Contact point(s): Public Health
For the attention of: Richard Arm
B69 3DE Oldbury
UNITED KINGDOM
Telephone: +44 8453527688
E-mail: publichealth_businesssupport@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: http://www.sandwell.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lifestyle Services (Physical Activity, Food and Weight Management).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Metropolitan Borough Council of Sandwell is seeking expressions of interest from suitably experienced and competent Contractors or consortium for the provision of a high quality Lifestyle Services (Physical Activity, Food and Weight Management) Service.
The Metropolitan Borough Council of Sandwell wish to commission a Lifestyle Service (Physical Activity, Food and Weight Management).
Sandwell’s Lifestyle Service will recognise everyone’s potential for making changes, for being more active, for maintaining a healthy weight and being supported during that process in order to improve the quality of life for individuals, families and communities.
There are 3 main service areas identified within the Lifestyle Service:
Local Area Single Assessment and Referral Service (LASARS) — Working closely with existing Council services, the service area will provide high quality and easily accessible intake, engagement and assessment services for adults and families who are either not active and/or are overweight/obese to enable them to access appropriate treatment and support focused on making sustained behavioural change. It will also seemlessly transfer service users to the intervention/treatment service.
Intervention / Treatment Service — The service area will sit within a wider lifestyle, health improvement system. The service will offer a range of physical activity and healthy eating options together with weight reduction and management options that are tailored around an individual or family’s needs. Clear and seemless pathways will be established to move service users from the LASERS service, via successful completion of behaviour change interventions, into the maintenance support service.
Maintenance / Support Service — The service area will support individuals and families to sustain the changes achieved in habitual patterns of healthy lifestyle behaviour by helping clients and families to develop, work towards and achieve their personal, social and collective lifestyle goals and maintain them.

II.1.6)Common procurement vocabulary (CPV)

85000000, 98330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 3 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year contract with optional extensions for a further period of up to 1 year.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposits, guarantees, performance bonds, collateral warranties or other forms of security may be required from the prime contractor aswell as any sub-contractors.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be in accordance with agreed contract conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority is seeking contractual arrangements with a single, prime contractor and this may include supply chain rights over sub-contractors where appropriate/applicable. Such supply chain rights may include/relate to the appointment and replacement of sub-contractors and the benchmarking of sub-contracted services.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any other conditions as specified in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Shall be on a similar basis to those in part 4 of the Public Contracts Regulations 2006 as amended, on the basis of information provided in response to the pre-qualification questionnaire. Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in 1.1 above.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Shall be on a similar basis to those in part 4 of the Public Contracts Regulations 2006 as amended, on the basis of information provided in response to the pre-qualification questionnaire.
Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in 1.1 above.
The Authority may take into account any of the following information: tangible net worth based on the latest financial accounts (as shall be further defined in the Minimum level(s) of standards possibly required: (if applicable).
To be included in the PQQ.
EN Standard form 02 — Contract notice 7 / 17
PQQ), trading accounts registered with Companies
House and audited accounts.
Minimum level(s) of standards possibly required: To be included in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Shall be on a similar basis to those in part 4 of the Public Contracts Regulations 2006 as amended, on the basis of information provided in response to the pre-qualification questionnaire.
Economic operators must express interest and submit a completed pre-qualification questionnaire which can be obtained from the contact point set out in 1.1 above. The Authority may have regard to any of the following in its assessment: list of similar services provided in the last 3 years with sums, dates and recipients involved. Evidence of service delivery from recipients may be required in the form of references; description of technical measures and systems used by the supplier for ensuring quality; technical skills, experience, qualifications of staff who will be responsible for providing the services under this contract and the size and resilience of the staffing structure; safeguarding; a description how the supplier has worked in partnership with other partners to deliver similar services; description of how the supplier has managed risk in delivering similar services.
Minimum level(s) of standards possibly required:
To be included in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The criteria will be specified in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 138-247828 of 22.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.11.2014 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.11.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

OJEU notice and as such is not subject to the obligations of the Procurement Directive but are nonetheless subject to the general obligations of transparency, equal treatment and non-discrimination. As such this will not be a competitive dialogue procedure in accordance with the Public Contracts Regulations 2006. The process to be followed is further described below.
The Authority intends to conduct an incremental award process with operators initially selected by reference to whether requirements are met on a similar basis to the requirements in Part 4 of the Public Contracts Regulations 2006 (as amended). Participants should note that the date referred to in IV.3.5 for the date of dispatch of the invitation to tender is indicative only and may be subject to change.
The Authority is not able to specify the precise solution it requires to meet its requirements or the payment mechanism/incentivisation arrangements without recourse to dialogue with participants.
The procurement methodology is further described below and in the tender documents and operators are required to satisfy themselves as to, and deemed to understand, the process being followed.
Economic operators expressing an interest in participation in the procurement will be provided with and must complete an official pre-qualification questionnaire (PQQ). This must be returned with the supporting documentation by the date stated in the questionnaire. Questionnaires received after this time may not be processed.
Economic operators’ responses to the PQQ will be evaluated against the objective criteria set out in the PQQ principally concerning the operators’ economic and financial standing and technical and professional ability. The Authority will set a limit of 6 on the number of operators who will be selected pursuant to the assessment of the PQQ responses, provided always that those selected meet the objective criteria set out in the PQQ.
Economic operators selected pursuant to the PQQ will be invited to submit proposals for this contract in the form of a draft ITT prepared in accordance with an invitation to tender (ITT) which will include contract and descriptive documentation. Only economic operators selected pursuant to their PQQs will be issued with the ITT. It is envisaged that economic operators will be asked to submit a draft ITT which will form the basis of the first round of dialogue with the Authority. Once bidders have dialogued with the Authority on their draft ITT, they
will be asked to submit a final ITT. Selected operators final ITTs will then be evaluated in accordance with the award criteria and methodology outlined in the ITT. The Authority reserves the right to close dialogue and select its preferred bidder if at this stage it has a bid which fully meets the requirements.
Final solutions/ITT will be evaluated and participants may be required to clarify their solutions/final tenders for the contract during one or more incremental stage/s, if necessary.
The Authority has no intention to discuss every aspect of the proposed contract during the procurement process and wishes to keep dialogue as short and efficient as reasonably practicable. Discussions will therefore concentrate on (but is not limited to: economic operators’ proposed solutions, the location of and means by which any community services are delivered and possibly some other aspects of the contract structure.
The Authority reserves the right to award the contract in whole or part, to cancel or amend the tender process, not award the contract in whole or part, and does not bind itself to accept any tender. The Authority reserves the right to makes any changes it sees fit to the content and structure of the procurement competition and shall not be liable in any circumstances for any costs, or expenses incurred by any economic organisation in responding to this notice or in tendering for the contract.
The contract is for an initial term of up to 3 years with the provision for optional extension/s of up to 1 year.
Potential suppliers should note that in accordance with UK Government’s policies on transparency the Authority may decide to publish the PQQ, ITT and other tender documents and text from the contract awarded subject to possible redaction at the discretion of the Authority.
To comply with the Public Sector Equality duties, all Local Authorities have a legal duty to eliminate discrimination and to promote equality of opportunity in employment and service delivery. Therefore, when executing this contract, the successful contractor will be expected to comply with the Equality and Diversity legislation. As a minimum standard to measure compliance, the Authority utilises the Common Standard for
Equalities in Public Procurement. Please Note: if you are not currently subject to UK legislation, documentary evidence of your compliance of equivalent legislation which is designed to eliminate discrimination and to promote equality of opportunity in the Country where you are registered will be required.
Under this procurement, the contractor will be required to actively participate and support the achievement of social benefits to the Sandwell community by providing value for money on a whole life basis in terms of generating benefits to society and the economy whilst minimising the impact to the environment of Sandwell (Public Services (Social Value) Act 2012).
The contract mainly reflects services currently being provided by existing organisations, and therefore the Transfer of Undertakings (Protection of Employment) Regulations 2006 as amended may apply to this contract.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Service Insight Team Sandwell MBC
Sandwell Council House, Freeth Street
B69 3DE Oldbury
UNITED KINGDOM
E-mail: serviceinsight_team@sandwell.gov.uk
Telephone: +44 8453957510

Body responsible for mediation procedures

As above

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

As above

VI.5)Date of dispatch of this notice:

15.10.2014