Lift Consultancy Tender for House of Commons

Contract for Design Authority Lift Consultant.

UK-London: Advisory and consultative engineering services

2013/S 007-007911

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The House of Commons
14 Tothill Street
Contact point(s): Business Support Team
SW1H 9NB London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: csd@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

Other: Parliament UK

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ME1006 – Contract for Design Authority Lift Consultant

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A Lift Consultant for the Design Authority is required to review the existing estate-wide lift modernisation strategy to ensure it is holistic and all encompassing and that it addresses the appropriateness and suitability of the lifts for the population, activities and use patterns of the buildings within the Parliamentary estate.
The lift consultant will take an overarching and holistic approach to reviewing the existing lift installations, undertake lift traffic analysis, attend stakeholder liaison meetings with the project leader and propose designs for lift modernisation that are fully aligned with the needs of occupants, building population and use patterns of the buildings in the Parliamentary Estate.
The Lift Consultant for the Design Authority will provide specialist advice to ensure the proposed lift modernisation programme is fully aligned with the corporate plans of both Houses, is appropriate for the population and patterns of use of the buildings on the Parliamentary Estate, incorporates lessons learnt from previous works and fully addresses short comings identified in the existing lift installations. The Lift consultant will undertake peer review or proposals from the lift delivery team.
The Parliamentary estate contains approximately 110 lifts within some 10 buildings located in the London SW1 area.
The Lift Consultant for the Design Authority will undertake the following tasks:
1. Prepare detailed technical design brief, scoping documents and engineering specifications for the lifts.
2. Review and develop existing documents into a long term strategic refurbishment plan integrating the results from the lift traffic analysis to provide lifts with a 25 year life expectancy.
3. Ensure that the delivery specifications and installations are compliant to PED and regulatory requirements.
4. Support the Project Teams with the delivery and ensure adequate competency.
5. Undertake lift traffic analysis studies and propose optimum lift design solution for the population and use patterns of the Parliamentary Estate.
6. Input to review of competency of potential lift delivery team.
7. Technical Design Review of proposals from lift delivery designer.
8. Technical Review of proposals from lift delivery contractors.
9. Contribute to Post Occupancy Evaluation.
Value and Duration:
The value of the contract is ?170,000 inclusive of VAT over 5 years.

II.1.6)Common procurement vocabulary (CPV)

71318000, 42416100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 170000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants seeking to be included on the selected list for service providers are required to complete a pre-qualification questionnaire. This may be obtained from the following website http://in-tendhost.co.uk/parliamentuk/ as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to , the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the documentation.
Minimum level(s) of standards possibly required: As stated in the documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire will be accessible at the following website http://in-tendhost.co.uk/parliamentuk

To be able to access these documents you will need to select the above quoted tender in the “current tenders” list, click on the “view tender details” and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties.
If you are experiencing problems, then please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 1332869400 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

Minimum level(s) of standards possibly required:
As stated in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ME1006.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.2.2013

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Department of Finance
7 Millbank
SW1A 0AA London
UNITED KINGDOM

Body responsible for mediation procedures

Department of Finance
7 Millbank
SW1A 0AA London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.1.2013