Lift Maintenance Contract for Jephson Homes Housing Association

Lift Maintenance Contract for Jephson Homes Housing Association

Jephson Housing Association Group (JHAG) is tendering for its lift maintenance contract.

United Kingdom-Leamington Spa: Lift-maintenance services

2013/S 229-397983

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Jephson Homes Housing Association Limited
Central Office, Jephson House, Blackdown, Warwickshire, Woolston Grange Avenue
For the attention of: Steffanie Dagg
CV32 6RE Leamington Spa
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: sdagg@cel.co.uk
Fax: +44 8458645261

Internet address(es):

General address of the contracting authority: http://www.jephson.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25767

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Lift Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Jephson Housing Association Group (JHAG) is tendering for its lift maintenance contract. There are three associations in the Group which together currently manage approximately 16 000 homes of various tenures. The Group is focused on providing rented homes and services for people in need through the provision of general needs, sheltered housing and homes ownership initiatives for single people, families, older people and first time buyers.
The contract comprises the planned maintenance of and reactive repairs to the lifts owned/managed by JHAG, a list of which is contained within the PQQ documentation. The successful contractor will make available all the necessary resources to provide a high quality preventative lift maintenance service to JHAG.
The contract will be split into two lots:
Lot 1 – Maintenance of Passenger Lifts across all JHAG housing stock
The estimated annual lot value is 70 000 GBP.
Lot 2 – Maintenance of Stairlifts / Homelifts across all JHAG housing stock
The estimated annual lot value is 55 000 GBP.
The contract will be let for an initial 3 years, with an option to extend for 1 further year.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=110579.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50750000, 42418220, 44115600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 – Maintenance of Passenger Lifts
The works are located within the premises owned or managed JHAG as listed in the PQQ documentation.
The estimated annual lot value is 70 000 GBP.
Lot 2 – Maintenance of Stairlifts / Homelifts
The works are located within the premises owned or managed by JHAG as listed in the PQQ documentation.
The estimated annual lot value is 55 000 GBP.
The contract is for 3 years with the option of a 12-month extension.
Estimated value excluding VAT: 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option for a 12-month contract extension after the initial 3 year contract term, subject to satisfactory performance and the requirements of JHAG.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Maintenance of Passenger Lifts

1)Short description

To provide high quality planned maintenance of and reactive repairs to passenger lifts at sites owned and/or managed by the Jephson Housing Association Group for all UK geographic locations, both current and future. A list of current sites is contained within the PQQ documentation.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

To provide high quality planned maintenance of and reactive repairs to passenger lifts at sites owned and/or managed by the Jephson Housing Association Group for all UK geographic locations, both current and future. A list of current sites is contained within the PQQ documentation.
Estimated value excluding VAT: 280 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Contract term is for 3 years with the option of a 12-month extension.
Lot No: 2 Lot title: Maintenance of Stairlifts / Homelifts

1)Short description

To provide high quality planned maintenance of and reactive repairs to stairlifts and homelifts at sites owned and/or managed by the Jephson Housing Association Group for all UK geographic locations, both current and future. A list of current sites is contained within the PQQ documentation.
2)Common procurement vocabulary (CPV)

50750000, 44115600

3)Quantity or scope

To provide high quality planned maintenance of and reactive repairs to stairlifts and homelifts at sites owned and/or managed by the Jephson Housing Association Group for all UK geographic locations, both current and future. A list of current sites is contained within the PQQ documentation.
Estimated value excluding VAT: 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

The contract is for 3 years with the option of a 12-month extension.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any deposits, bonds or guarantees required by Jephson Housing Association Group will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of conditions will be set out in the Tender documents and these may include conditions relating to environmental and social requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
These are set out in the Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These are set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1020-13-G
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:110579)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2013