Lift Maintenance Services Kings College London

Lift Maintenance Services Kings College London

This tender is for provision of comprehensive maintenance contract for a six year period.

United Kingdom-London: Lift-maintenance services

2015/S 094-170437

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kings College London
Capital House, 2nd Floor, Purchasing Services, 42 Weston Street
For the attention of: Howard Wilson
SE1 3QD London
Telephone: +44 2078488293
Fax: +44 2078486008

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

KCL-00000727 Lift Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This tender is for provision of comprehensive maintenance contract for a six year period. The initial period will be two years followed by four years, subject to performance, at the Employer’s discretion for circa 120 lifts of various types within the University’s estate as per appendix 1.
The scope of works shall be principally as follows:
(a) Fully comprehensive maintenance with regular servicing of the lift equipment to the specified schedules. The University will undertake a financial review during year two of the contract with an option to change the contract to semi-comprehensive after year two.
(b) Specified response times to emergency call outs, both during and outside of normal working hours, which may require repairs or other urgent attention.
(c) Servicing must be carried out to the whole of the equipment as detailed in the specification.
(d) Replacement of parts at no additional cost unless specifically excluded as stated
(e) Maintain a reasonable stock of replacement parts and equipment within each Service Engineers vehicle. The Employer may also be able to facilitate limited storage at or more sites.
(f) The Contractor shall include for annual SAFed LG1 examinations.
(g) The Contractor shall include for attendance to monthly progress meetings at the Employer’s premises, to discuss as a minimum performance, payment and health & safety.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is to service the lifts across the University”s estate. The estate is constantly undergoing change and the contract will be subject to new additions from time to time and disposals.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposits and guarantees may be required and if applicable a Parent Company Guarantees.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the form of contract incorporating any amendments.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in Pre-Qualification Questionnaire and supporting documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in Pre-Qualification Questionnaire and supporting documentation.
Minimum level(s) of standards possibly required: Minimum Turnover 1 000 000 GBP per annum
Public Liability Insurance 10 000 000 GBP
Employer Liability Insurance 10 000 000 GBP
Product Liability Insurance 5 000 000 GBP
Professional Indemnity Insurance 2 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in Pre-Qualification Questionnaire and supporting documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The objective of the qualification process is to assess the responses to the PQQ and select Potential Providers to proceed to the next stage of the procurement. The Authority will select the top 5 scoring companies subject to them meeting the minimum criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.7.2015 – 12:00


Capital House, Weston Street, London

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Director of Estates and Facilities Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers are required to register and express interest via the University”s electronic tendering site at the following URL:

The College reserves the right to cancel the tender process at any stage. The College does not accept any liability for any cost incurred in tendering. Please note all submissions must be made electronically unless otherwise expressed in the tender documents. All submissions will be subject to the College’s conditions of electronic submission found at the following URL:

All tenders must be priced in sterling and payments under the Contract will be made in sterling.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

King’s College London
WC2R 2LS London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10-calendar-day standstill period at the point information on the award of the contract is communicated to tenders. This period allows unsuccessful tenderers to seek such information as included in the Public Contracts Regulations 2006 (as amended). If an appeal regarding the award of this contract cannot be resolved, the regulations provide for aggrieved parties to take action in the High Court. Any such action must be taken promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the awards decision. If a contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: