Lift Maintenance Services Preston

Lift Maintenance Services Preston

Passenger lift maintenance and repair, modernisation and replacement.

UK-Preston: lift-maintenance services

2012/S 108-179315

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Places for People Group Limited for itself and on behalf of its subsidiaries and any Contracting Authorities who join the group
4 The Pavilions, Port Way
Contact point(s): Group Purchasing
For the attention of: Steven Brown
PR2 2YB Preston
UNITED KINGDOM
Telephone: +44 2078433870
E-mail: lift.procurement@placesforpeople.co.uk
Fax: +44 2078433801

Internet address(es):

General address of the contracting authority: www.placesforpeople.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Passenger lift maintenance and repair, modernisation and replacement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Places for People is seeking expressions of interest from innovative and suitably resourced, qualified and experienced providers to deliver passenger lift maintenance and repair, modernisation and replacement works for housing stock in England and Scotland. The service will include provision of a 24 hour 365(6) days a year call-out service. The stock comprises general needs, sheltered and supported housing properties, commercial and other properties managed and/or maintained on behalf of Places for People, subsidiaries and other agencies including leaseholders, private rent, and hostels. There are approximately 327 passenger lift installations requiring maintenance, plus a programme of modernisation and / or replacement of some 39 installations. Properties are spread across England and Scotland (mainly Edinburgh). The contract length will initially be for five-years with an option to extend for up to 2 further periods of one-year subject to satisfactory performance and to meet the needs of the service. The Places for People Group wish to move towards a consolidated invoicing arrangement. While Places for People cannot guarantee volumes it is estimated that the overall contract value excluding VAT over a five-year period will be between 4 and 5 million pounds. The service provider will be required to provide a customer focused service and show a commitment to working with Places for People to provide effective services that deliver value for money in the short and long term to both Places for People and its customers. Places for People has its own 24-hour customer contact centre located in Preston. All faults are reported to the CCC and it is our long term intention that this should remain the case. We use Northgate as our repair management system and the service provider may be required to provide direct information technology links with our systems. Potential candidates shall note that TUPE may apply to this procurement. In the event that the contracting authority is able to provide TUPE information it will do so acting merely as a conduit of that information and it will not warrant, represent or guarantee the accuracy of any TUPE information provided. As such potential candidates will be expected to take their own advice as to the application of TUPE to this procurement.
II.1.6)Common procurement vocabulary (CPV)

50750000 – IA23, 45313100 – IA25

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The repair and maintenance element of the contract will be let on a fixed sum basis per scheme and is split into 7 lots: lot 1 Scotland 60 lifts, lot 2 North East 39 lifts, lot 3 Midlands 33 lifts, lot 4 East Anglia 15 lifts, lot 5 London & South East 68 lifts, lot 6 South West 16 lifts, lot 7 North West Yorkshire & Hull 96 lifts.
The modernisation and replacement element will be built-up from a performance specification and is a single lot: lot 8 39 lifts.
Providers may bid for one or more lots dependent on financial capacity and fuller information is contained in the pre-qualification questionnaire.
Estimated value excluding VAT: 4 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Scotland

1)Short description

Lift maintenance and repair.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

60 lifts
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 North East

1)Short description

Lift maintenance and repair.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

39 lifts
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 Midlands

1)Short description

Lift maintenance and repair.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

33 lifts
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 East Anglia

1)Short description

Lift maintenance and repair.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

15 lifts
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 London and South East

1)Short description

Lift maintenance and repair.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

68 lifts
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Lot 6 South West

1)Short description

Lift maintenance and repair.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

16 lifts
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Lot 7 North West, Yorkshire and Hull

1)Short description

Lift maintenance and repair.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

96 lifts
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Lot 8 Lift Modernisation and Refurbishment

1)Short description

Lift modernisation and refurbishment (England and Scotland).
2)Common procurement vocabulary (CPV)

45313100

3)Quantity or scope

39 lifts for modernisation or replacement
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of deposits and guarantees required by the contracting authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of financing and payment arrangements will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the Contract, the Contractor(s) and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Circumstances set out in regulation 23 of the UK Public Contracts regulations 2006 (SI 2006 No. 5). Applicants will be required to complete a pre-qualification questionnaire (PQQ), including requirements relating to personal situation of economic operators and enrolment on professional or trade registers as set out in the PQQ and Public Contracts Regulations 2006. In order to streamline this pre-qualification stage, interested parties may use their CHAS (Contractor Health and Safety Assessment Scheme) accreditation to demonstrate appropriate elements of the pre-qualification criteria as set out in the PQQ. Existing CHAS members will only need to supply their registration detail and complete the supplementary questions on the PQQ. Non-members of CHAS will be required to complete the full questionnaire. Completed PQQ forms are to be uploaded to the e-mail address listed in Section VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Circumstances set out in regulation 23 of the UK Public Contract regulations 2006 (SI 2006 No. 5). Applicants will be required to complete a pre-qualification questionnaire (PQQ), including requirements relating to personal situation of economic operators and enrolment on professional or trade registers as set out in the PQQ and Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required: As detailed in the pre-qualification documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire will be available from the correspondence address in (I) above. Completed PQQ forms are to be uploaded to the e-mail address listed in Section VI.3 by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required:
As detailed in the pre-qualification documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.7.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 7.9.2012 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: In accordance with the Authority’s standing orders. The Contracting Authority reserves the right not to award any framework agreement or contract proposed in this advertisement and to award only part or parts of the proposed works. Tenderers shall be aware that with the exception of dates which comply with the mandatory timescales required by the Directorate or date from the notice of estimates only and the Contracting Authority reserves the right to alter the tender timetable at its discretion. Places for People approved officers will be authorised to open tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 10 months before expiry of these contracts
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To register interest and request a PQQ, please e-mail: lift.procurement@placesforpeople.co.uk Please note completed PQQ responses must be e-mailed by 12 noon on Monday 9.7.2012. This e-mail must be headed “PQQ-Lift Procurement”.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
UNITED KINGDOM

VI.5)Date of dispatch of this notice:6.6.2012