Lift Maintenance Services for Sandwell Metropolitan Borough Council

Lift Maintenance Services for Sandwell Metropolitan Borough Council

Lift Maintenance, Breakdown, Repairs sited within Public Buildings and Schools Maintained By Sandwell Metropolitan Borough Council.

United Kingdom-Oldbury: Lift-maintenance services

2014/S 007-008044

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell MBC
Procurement Services Sandwell Council House
Contact point(s): Procurement Services
For the attention of: David Griffiths
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215693619
E-mail: tspcm_team@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: In-tend Ltd (See Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-tend Ltd (See Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: In-tend Ltd (See Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Lift Maintenance, Breakdown, Repairs sited within Public Buildings and Schools Maintained By Sandwell Metropolitan Borough Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council is inviting expressions of interest from economic operators for Lift Maintenance, breakdowns, repairs sited within Public Buildings and Schools Maintained by Sandwell Metropolitan Borough Council.
The Council is following the Restricted procedure for this Procurement. If you would like to apply for this contract, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From the homepage click on “Register” to complete the simple registration process. Once you have registered your company, from the homepage enter your email address and password then click “Login”. Once logged into the system, click on “Tenders” from the top menu bar to list all the current opportunities. Once you have found the relevant opportunity you should click on “View Details”. You will then have access to the “Express Interest” button at the bottom of the screen which will provide you with immediate access to the PQQ.

The contract will involve the contractor to undertake the following works:
1. Carry out servicing of all types of lifts and lifting equipment to approx 122 units. The amount of properties may vary during the life of the contract. The appointed contractor will be required to undertake servicing and maintenance of lifting apparatus in accordance with statuary regulations (LOLER Regulations 1998) Engineer qualifications required will be JS module trained or NVQ 3 / 4 and lift and escalator association members only will be considered.
2. Carry out 24 hour Emergency Call out Services, 365 days per annum.
3. Carry out consequential repairs from Servicing and Insurance Inspections.
4. To undertake refurbishment / planned maintenance works identified through servicing as and when required.
The above works are to be carried out within the Borough of Sandwell:
Public Buildings
Schools
At the following premises outside the Borough of Sandwell:
Ingestre Hall Arts Centre, Ingestre, Stafford ST18 0RF;
Frank Chapman Centre, Ribbesford, Bewdley DY12 2TY.
The approximate financial value of the works will be circa GBP 180,000.00 per annum over a 3-year period and the contract period will be a maximum 36 months with an option, dependant on performance and the discretion of the Council of a further 12 months.
The Authority does not guarantee this annual value.
Enquiries and Contact
All enquiries related to this PQQ should be directed through the Correspondence function on the In-tend e-Sourcing Platform no later than 17:00 hrs on Monday 3.2.2014 no later than 5-working days prior to submission date to give the Authority time to respond. The Council is under no obligation to respond to any enquiries received after this date.
Deadline for Expressions of Interest
The last day for expressions of Interest on the In-tend e-Sourcing Platform will be 17:00 hrs on Monday 3.2.2014.
Submission of PQQ
This PQQ must be completed in English and shall be signed by a duly authorised director or duly authorised senior officer of the Applicant and submitted through the In-tend, e-Sourcing Platform by no later than 12:00 noon on Friday 7.2.2014. Applicants are asked to note that an application made in any other format will be rejected.
All procurement responses must be carried out via the In-Tend Sandwell MBC Supplier Portal.
If you require any assistance please contact the In-Tend support team on +44 8442728810.

II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will involve the contractor to undertake the following works:
1. Carry out servicing of all types of lifts and lifting equipment to approx 122 units. The amount of properties may vary during the life of the contract. The appointed contractor will be required to undertake servicing and maintenance of lifting apparatus in accordance with statuary regulations (LOLER Regulations 1998) Engineer qualifications required will be JS module trained or NVQ 3 / 4 and lift and escalator association members only will be considered.
2. Carry out 24 hour Emergency Call out Services, 365 days per annum.
3. Carry out consequential repairs from Servicing and Insurance Inspections.
4. To undertake refurbishment / planned maintenance works identified through servicing as and when required.
The above works are to be carried out within the Borough of Sandwell:
Public Buildings
Schools
At the following premises outside the Borough of Sandwell:
Ingestre Hall Arts Centre, Ingestre, Stafford ST18 0RF;
Frank Chapman Centre, Ribbesford, Bewdley DY12 2TY.
The approximate financial value of the works will be circa GBP 180,000.00 per annum over a 3 year period and the contract period will be a maximum 36 months with an option, dependant on performance and the discretion of the Council of a further 12 months.
The Authority does not guarantee this annual value.
Estimated value excluding VAT: 720 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the PQQ.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SCC123
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.2.2014 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Under this procurement the contractor is required to actively participate in the economic and social regeneration of the locality of, and surrounding, the place of delivery for the said works. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point of communicating the evaluation outcome to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.1.2014