Lift Maintenance Services Tender London
Disabled Access Equipment and Passenger Lifts Maintenance and Call Out Repair Contracts.
UK-London: Lift-maintenance services
2013/S 009-010970
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London and Quadrant Housing Trust (L&Q)
One Kings Hall Mews, Lewisham
Contact point(s): Procurement
For the attention of: n/a
SE13 5JQ London
UNITED KINGDOM
Telephone: +44 8444069000
Internet address(es):
General address of the contracting authority: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=92975
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0209
Further information can be obtained from: Baily Garner LLP
146-148 Eltham Hill
For the attention of: Duncan Cameron
SE9 5DY London
UNITED KINGDOM
Telephone: +44 2082941000
Internet address: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=92975
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Baily Garner LLP
146-148 Eltham Hill
For the attention of: Duncan Cameron
SE9 5DY London
UNITED KINGDOM
Telephone: +44 2082941000
Internet address: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=92975
Tenders or requests to participate must be sent to: Baily Garner LLP
146-148 Eltham Hill
For the attention of: Duncan Cameron
SE9 5DY London
UNITED KINGDOM
Telephone: +44 2082941000
Internet address: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=92975
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Other: Registered Social Landlord
Other: Registered Social Landlord
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Disabled Access Equipment and Passenger Lifts Maintenance and Call Out Repair Contracts
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London Boroughs and Counties.
NUTS code UKI
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London Boroughs and Counties.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract is for the safety inspection and report, servicing, maintenance and call out repair of disabled access equipment, passenger lifts and communal access hoists in multi dwelling buildings and individual houses. Duration of the contract is 3 years and may be extended up to 5 years subject to successful performance reviews for each year after the original contract period.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=92975
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=92975
The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=92975
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
II.1.6)Common procurement vocabulary (CPV)
50750000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
There are approximately, 800 lifts, under L & Q Group’s management, which are divided into 5 Lots as described. For the purposes of contract efficiency L&Q will manage each of the contracts through the central Lift Services Team. At times, lift equipment may be added or deleted from the contract lots throughout the term of the contract.
Estimated value excluding VAT:
Range: between 2 467 000 and 3 037 100 GBP
Estimated value excluding VAT:
Range: between 2 467 000 and 3 037 100 GBP
II.2.2)Information about options
Options: yes
Description of these options: Duration of each contract is 3 years and may be extended up to 5 years subject to successful performance reviews each year after the original contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Description of these options: Duration of each contract is 3 years and may be extended up to 5 years subject to successful performance reviews each year after the original contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 2 Lot title: Disabled Access
1)Short description
Safety inspections and reports, servicing, maintenance and repairs and breakdown responsive call outs.
2)Common procurement vocabulary (CPV)
50750000
3)Quantity or scope
Specific London and Counties geographical locations; Thames and South East.
Estimated value excluding VAT:
Range: between 271 125 and 343 425 GBP
Estimated value excluding VAT:
Range: between 271 125 and 343 425 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Passenger lifts
1)Short description
Safety surveys and reports, servicing, maintence and repairs and breakdown responsive call outs.
2)Common procurement vocabulary (CPV)
50750000
3)Quantity or scope
Specific London and Counties geographical locations; West, North and North East.
Estimated value excluding VAT:
Range: between 731 250 and 893 750 GBP
Estimated value excluding VAT:
Range: between 731 250 and 893 750 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Passenger lifts
1)Short description
safety inspections and reports, servicing, maintenance and repairs and breakdown responsive call outs.
2)Common procurement vocabulary (CPV)
50750000
3)Quantity or scope
Specific London and Counties geographical locations; Thames and South.
Estimated value excluding VAT:
Range: between 607 500 and 742 500 GBP
Estimated value excluding VAT:
Range: between 607 500 and 742 500 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 1 Lot title: Disabled Access
1)Short description
Safety inspections and reports, servicing, maintenance and repairs and breakdown responsive call outs.
2)Common procurement vocabulary (CPV)
50750000
3)Quantity or scope
Specific London and Counties geographical locations; South, North East, North, West and South West.
Estimated value excluding VAT:
Range: between 249 625 and 314 925 GBP
Estimated value excluding VAT:
Range: between 249 625 and 314 925 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Passenger lifts
1)Short description
Safery inspections and reports, servicing, maintenance and repairs and breakdown responsive call outs.
2)Common procurement vocabulary (CPV)
50750000
3)Quantity or scope
Specific London and Counties geographical locations; South East and South West.
Estimated value excluding VAT:
Range: between 607 500 and 742 500 GBP
Estimated value excluding VAT:
Range: between 607 500 and 742 500 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Interim payments monthly.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Performance KPIs.
Description of particular conditions: Performance KPIs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Refer to the pre-qualification questionaire for the relevant requirements.
Objective criteria for choosing the limited number of candidates: Refer to the pre-qualification questionaire for the relevant requirements.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
26.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority reserves the right to cancel the procurement at any time and to award part or parts of the Contract. The Contracting Authority also reserves the right not to award one or several of the Contract Areas/Lots.
Economic Operators should note that ALL requests for documentation, queries and submissions must be made via www.mytenders.co.uk no other forms of communication or submission will be accepted. All requests, queries and submissions will be treated confidentially.
Economic Operators should note that ALL requests for documentation, queries and submissions must be made via www.mytenders.co.uk no other forms of communication or submission will be accepted. All requests, queries and submissions will be treated confidentially.
Economic Operators should further note that submission may only be made electronically via the Postbox facility available on mytenders.co.uk
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=92975
The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at
http://www.mytenders.org/Postbox/Postbox_Explain.aspx?ID=92975
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.Applicants should address any technical queries or problems relating to the “Tender Submission Postbox” facility directly to myTenders.
(MT Ref:92975)
(MT Ref:92975)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
VI.5)Date of dispatch of this notice:9.1.2013