Lift Maintenance Tender Scotland

Lift Maintenance Tender Scotland

Maintenance of Lifts and other vertical lifting Equipment across NHS Scotland.

UK-Larkhall: Lift-maintenance services

2013/S 031-049088

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
National Procurement, Canderside, 2 Swinhill Avenue
Contact point(s): National Procurement
For the attention of: Bronwyn Bainbridge
ML9 2QX Larkhall
UNITED KINGDOM
Telephone: +44 1698794517
E-mail: bronwyn.bainbridge@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
National Procurement, Canderside, 2 Swinhill Avenue
Contact point(s): National Procurement
For the attention of: Bronwyn Bainbridge
ML9 2QX Larkhall
UNITED KINGDOM
Telephone: +44 1698794517
E-mail: bronwyn.bainbridge@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
National Procurement, Canderside, 2 Swinhill Avenue
Contact point(s): National Procurement
For the attention of: Bronwyn Bainbridge
ML9 2QX Larkhall
UNITED KINGDOM
Telephone: +44 1698794517
E-mail: bronwyn.bainbridge@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
National Procurement, Canderside, 2 Swinhill Avenue
Contact point(s): National Procurement
For the attention of: Bronwyn Bainbridge
ML9 2QX Larkhall
UNITED KINGDOM
Telephone: +44 1698794517
E-mail: bronwyn.bainbridge@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

PFI contractors for NHS Scotland buildings

In all cases, the NHS Health Board will be the lead purchaser (councils and PFI contractors may not use this framework agreement on their own) where a unified approach in a region would be beneficial.

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NP811/13 Maintenance of Lifts and other vertical lifting Equipment across NHS Scotland.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Scotland-wide including islands.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

(The invitation to tender is included in the public contracts scotland e-tendering system: see link below.) Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the equipment with the aim of reducing repairs required over the contract period. All Health Boards (all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority) (either on their own, as a collaboration or as the lead in collaborations with local authorities and PFI contractors) will be required to set up their own specific Contract under the Framework Agreement. It is envisaged that between 3 and 5 suppliers will be appointed to each lot; therefore the minimum number of suppliers under the framework agreement will be 3 and the maximum will be 30. NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13. (To find the ITT in the public contracts scotland e-tendering system, use the search filter for NP811/13 Lift maintenance or itt_1139 or project_504.)
Note: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

50750000, 50740000, 45313000, 45313100, 45313200, 42416000, 42416100, 42416120, 42416130, 42416400, 42417000, 42419000, 42419500, 42419510, 42419530

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) and other vertical lifting Equipment as included in each Contract across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the Equipment with the aim of reducing repairs required over the contract period. NHSS Health Boards (all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority) may purchase in collaboration with other Health Boards and/or on behalf of councils or PFI contractors as agreed by those councils and PFI contractors. NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13.
Estimated value excluding VAT:
Range: between 6 000 000 and 10 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Maintenance of escalators is included in the framework agreement as an option (but will not be evaluated; further competition will take place at mini-competition stage).
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: North of Scotland

1)Short description

Health Boards listed: NHS Grampian; NHS Orkney; NHS Shetland. Contracts where a NHS Health Board collaborates with NHS Scotland PFI assets and/or regional Scottish councils must be led by the NHS Health Board.
2)Common procurement vocabulary (CPV)

50750000, 50740000, 45313000, 45313100, 45313200, 42416000, 42416100, 42416120, 42416130, 42416400, 42417000, 42419000, 42419500, 42419510, 42419530

3)Quantity or scope

Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the equipment with the aim of reducing repairs required over the contract period. NHS Grampian, NHS Shetland and NHS Orkney will be required to set up their own specific Contract under the Framework Agreement (or collaborate with other NHS Health Boards or collaborate within the boundaries of the local authority and any NHS Scotland PFI contractor, in which case the NHS Health Board must be the lead purchaser). NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

See invitation to tender for possible collaborations and lotting for a specific Contract under the Framework Agreement.
Lot No: 2 Lot title: Central Scotland

1)Short description

Central Scotland including:NHS Forth Valley; NHS Fife; NHS Tayside; including NHS Scotland PFI assets (and regional Scottish councils). Contracts where a NHS Health Board collaborates with NHS Scotland PFI assets and/or regional Scottish councils must be led by the NHS Health Board.
2)Common procurement vocabulary (CPV)

50750000, 42419500, 42419510, 42419530, 45313200, 45313000, 45313100, 42416000, 42416100, 42416120, 42419000, 50740000, 42417000, 42416130, 42416400

3)Quantity or scope

Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the equipment with the aim of reducing repairs required over the contract period. NHS Health Boards within this lot will be required to set up their own specific Contract under the Framework Agreement (or collaborate with other NHS Health Boards or collaborate within the boundaries of the local authority and any NHS Scotland PFI contractor, in which case the NHS Health Board must be the lead purchaser). NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

See invitation to tender for possible collaborations and lotting for a specific Contract under the Framework Agreement.
Lot No: 3 Lot title: Lothian and Borders

1)Short description

NHS Lothian; NHS Borders; including NHS Scotland PFI assets (and regional Scottish councils). Contracts where a NHS Health Board collaborates with NHS Scotland PFI assets and/or regional Scottish councils must be led by the NHS Health Board.
2)Common procurement vocabulary (CPV)

50750000, 42419500, 45313200, 45313000, 45313100, 42416100, 42416120, 42419000, 50740000, 42416000, 42416130, 42416400, 42417000, 42419530, 42419510

3)Quantity or scope

Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the equipment with the aim of reducing repairs required over the contract period. NHS Health Boards within this lot will be required to set up their own specific Contract under the Framework Agreement (or collaborate with other NHS Health Boards or collaborate within the boundaries of the local authority and any NHS Scotland PFI contractor, in which case the NHS Health Board must be the lead purchaser). NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

See invitation to tender for possible collaborations and lotting for a specific Contract under the Framework Agreement.
Lot No: 4 Lot title: South Scotland

1)Short description

NHS Lanarkshire; NHS Ayrshire and Arran; NHS Dumfries and Galloway including NHS Scotland PFI assets (and regional Scottish councils). Contracts where a NHS Health Board collaborates with NHS Scotland PFI assets and/or regional Scottish councils must be led by the NHS Health Board.
2)Common procurement vocabulary (CPV)

50750000, 42419500, 42419510, 42419530, 45313200, 45313000, 45313100, 45316000, 42416100, 42416120, 42419000, 42416400, 42416130, 42417000, 50740000

3)Quantity or scope

Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the equipment with the aim of reducing repairs required over the contract period. NHS Health Boards within this lot will be required to set up their own specific Contract under the Framework Agreement (or collaborate with other NHS Health Boards or collaborate within the boundaries of the local authority and any NHS Scotland PFI contractor, in which case the NHS Health Board must be the lead purchaser). NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

See invitation to tender for possible collaborations and lotting for a specific Contract under the Framework Agreement.
Lot No: 5 Lot title: West Scotland

1)Short description

NHS Greater Glasgow and Clyde; NHS Western Isles; NHS Highland including NHS Scotland PFI assets (and regional Scottish councils). Contracts where a NHS Health Board collaborates with NHS Scotland PFI assets and/or regional Scottish councils must be led by the NHS Health Board.
2)Common procurement vocabulary (CPV)

50750000, 42419500, 42419510, 42419530, 45313200, 45313000, 45313100, 42416000, 42416100, 42416120, 42419000, 50740000, 42416130, 42416400, 42417000

3)Quantity or scope

Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the equipment with the aim of reducing repairs required over the contract period. NHS Health Boards within this lot will be required to set up their own specific Contract under the Framework Agreement (or collaborate with other NHS Health Boards or collaborate within the boundaries of the local authority and any NHS Scotland PFI contractor, in which case the NHS Health Board must be the lead purchaser). NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

See invitation to tender for possible collaborations and lotting for a specific Contract under the Framework Agreement.
Lot No: 6 Lot title: Whole of Scotland

1)Short description

Whole of Scotland including all special Health Boards whose buildings are located around the country. Special Health Boards may collaborate with other (or several) regional Health Boards as well as local authorities. Contracts where a NHS Health Board collaborates with NHS Scotland PFI assets and/or regional Scottish councils must be led by the NHS Health Board.
2)Common procurement vocabulary (CPV)

50750000, 42419500, 42419510, 42419530, 45313200, 45313000, 45313100, 42416000, 42416100, 42416120, 42419000, 50740000, 42416400, 42416130, 42417000

3)Quantity or scope

Maintenance of lifts (including scissor lifts, stair lifts and dumb waiters) and escalators (escalators optional) across NHS Scotland, including inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment with objective of: ensuring safe vertical transportation of people within all locations; that NHS Scotland meets its statutory obligations; the effective and efficient operation of the equipment with the aim of reducing repairs required over the contract period. NHS Health Boards within this lot will be required to set up their own specific Contract under the Framework Agreement (or collaborate with other NHS Health Boards or collaborate within the boundaries of the local authority and any NHS Scotland PFI contractor, in which case the NHS Health Board must be the lead purchaser).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

See invitation to tender for possible collaborations and lotting for a specific Contract under the Framework Agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee or other instrument may be required (see ITT).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of a consortium bid.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. Economic and financial standing;
— There is no minimum standard for economic and financial standing; however, the tenderer must include with his tender the accounts required by this invitation to tender and the information that will become the numerator and denominator for the ratios described in the excel spreadsheet. Where the ratios do not provide the Authority with a level of comfort regarding the tenderer’s likelihood of surviving financially in the future, the Authority may require the tenderer to sign a parent company guarantee or some other instrument that provides financial or performance support to the tenderer while providing the Services.
2. Technical or professional ability.
The following may be regarded as minimum standards for the technical evaluation and are mentioned in the Contract Notice with a full description of tender requirements and evaluation method included within the invitation to tender.
— Selection criteria (eliminate if the response scores a fail):
– Approach to sustainability (as further described in the ITT);
– ISO 9001 or equivalent membership;
– Membership of LEIA, ELA, SAFed or relevant equivalents;
– Types of equipment and manufacturers;
– Mobilisation effectiveness;
– Health and safety;
— Award criteria (eliminate if the response scores a fail):
– Specification conformance;
– Training offered;
– Implementation plan;
— Award criteria where a score of 0 or 1 will result in elimination:
– Effective response for lots;
– Maintenance plan;
– Investment plan;
– Meeting objectives.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
2. All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
3. All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
4. All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
5. All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
6. Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
7. All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
8. All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
9. All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
All minimum standards required to be met are included in the Contract Notice. All selection and award criteria are stated in the invitation to tender. All information required to be provided as evidence by a tenderer is stated in the invitation to tender. For this section, a declaration by the tenderer which covers all the above points is sufficient.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
2. All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
The invitation to tender includes all the selection and award criteria including the requirement for ratios:
Ratios will be calculated based on the tenderer’s profit and loss account and balance sheet. The tenderer should ensure that the following items are stated separately from the tenderer’s accounts to facilitate the evaluation team calculating the ratios for the most recent financial year and the each of the two financial years preceding the most recent financial year:
— To calculate the current ratio: current assets and current liabilities;
— To calculate the gross profit margin: gross profit and net sales (revenue);
— To calculate the debt ratio: total liabilities and total assets;
— To calculate the short term debt coverage: operating cash flow and short-term debt.
No minimum standards will be applied to these calculations; however, if the accounts provided concern the evaluation team, then a parent company guarantee may be required (or sonme other instrument), as mentioned in the invitation to tender.
Minimum level(s) of standards possibly required: All minimum standards are specified in the Contract Notice. All selection and award criteria are included in the invitation to tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The invitation to tender includes all selection and award criteria including the minimum standards required.
Minimum level(s) of standards possibly required:
All minimum standards are specified in the Contract Notice at III.1.4, III.2.1 AND III.2.2. All selection and award criteria are included in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See ITT.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial (as detailed in the ITT). Weighting 60

2. Technical (as detailed in the ITT). Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NP811/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.3.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

27.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 27.6.2013
IV.3.8)Conditions for opening of tenders

Date: 27.3.2013 – 12:00
Place:

Canderside, Larkhall.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The form and type of procurement in the future will be decided just prior to the intended expiry of the framework agreement.
VI.2)Information about European Union funds
VI.3)Additional information

All information about the intended framework agreement is included in the invitation to tender documents. The descriptions and usage of lots are included in the ITT.
A maximum of 5 suppliers will be allocated per lot (and any reference in this Contract Notice to the envisaged number of operators being 5 means a maximum of 5 per lot). A maximum of 30 operators will be included in the Framework Agreement as a whole (max 5 suppliers per lot multiplied by 6 lots).
NHSS Health Boards within the lot may collaborate with NHS Boards in another lot for the purposes of a mini-competition under the Framework Agreement. Where collaborating NHSS Health Boards span more than one lot, all Framework Participants for each of the lots will be invited to tender as part of a mini-competition. More information on this lot-spanning mini-competition is included in the Specification for NP811/13.
(SC Ref:239825)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.2.2013