Lift Maintenance Tender Staffordshire

Lift Maintenance Tender Staffordshire

The scope of the framework includes the maintenance of stairlifts, through floor lifts, ceiling track hoist and step lifts.

United Kingdom-Stafford: Lift-maintenance services

2013/S 134-232671

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Alison Morgan
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854654
E-mail: alison.morgan@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/homepage.aspx

Electronic submission of tenders and requests to participate: http://www.staffordshire.alito.co.uk/selfservice/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PC469 Framework Agreement for the Maintenance of Fixed Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 900 000 and 2 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Framework Agreement is to provide the service, maintenance, removal and reinstallation of fixed equipment in private dwellings and training facilities. The scope of the framework includes the maintenance of stairlifts, through floor lifts, ceiling track hoist and step lifts.
II.1.6)Common procurement vocabulary (CPV)

50750000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the County Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link):
http://www.opsi.gov.uk/si/si2006/20060005.htm

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements for minimum economic, financial and technical capacity will be included in the PQQ documents. Providers must also be a member of LEIA or equivalent.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements for minimum economic, financial and technical capacity will be included in the PQQ documents. Providers must also be a member of LEIA or equivalent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Compliance Review (Pass/Fail). Economic and Financial Standing (Pass/Fail). Health and Safety (Pass/Fail). Insurance certification (Pass/Fail) DBS disclosure (Pass/Fail) LEIA (Pass/Fail) Business Continuity Management (Pass/Fail) Technical Capability (40 %) Training (30 %) Capability (10 %) Safety (20 %) Total: (100 %).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PC469
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 8.8.2013 – 12:00
Place:

Staffordshire County Council.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 6 months before the expiry of the first term.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

For further details of forthcoming tenders/contracts please visit: http://www.staffordshire.gov.uk/business/procurement/ If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction (eAuction). This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:

1. Go to: http://www.staffordshire.gov.uk/business/procurement/etendering/. Follow the instructions and then follow the link to on PROACTIS E-Tendering (http://www.staffordshire.alito.co.uk).

2. On the main page click Suppliers then Register links.
3. Follow the company profile registration process completing the 6 areas to complete your supplier profile.
4. Once complete click the finish button to complete your registration, you will receive a confirmation e-mail which will contain an authentication link.
5. Once authenticated you can then login into Proactis.
6. Begin by clicking the Bulletin Board link to search for tenders.
7. Enter your search keyword and check the search criteria are correct for your chosen search, once complete click Search.
8. To register your interest against an active tender click on the contract title (highlighted in blue).
9. Click the Register button and then Continue.
10. The tender will now be in the the My Tenders profile area on the main menu.
11. Continue with management of the tender.
12. Please ensure the tender submission deadline is noted. If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to: sp@staffordshire.gov.uk

1) Addresses and contact points from which further information can be obtained. Official name. This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the PROACTIS E-Tendering. Initially, go to: http://www.staffordshire.gov.uk/business/procurement/etendering/

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As I.1) and VI.4.2), UK
UNITED KINGDOM

Body responsible for mediation procedures

Staffordshire County Council
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

As I.1) and VI.4.2), UK
UNITED KINGDOM

VI.5)Date of dispatch of this notice:9.7.2013