Lift Replacement Contract 2014

The Wheatley Housing Group Limited proposes to enter into a long term partnering contract through which it aims to replace an initial fifty passenger lifts (the core programme) and up to another fifty lifts (the growth programme) if funding becomes available.

United Kingdom-Glasgow: Lift installation work

2013/S 213-368787

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Wheatley Housing Group Limited
Wheatley House, 25 Cochrane Street
Contact point(s): Procurement Team
For the attention of: Mr Gerald Scanlon
G1 1HL Glasgow
UNITED KINGDOM
Telephone: +44 1412746427
E-mail: gerry.scanlon@wheatley-group.com

Internet address(es):

General address of the contracting authority: www.wheatley-group.com

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Refer to Section VI.3)
Refer to Section VI.3)
Refer to Section VI.3)
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Any subsidiary of the contracting authority, the Wheatley Housing Group Limited
Wheatley House, 25 Cochrane Street
G1 1HL Glasgow
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lift Replacement Contract 2014.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lift installation work. Lift-maintenance services. The Wheatley Housing Group Limited proposes to enter into a long term partnering contract through which it aims to replace an initial fifty passenger lifts (the core programme) and up to another fifty lifts (the growth programme) if funding becomes available. Also, as part of an overall programme of activities to improve the lives of customers the contract will include, for example, changing the lift door/architraves etc to previously refurbished lifts.
Central to our requirements is a firm view that the future long term maintenance of our lifts relies on the installation of new lifts which use non-proprietary components designed for and proven in the social housing environment, the availability of non-proprietary diagnostic equipment and tools for maintenance, single point responsibility for design and installation of the lifts, and adoption of each new lift installation by our lift maintenance contractor only after a period of proven reliability.
Through this Contract Award Procedure we intend to procure a new lift replacement contract which recognises this view and establishes a flexible approach to the design/supply/install/maintain cycle; allows us to engage with specialists at each stage under the umbrella of a partnering style contract involving significant supply chain partners of the lift installer, and provides an opportunity for any cost and/or logistics advantages that emerge from the new arrangements to be made available to our lift maintenance contractor.
The proposed contract will take the form of a partnering style arrangement involving the Wheatley Housing Group Limited and the successful applicant as the principal contracting parties, together with the successful applicant’s main supply chain provider and our lift maintenance contractor as partners in the arrangement.
The contract will be based on the ACA TPC2005 measured term contract which will provide us with the flexibility to deliver the programmes to best suit our customers and will establish the nature of the multi-party contractual relationships.
Supplementary information about the contract and its main provisions are as set out in the contracting authority’s pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
More detailed information will be presented in the tender documentation/ descriptive documents which will be issued to those organisations that are selected to be invited to tender.

II.1.6)Common procurement vocabulary (CPV)

45313100 – EA23, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

For the purposes of defining the scope of the contract in the OJEU Notice, the value has been determined on the basis of an estimate of the cost of the core programme (approximateley 50 lifts) and the growth programmes (approximateley 50 lifts).
Estimated value excluding VAT: 17 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial duration of the contract will be a term of 5 years with an option to extend for a period or succession of periods not exceeding 4 years in total.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a successful economic operator is a consortium, the contracting authority shall require each consortium member to be jointly and severally liable for all obligations under the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful economic operator and its supply chain will be required to assist in the achievement of the contracting authority’s social and environmental objectives. Accordingly, economic operators should be aware that contract performance conditions and evaluation criteria may include social and environmental considerations. Details will be set out in the contract documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts (Scotland) Regulations 2012 and as set out in the contracting authority’s pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
The lift installer must be a member of the Lift and Escalator Industry Association (LEIA).

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be set out in the pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
Minimum level(s) of standards possibly required:
Technical capacity will be assessed by reference to responses to a series of questions set out in the pre-qualification questionnaire. Responses will be scored out of 100 and an applicant whose submission scores less than 60 marks will not be considered for inclusion in the list of contractors to be invited to tender. Details will be set out in the pre qualification questionnaire which will be provided to applicants who submit a request to participate.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The contracting authority will score responses to the pre-qualification questionnaire in accordance with the methodology set out therein in order to identify the ranking of applicants. The eight organisations / consortia who have achieved the highest scores, (subject to their having achieved the minimum score of 60) will be selected to be invited to tender. Details are presented in the pre-qualification questionnaire which will be provided to applicants who submit a request to participate.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

INVF324

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.12.2013 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.12.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.1.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The pre-qualification questionnaire must be completed and submitted electronically using the delta-esourcing web portal.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta.You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on thehomepage.

Suppliers must log in, go to your response manager and add the following access code: 5969RY9K6Z. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response is 12:00 noon on the date set out in IV.3.4 above. Please ensure that you allow yourself plenty of time to upload your documents when responding to this invitation prior to the closing date and time.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 8452707050 or email helpdesk@delta-esourcing.com.

Suppliers shall be aware that the date referred to in IV.3.5 is a best estimate only at the time of dispatch of this notice and the contracting authority reserves the right to alter such date. The contracting authority reserves the right not to award any contract as a result of the procurement process initiated by this notice and in such anevent will not be liable for any costs incurred by any party.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Lift-installation-work./5969RY9K6Z.

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5969RY9K6Z.

GO Reference: GO-20131031-PRO-5235435.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2) below.

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of a 10 calendar day standstill period once the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants can make a written request for de-brief information and this information must be provided within 15 days of this written request being received. Such additional information should be requestedf rom the address in I.1. If an appeal regarding the award of contract has not been successfully resolved, ThePublic Contracts (Scotland) Regulations 2012 (SSI 2012/88) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 30 days).

VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above.

VI.5)Date of dispatch of this notice:31.10.2013