Lift Servicing and Maintenance Contract – Midlands, London and South East

Lift Servicing and Maintenance Contract – Midlands, London and South East

The delivery of a fully comprehensive contract with monthly servicing requirement to include all parts, labour, attendance.

United Kingdom-London: Lift-maintenance services

2020/S 113-275470

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Paragon Asra Housing Ltd
Postal address: Third Floor, Pentagon House, 52-54 Southwark Street
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: SE1 1UN
Country: United Kingdom
Contact person: Jitesh Jivram
E-mail: jitesh.jivram@pahousing.co.uk
Internet address(es):Main address: www.pahousing.co.uk

Address of the buyer profile: https://in-tendhost.co.uk/pahousing/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/pahousing/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/pahousing/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Lift Servicing and Maintenance for PA Housing

Reference number: PAPP-0022 (T1-5590)

II.1.2)Main CPV code

50750000 Lift-maintenance services

II.1.3)Type of contract

Services

II.1.4)Short description:

The delivery of a fully comprehensive contract with monthly servicing requirement to include all parts, labour, attendance, breakdown and servicing to all lifts owned and managed by PA Housing.

II.1.5)Estimated total value

Value excluding VAT: 1 150 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

London and the South East

Lot No: 1

II.2.2)Additional CPV code(s)

50750000 Lift-maintenance services

II.2.3)Place of performance

NUTS code: UKI LONDON
NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Properties owned and managed by PA Housing based in London and the South East.

II.2.4)Description of the procurement:

The service required by the contract can include but not limited too:

1) a fully comprehensive contract with a fixed annual cost to include monthly servicing requirement that will include all parts and labour, attendance, breakdown and servicing;

2) planned and preventative maintenance — comprehensive;

3) responsive maintenance;

4) SAFed supplementary inspections/testing;

5) repairs and components replacements

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract is due to start in April 21 with an initial term of 3 years, subject to annual reviews. The contract has the option to be extended for a further 2 years on an annual basis. The maximum possible contract length is 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

The candidates invited will have to achieve the highest score out of the maximum 140.00 points available

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Candidates are advised that all estimated contract values are inclusive of VAT.

II.2)Description

II.2.1)Title:

Midlands

Lot No: 2

II.2.2)Additional CPV code(s)

50750000 Lift-maintenance services

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)
NUTS code: UKF EAST MIDLANDS (ENGLAND)
Main site or place of performance:

Properties owned and managed by PA Housing in the Midlands.

II.2.4)Description of the procurement:

The services required by this contract can include but not restricted to:

1) a fully comprehensive contract with a fixed annual cost to include a monthly servicing requirement that will include all parts, labour, attendance, breakdown and servicing;

2) planned and preventative maintenance — comprehensive;

3) responsive maintenance;

4) SAFed supplementary inspections/testing;

5) repairs and component replacements

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will start in April 2021, and subject to annual reviews, run for a period of 3 years with the option for renewal, as decided by PA Housing, for an extension of up to a further 2 years. The maximum potential contract length is 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

The candidates invited will have achieved the highest score out of the maximum 140.00 points available.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Candidates are advised to note that all estimated contract values are inclusive of VAT.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As details in SQ Doc 1.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/07/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/08/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: The Royal Courts of Justice, The Strand
Town: London
Postal code: W2 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.4.2)Body responsible for mediation procedures

Official name: High Court of England and Wales
Postal address: The Royal Courts of Justice, The Strand
Town: London
Postal code: W2 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom

VI.5)Date of dispatch of this notice:

08/06/2020