Lift Servicing Contract and Maintenance 2015 – 2018

Lift Servicing Contract and Maintenance 2015 – 2018

Goods, passenger, platform lifts and through the floor lifts — servicing contract and maintenance 2015 – 2018 (2019).

United Kingdom-Wigan: Lift-maintenance services

2014/S 190-335461

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wigan Council
Leisure, Cultural and Property Services, Directorate of Resources, Civic Centre, Millgate
Contact point(s): Assistant Client Officer
For the attention of: Mr Colin Walls
WN1 1AZ Wigan
UNITED KINGDOM
Telephone: +44 1942827376
E-mail: colin.walls@wigan.gov.uk

Internet address(es):

General address of the contracting authority: http://www.wigan.gov.uk

Address of the buyer profile: http://www.wigan.gov.uk

Electronic access to information: http://www.thechest.nwce.gov.uk

Electronic submission of tenders and requests to participate: http://www.thechest.nwce.gov.uk

Further information can be obtained from: The Chest
Internet Accessible
Contact point(s): Wigan Council is using the e-procurement portal known as The Chest at http://www.thechest.nwce.gov.uk to conduct the procurement exercise. To gain access to the tender documents applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm Once registered applicants will be e-mailed a log-in and password which will allow them to gain access to the tender documents
UNITED KINGDOM
Internet address: http://www.thechest.nwce.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
Internet Accessible
Contact point(s): Wigan Council is using the e-procurement portal known as The Chest at http://www.thechest.nwce.gov.uk to conduct the procurement exercise. To gain access to the tender documents applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm Once registered applicants will be e-mailed a log-in and password which will allow them to gain access to the tender documents
UNITED KINGDOM
Internet address: http://www.thechest.nwce.gov.uk

Tenders or requests to participate must be sent to: The Chest
Internet Accessible
Contact point(s): Wigan Council is using the e-procurement portal known as The Chest at http://www.thechest.nwce.gov.uk to conduct the procurement exercise. To gain access to the tender documents applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm Once registered applicants will be e-mailed a log-in and password which will allow them to gain access to the tender documents
UNITED KINGDOM
Internet address: http://www.thechest.nwce.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Goods, passenger, platform lifts and through the floor lifts — servicing contract and maintenance 2015 – 2018 (2019).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wigan, Greater Manchester, United Kingdom.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Wigan Council is seeking a contractor to carry out servicing and maintenance of goods, passenger, platform lifts and through the floor lifts. The contract will cover servicing, entrapments, out of hours call-outs repairs advised following servicing or following occurrences of breakdown, and supplementary (SAFed) tests. The servicing and maintenance of lifts must be carried out in accordance with the manufacturers instructions complying with relevant health and safety legislation relating to lifts and lifting equipment and any associated guidance including The Provision and Use of Work Equipment Regulations 1998 (PUWER98), The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and the Safety Assessment Federation Limited (SAFed). It is intended that the successful contractor would be engaged using a Comprehensive Maintenance Agreement with a works value limited to a maximum of 500 GBP per breakdown/repair. The contractor would need to provide services according to a priority system which will be used to determine the required attendance, with attendance within 2 hours being required for those jobs classified as being of the most urgent priority. The duration of the contract will be 3 years with an option to extend for a further period of 1 year. Wigan Council makes no guarantee as to the volume of business offered through this contract.

II.1.6)Common procurement vocabulary (CPV)

50750000, 50000000, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will cover servicing, entrapments, out of hours call-outs, repairs advised following servicing or following occurrences of breakdown, and supplementary (SAFed) tests. As a guide there are approximately 167 lifts (63 lifts in council corporate buildings, 81 through the floor lifts and 23 other type lifts) within the scope of this contract; however, this figure may go up or down during the duration of the contract. It is intended that the successful contractor would be engaged using a Comprehensive Maintenance Agreement with a works value limited to a maximum of 500 GBP per breakdown/repair. The contractor would need to provide services according to a priority system which will be used to determine the required attendance, with attendance within two hours being required for those jobs classified as being of the most urgent priority. The duration of the contract will be 3 years with an option to extend for a further period of 1 year. Wigan Council makes no guarantee as to the volume of business offered through this contract. Further details on the total quantity or scope of the contract is available within the tender documentation.
Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Invitation to Tender documentation — applicants should refer in particular to section ‘Instructions to Organisations and Details of Contract’ starting on page 5 of Procurement Pack 1 and in particular the section headed ‘Evaluation of Questionnaires — Compliance Review’ on page 18. Applicants should also refer in particular to Section 1, Part 4 — Health and Safety and Section 2, Part 4: Equality and Diversity in Procurement Pack 2.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Invitation to Tender documentation — applicants should refer in particular to section ‘Instructions to Organisations and Details of Contract’ starting on page 5 of Procurement Pack 1 and in particular the section headed ‘Evaluation of Questionnaires — Compliance Review’ on page 18. Organisations must meet minimum Construction-line financial notation values to verify economic and financial ability as stipulated within the Compliance Review section and hold minimum levels of insurance. Applicants should also refer to Section 2, Part 2 — Grounds for Exclusion and Section 2, Part 3 — Insurance Requirements in Procurement Pack 2 and the CPV document detailing required notation values.
Minimum level(s) of standards possibly required: As detailed within the Invitation to Tender documentation — applicants should refer in particular to section ‘Instructions to Organisations and Details of Contract’ starting on page 5 of Procurement Pack 1 and in particular the section headed ‘Evaluation of Questionnaires — Compliance Review’ on page 18. Organisations must meet minimum Construction-line financial notation values to verify economic and financial ability as stipulated within the Compliance Review section and hold minimum levels of insurance. Applicants should also refer to Section 2, Part 2 – Grounds for Exclusion and Section 2, Part 3 — Insurance Requirements in Procurement Pack 2 and the CPV document detailing required notation values.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Invitation to Tender documentation — applicants should refer in particular to section ‘Instructions to Organisations and Details of Contract’ starting on page 5 of Procurement Pack 1 and in particular the section headed ‘Evaluation of Questionnaires — Compliance Review’ on page 18. Applicants should refer in particular to Section 2, Part 5 — Technical and Professional Capacity in Procurement Pack 2.
Minimum level(s) of standards possibly required:
As detailed within the Invitation to Tender documentation — applicants should refer in particular to section ‘Instructions to Organisations and Details of Contract’ starting on page 5 of Procurement Pack 1 and in particular the section headed ‘Evaluation of Questionnaires — Compliance Review’ on page 18. Applicants should refer in particular to Section 2, Part 5 — Technical and Professional Capacity in Procurement Pack 2.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.11.2014 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2014 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract may be extended for a further period of 1 year in duration following the initial three year contract period. The deadline of 7.11.2014 at 23:59 represents the deadline for the receipt of final tenders.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Wigan Council
Town Hall, Library Street
WN1 1YN Wigan
UNITED KINGDOM
E-mail: j.mitchell@wigan.gov.uk
Telephone: +44 1942827026
Internet address: http://www.wigan.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.9.2014