Lift Servicing Tender for Thurrock Council

Thurrock Council wishes to appoint an experienced service provider for the provision of servicing, maintenance and refurbishment services to passenger lifts within the Council’s housing stock.

United Kingdom-Thurrock: Lift-maintenance services

2015/S 042-072267

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thurrock Council
New Road
For the attention of: Kiri Mason
RM17 6SL Thurrock
UNITED KINGDOM
Telephone: +44 1375652243
E-mail: procurement@thurrock.gov.uk

Internet address(es):

General address of the contracting authority: http://www.thurrock.gov.uk

Electronic access to information: https://www.delta-esourcing.com/respond/QBVVXJ28Q9

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/QBVVXJ28Q9

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Lift Servicing, Maintenance and Refurbishment Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lift-maintenance services. Repair and maintenance services. Parts of lifts. Lifts. Lift installation work. Thurrock Council wishes to appoint an experienced service provider for the provision of servicing, maintenance and refurbishment services to passenger lifts within the Council’s housing stock with the option to include corporate buildings. The council have approximately 50 lifts within its housing stock and 13 lifts within corporate buildings. The resulting contract will cover the general needs housing, sheltered and supported housing owned by the Council, which includes dwellings of various types consisting of: flats maisonettes, tower blocks (including leaseholder properties) and sheltered housing schemes. The spend associated with refurbishment is related to year one only, the future refurbishment programme will be dependent on priority and allocated budgets per annum for both housing and corporate properties. The successful service provider will be required to provide the following services in relation to lift servicing, maintenance and refurbishment:
— routine serving and maintenance;
— repair and breakdown service in line with the Council’s service levels;
— repairs identified following independent inspections by the insurance company;
— pro-active maintenance, replacement, repair and adjustment of any part of the lift should it fail, or be worn beyond adequate adjustment;
— validation of current asset register and on-going record keeping including current inspections, next inspections and ‘extended service’ inspections etc., this information will remain the property of the Council; and
— lift refurbishment and/or lift replacements as required.
The contract will be let on an initial 3 year term with the option in year 3 to extend for a further 2 years in any combination.

II.1.6)Common procurement vocabulary (CPV)

50750000, 50000000, 42419510, 42416100, 45313100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Minimum value is based on 3 years annual spend for housing — servicing, maintenance and approved budget year 1 refurbishment. Maximum value is based on 5 years estimated annual spend housing and corporate buildings for servicing, maintenance and refurbishment. The spend associated with refurbishment is EN Standard form 02 — Contract notice 5 / 16 related to housing for year 1 only, the future refurbishment programme for housing and corporate properties will be dependent on priority and allocated budgets per annum.
Estimated value excluding VAT:
Range: between 788 500 and 6 130 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance bonds, warranties, deposits and/or parent company guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangements will be set out in the Contract documentation and the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of organisations submitting an acceptable offer, it will be necessary for them to provide an undertaking that each company shall be jointly and severally responsible for the due performance of the contract entered into with Thurrock Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts Regulations 2006 (as amended) shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Thurrock Council to establish that the aforementioned criteria does not apply to them. The successful operator will be required to actively participate in working collaboratively with Thurrock Council to promote continuous improvement and in the achievement of social, employment and environmental policy objectives. Accordingly, contract performance conditions may be included in the Contract documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the pre qualification questionnaire. The pre qualification questionnaire must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of this contract notice.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the pre qualification questionnaire. The pre qualification questionnaire must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of this contract notice.
Minimum level(s) of standards possibly required:
Please refer to the pre qualification documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS/2015/931

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2015 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Thurrock:-Lift-maintenance-services./QBVVXJ28Q9

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/QBVVXJ28Q9

GO Reference: GO-2015225-PRO-6394418.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thurrock Council will incorporate a standstill period at the point at which information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015