Lift Tender Glasgow New Gorbals Housing Association

Lift maintenance and repair services contract 2012.

UK-Glasgow: lift-maintenance services

2012/S 80-131727

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

New Gorbals Housing Association c/o Lerch Bates Limited
McGregor House, Donaldson Crescent, Southbank Business Park Kirkintilloch
Contact point(s): Glasgow
For the attention of: David Long
G66 1XF Glasgow
UNITED KINGDOM
Telephone: +44 1417762090
E-mail: david.long@lerchbates.eu
Fax: +44 1417763944

Internet address(es):

General address of the contracting authority: www.lerchbates.eu

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14582

Further information can be obtained from: Lerch Bates Limited
McGregor House, Donaldson Crescent, Southbank Business Park Kirkintilloch
Contact point(s): Glasgow
For the attention of: David Long
G66 1XF Glasgow
UNITED KINGDOM
Telephone: +44 1417762090
E-mail: david.long@lerchbates.eu
Internet address: www.lerchbates.eu

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Lerch Bates Limited
McGregor House, Donaldson Crescent, Southbank Business Park Kirkintilloch
Contact point(s): Glasgow
For the attention of: David Long
G66 1XF Glasgow
UNITED KINGDOM
Telephone: +44 1417762090
E-mail: david.long@lerchbates.eu
Internet address: www.lerchbates.eu

Tenders or requests to participate must be sent to: Lerch Bates Limited
McGregor House, Donaldson Crescent, Southbank Business Park Kirkintilloch
Contact point(s): Glasgow
For the attention of: David Long
G66 1XF Glasgow
UNITED KINGDOM
Telephone: +44 1417762090
E-mail: david.long@lerchbates.eu
Internet address: www.lerchbates.eu

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lift maintenance & repair services contract 2012.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: New Gorbals Housing Association Glasgow.
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The delivery of comprehensive planned preventative maintenance and repairs to the lifts within the housing stock of New Gorbals Housing Association which currently consists of 40 lifts.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=226099.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=226099.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The delivery of the comprehensive planned preventative maintenance and repair of the lifts within the New Gorbals Housing Association portfolio which currently consists of 40 lifts and may change during the term of the contract.
Estimated value excluding VAT:
Range: between 140 000 and 170 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The number of lifts covered by the contract may fluctuate due to housing stock changes.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 3.9.2012. Completion 2.9.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be subject to the specification and service level agreements.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank;
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The operators with the top 6 scores from the PQQ will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality Submission. Weighting 40

2. Price Submission. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.5.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.5.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:226099).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

David Long – Lerch Bates Liited
McGregor House Southbank Business Park
G66 5DA Kirkintilloch
UNITED KINGDOM
E-mail: david.long@lerchbates.eu
Telephone: +44 1415786715

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.4.2012