Lift Tender Glasgow

Lift maintenance & repair services contract 2012.

UK-Glasgow: lift-maintenance services

2012/S 64-104306

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queens Cross Housing Association Ltd
45 Firhill Road
For the attention of: John Boyle
G20 7BE Glasgow
UNITED KINGDOM
Telephone: +44 1419453003
E-mail: jboyle@qxha.org.uk

Internet address(es):

General address of the contracting authority: www.queenscrossha.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11502

Further information can be obtained from: Lerch Bates Ltd
McGregor House, Southbank Business Park, Kirkintilloch
For the attention of: Allan Jarvis
G66 1XF Glasgow
UNITED KINGDOM
Telephone: +44 1417762090
E-mail: allan.jarvis@lerchbates.eu

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Queens Cross Housing Association Ltd
45 Firhill Road
For the attention of: John Boyle
G20 7BE Glasgow
UNITED KINGDOM
Telephone: +44 1419453003
Internet address: www.queenscrossha.org.uk

Tenders or requests to participate must be sent to: Queens Cross Housing Association Ltd
45 Firhill Road
For the attention of: John Boyle
G20 7BE Glasgow
UNITED KINGDOM
Telephone: +44 1419453003
Internet address: www.queenscrossha.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lift maintenance & repair services contract 2012.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Glasgow Area.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

As a first step and prior to awarding the contract, A Pre-Qualification Questionnaire (PQQ) has been produced to allow Queens Cross Housing Association to assess the ability of the Economic Operators who are seeking the appointment:
— the PQQ is marked out of 100 and the highest 5 companies will be invited to tender,
— economic Operators who have previously submitted a PQQ under notice ref 2011/S 123-204575 will have the option to confirm that they wish their previous PQQ submission to be considered. The score for the previous PQQ will be permitted to stand on the basis that the submission request is made via the Public Contracts Scotland electronic Post box before the deadline,

— Queens Cross Housing Association intends to enter into an appointment with two Economic Operators to carry out a fully comprehensive planned preventative maintenance and repair service including a breakdown call-out service operating 24 hours a day for the Association’s 44 lifts located in properties across Glasgow. The contract will be sub-divided into 2 lots with 24 lifts allocated to lot 1 (South) and 20 lifts allocated to lot 2 (North),
— the provision of Lift Maintenance and Repair Services is currently outsourced to a number of service providers. It is anticipated that the contract to be awarded may require the transfer of staff under the provisions of Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE). The economic operator will need to liaise with the transferee to determine the measures the transferee may envisage taking with respect to the employees in order to carry out proper consultation. The transferee is required under TUPE to provide employee liability information in relation to any employees which are assigned to existing contracts,
— the initial contract period will be for 3 years and the contract may be extended for up to a further 24 months after the initial 3 year contract period. Any extension will be at the sole discretion of Queens Cross Housing Association,
— during the course of the contract the number of lifts may increase or reduce to reflect property acquisitions, disposals or other amendments which may include change of use. At present the Association has a number of lifts which are still being maintained under warranty, it is anticipated that these may be included as and when the warranty periods expire,
— the Economic Operator will be required to ensure compliance and assist Queens Cross Housing Association in ensuring compliance with all statutory legislation specifically:
— the Management of Health and Safety Regulations 1999 (MHSW),
— the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER),
— the Provision and Use of Work Equipment Regulations 1998 (PUWER),
— SAFed LG1 Guidelines on the Supplementary Tests of In-Service Lifts 2006,
— British Standard 7255 (Safe Working on Lifts),
— British Standard EN 81-80 (Rules for the improvement of safety of existing passenger and goods passenger lifts),
— British Standards 5655 parts 11/12:2005 – Code of practice for the undertaking of modifications to existing electric lifts/hydraulic lifts,
— The Economic Operator will be required to ensure safe operation of the lift equipment, prolong equipment life, minimise equipment out of service time and respond to breakdowns and passenger entrapments within service level agreement time scales,
— all personnel employed by the Economic Operator to deliver the contract services shall be suitably trained and technically competent,
— note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_mainpage.aspx.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission.
Post box’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The post box closes precisely at the time stated.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224403.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=224403.

II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

44 Lifts
Estimated value excluding VAT:
Range: between 140 000 and 170 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.6.2012. Completion 31.5.2015

Information about lots

Lot No: 1 Lot title: South

1)Short description

1. 22 Dundasvale Court, Glasgow, G4 0XE
2. 22 Dundasvale Court, Glasgow, G4 0XE
3. 20 Dundasvale Court, Glasgow, G4 0LR
4. 18 Dundasvale Court, Glasgow, G4 0SY
5. 16 Dundasvale Court, Glasgow, G4 0RL
6. 14 Dundasvale Court, Glasgow, G4 0SN
7. 8 Dundasvale Court, Glasgow, G4 0JS
8. 6 Dundasvale Court, Glasgow, G4 0DG
9. 6 Dundasvale Court, Glasgow, G4 0DG
10. 4 Dundasvale Court, Glasgow, G4 0HU
11. 2 Dundasvale Court, Glasgow, G4 0DE
12. 2 Dundasvale Court, Glasgow, G4 0DE
13. 9 Cromwell Street, Glasgow, G20 6UN
14. 26 Burnbank Terrace, Glasgow, G20 6UQ
15. 23 Burnbank Terrace, Glasgow, G20 6UR
16. 12 Napiershall Terrace, Glasgow, G20 6HG
17. 9 Cedar Court, Glasgow, G20 7NY
18. 9 Cedar Court, Glasgow, G20 7NY
19. 65 Cedar Street, Glasgow, G20 7NR
20. 65 Cedar Street, Glasgow, G20 7NR
21. 104 Cedar Street, Glasgow, G20 7NW
22. 104 Cedar Street, Glasgow, G20 7NW
23. 10/38 Raglan Street, Glasgow, G20 9QL
24. 434/464 St George’s Road, Glasgow, G3 6JW

2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

24 Lifts
Estimated value excluding VAT:
Range: between 77 000 and 93 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: North

1)Short description

25. 109 Westercommon Rd, Glasgow, G22 5NH
26. 109 Westercommon Rd, Glasgow, G22 5NH
27. 151 Westercommon Rd, Glasgow, G22 5NG
28. 151 Westercommon Rd, Glasgow, G22 5NG
29. 187 Westercommon Rd, Glasgow, G22 5NF
30. 187 Westercommon Rd, Glasgow, G22 5NF
31. 231 Westercommon Rd, Glasgow, G22 5ND
32. 231 Westercommon Rd, Glasgow, G22 5ND
33. The Courtyard, 2 Westercommon Rd, Glasgow, G22 5PQ
34. 19 Murano Place, Glasgow, G20 7AD
35. 21 Murano Place, Glasgow, G20 7AD
36. 15 Clarendon St, Glasgow, G20 7QP
37. 17 Windsor St, Glasgow, G20 7NA
38. 90 Great Western Rd, Glasgow, G4 9AD
39. 45 Firhill Rd, Glasgow, G20 7BE
40. 45 Firhill Rd, Glasgow, G20 7BE
41. 840 Garscube Road, Glasgow, G20 7ER
42. 26 Springbank Street, Glasgow, G20 7EF
43. 41 Murano Street, Glasgow, G20 7RH
44. 39 Murano Street, Glasgow, G20 7RH

2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

20 Lifts
Estimated value excluding VAT:
Range: between 63 000 and 77 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The Accelerated Procedure has been used due to grounds of urgency as the existing contractual lift maintenance and repair services cover is due to expire.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: PQQ scored out of 100 with the 5 highest scoring companies invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 30

2. Lowest Price. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.4.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:224403).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.3.2012