Lift Tender Nottingham

Nottingham: lifts

Passenger and domestic stairlift management of maintenance and installation.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Efficiency East Midlands Limited
Beechdale Court
For the attention of: Rebecca Vines
NG8 3LH Nottingham
UNITED KINGDOM
Telephone: +44 1158762089
E-mail: procurement.team@nottinghamcityhomes.org.uk
Fax: +44 1158762092

Internet address(es):

General address of the contracting authority: www.efficiency-em.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

Housing and community amenities

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Passenger and domestic stairlift management of maintenance and installation.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKF

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreementDuration in years: 4

 

II.1.5)Short description of the contract or purchase(s)

Lifts. Mechanical lifts. Stairlifts. Efficiency East Midlands is procuring for the provision of passenger and domestic Stairlift Management of Maintenance and Installation. The framework period will be for 48 months. Call off contracts will be for an initial period of 24 months with the option for 2 annual renewal subject to performance. This contract is for the service and maintenance and adhoc installation of the following types of equipment: * stairlifts, * access equipment (ie hoists, external and internal platform lifts), * passenger lifts to high and low rise multi occupancy accommodation, * office passenger lifts.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following access code: J4Y87726N6. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 2.1.2012 14:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com. The type of properties and stock comprised in the requirement included in the procurement under this contract notice includes homes and assets that are affordable, rented, intermediate market rent or shared equity housing stock or stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user). The organisations listed in the instruction and guidance to tenderers document as authorised users of the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this contract notice have requirements predominately within the East Midlands as that region is described at www.direct.gov.uk/en/Dl1/Directories/Local councils/index.htm. However, organisations which are authorised users in other parts of the East Midlands region may also access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this contract notice.

 

II.1.6)Common procurement vocabulary (CPV)

42416100, 42416130, 44115600

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Efficiency East Midlands Limited (“EEM”) is a new consortia of affordable housing landlords operating predominantly in the East Midlands area. Details of its current members of this contract notice. The current members of EEM are responsible for the upkeep of approximately 156 210 properties [and other stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock (e.g. offices, leisure facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user). The total quantity or scope of the value of services to be purchased through the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this contract notice is in the range of 40 000 GBP to 2 000 000 GBP.

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the contract documents.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any deposits, guarantees or bonds required by the contracting authorities will be set out in the contract documents.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state in their documents that the bidding members are a consortium. Efficiency East Midlands reserves the right to require a lead consultant to undertake primary contarcting liability or to require that one or more parties are jointly and severally liable.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts regulations 2006 shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Efficiency East Midlands members to establish that the afore mentioned criteria do not apply to them.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available;
Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.
Minimum level(s) of standards possibly required: Applicants must have a minimum turnover of 300 000 per annum.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the Contracting Authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a Contracting Authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Price. Weighting 55

Quality. Weighting 45

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EEM0033

 

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.1.2012 – 13:00
Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

2.1.2012 – 14:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

 

IV.3.8)Conditions for opening tenders

Date: 2.1.2012 – 14:00
Place:Efficiency East Midlands Limited, Icon Business Centre, Lake View Drive, Sherwood Park, Nottingham NG15 0DT, UNITED KINGDOM.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The authorised users of the framework agreement being advertised by this contract notice (in addition to EEM) and entitled to access and use the framework agreement to be awarded at conclusion of the procurement exercise begun by publication of this contract notice are: 1. any current EEM member – an organisation which is a member of EEM at the date of this contract notice and being one of the organisations any future member of EEM – a local authority, ALMO or registered provider housing landlord organisation entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which organisation notice has been given by EEM to the economic operators who are a party to the framework agreement being advertised by this contract notice that such organisation is an authorised user of this framework agreement as a member of EEM. Future EEM members may include consortia (whether by contract or otherwise) made up entirely of organisations which would themselves individually be a future EEM member and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the special purpose vehicle and the consortia members that own and control it; 3. an EEM participant – an organisation which is neither a current EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) will be entitled to use the framework agreement advertised by this contract notice if it is based within the geographical area intended to be covered by this contract notice, owns and/or maintains/manages housing stock or other property in one or more geographical area in which it operates and is a local authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under Section 27 of the Housing Act 1985 (or subsequent legislation) or is a registered provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2006 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the framework agreement being advertised by this contract notice that such organisation is an authorised user of this framework agreement. EEM participants will include consortia (whether by contract or otherwise) made up entirely of organisations which would themselves individually be an EEM participant and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the special purpose vehicle and the consortia members that own and control it.
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender.
GO reference: GO-20111117-PRO-2759218.

 

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Efficiency East Midlands Limited will incorporate a standstill period, following award of the contract. The period shall commence on the day following award notification, and shall be in accordance with the Public Contracts Regulations 2006, and all amendments and directives. At present the standstill period shall be no less than 10 calendar days.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

 

VI.5)Date of dispatch of this notice:17.11.2011