Lifts Repair and Maintenance Contract

Lifts Repair and Maintenance Contract

The council is seeking 2 contractors for the provision of repairs and maintenance to its passenger and disability lifts in its housing stock in the north and south of the borough.

United Kingdom-London: Lift-maintenance services

2013/S 136-236495

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Southwark
160 Tooley Street
Contact point(s): Engineering & Compliance Section
For the attention of: Gavin Duncumb
SE1 2QH London
UNITED KINGDOM
Telephone: +44 2075250685
E-mail: engineeringqs@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Lifts Repair and Maintenance Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The council is seeking 2 contractors for the provision of repairs and maintenance to its passenger and disability lifts in its housing stock in the north and south of the borough. There are currently 422 lifts and 250 disabled lifts in the north of the borough. There are currently 306 lifts and 266 disabled lifts in the south of the borough. The contracts will include planned preventative maintenance to passenger and disability lifts, responsive repairs for passenger and disability lifts, stock condition surveys of the passenger and disability lifts, refurbishment of the passenger lifts and replacement/new installations of disability lifts. The contractors will be required to provide a 24/7 365 day response repair service.
The council is seeking two (2) contractors that will deliver fantastic customer service, achieve high levels of resident satisfaction (whether tenant or leaseholder), deliver repairs ‘right first time’ every time with a motivated and highly focused workforce committed to delivering an excellent service.
II.1.6)Common procurement vocabulary (CPV)

50750000, 50710000, 44115600, 42416100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value of each contract for Lot 1 (Contract A) and Lot 2 (Contract B) (see below) are 1 721 000 GBP per annum and 1 398 000 GBP per annum respectively. Tenderers may tender for both contracts but can only be awarded one contract. The appointed service providers for both contracts will provide their services across the borough and will be required to provide 24 hour emergency cover.
II.2.2)Information about options

Options: yes
Description of these options: The 2 contracts will be for an initial period of 5 years, extendable at the sole discretion of the awarding authority for a further period of 24 months (in 12 month increments), making a total extension of up to 2 years giving total possible contract periods of up to 7 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Contract A

1)Short description

Contract A – Lifts Repair and Maintenance Contract.
2)Common procurement vocabulary (CPV)

50750000, 50710000, 44115600, 42416100

3)Quantity or scope

The estimated contract value of Lot 1 (Contract A) is 1 721 000 GBP per annum. The appointed service provider will be required to provide repairs and maintenance to its passenger and disability lifts in its housing stock in the north of the borough and will be required to provide 24 hour emergency cover.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

The duration included in this Lot description takes into account all possible extensions to the contract – see main body of OJEU notice for further details.
Lot No: 2 Lot title: Contract B

1)Short description

Contract B – Lifts Repair and Maintenance Contract.
2)Common procurement vocabulary (CPV)

50750000, 50710000, 44115600, 42416100

3)Quantity or scope

The estimated contract value of Lot 2 (Contract B) is 1 398 000 GBP per annum. The appointed service provider will be required to provide repairs and maintenance to its passenger and disability lifts in its housing stock in the south of the borough and will be required to provide 24 hour emergency cover.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

The duration included in this Lot description takes into account all possible extensions to the contract – see main body of OJEU notice for further details.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Further information will be provided within the pre-qualification and tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided within the pre-qualification and tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The awarding authority reserves the right to require consortium bidders to take a particular form of legal structure, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The awarding authority’s terms and conditions, as stated in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in Articles 44-52 of Directive 2004/18 and Regulations 23-26 of the Public Contracts Regulations 2006. Tenders must be in accordance with the instructions outlined in the Invitation to Tender that is available from the address in Section I.1 above.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Section III.2.1 above.
Minimum level(s) of standards possibly required: See Section III.2.1 above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Section III.2.1 above.
Minimum level(s) of standards possibly required:
See Section III.2.1 above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: Further information will be provided in the pre-qualification documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LEG/CS/HG130/59541
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.8.2013 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 27.1.2014 – 13:00
Place:

160 Tooley Street, London SE1 2QH.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and authorised officers of the awarding authority only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Pre-qualification questionnaires will be distributed to any organisation expressing an interest in these contracts to the contact detailed in Section 1. All pre-qualification questionnaires must be requested and submitted by the time and date noted in Section lV.3.4.
The council is not liable for any costs (including any third party costs, fees or expenses) incurred by those expressing an interest in or tendering for these contract opportunities.
The council reserves the right to withdraw from or discontinue the procurement process, which shall include the right not to award as a result of this call for competition.
The council strongly supports and implements its Fairer Future programme, details of which can be found on its website at www.southwark.gov.uk

Further details about the council’s requirements for the contracts, which are linked to the Fairer Future programme and other corporate policy will be set out in the tender and contract documents.
Organisations invited to tender will be invited to an open pre-tender meeting in the council’s offices where further clarifications may be sought. It is anticipated that this will take place on or around 3.12.2013.
Tenders and all supporting documentation for the contracts must be in English and must be priced in GBP.
The form of contract for the successful contractors will be the JCT Measured Term contract 2011 as amended by the council’s specific terms. Appointment to these contracts are not a guarantee of any fixed amount of work.
Interested organisations should also note that TUPE may apply on the award of these contracts, further details of which will be included in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this process should be addressed to the contact in Section I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.7.2013