Lighting Systems Tender Crossrail

Lighting Systems Tender Crossrail

F945 Digital Addressable Lighting Interface (DALI) Lighting Controls.

UK-London: lighting systems

2012/S 71-118415

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Crossrail Limited
25 Canada Square
E14 5LQ London

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Further information can be obtained from: Crossrail Limited
25 Canada Square
E14 5LQ
Internet address:

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: Crossrail Limited
Internet address:

Tenders or requests to participate must be sent to: Crossrail Limited
Internet address:

I.2)Main activity

Railway services
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

F945 Digital Addressable Lighting Interface (DALI) Lighting Controls.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Crossrail Project stations at Paddington, Bond.
Street, Tottenham Court Road, Farringdon, Liverpool Street, Whitechapel and Custom House.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 70
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 750 000 GBP

II.1.5)Short description of the contract or purchase(s):

CRL is a wholly owned subsidiary of Transport for London and will act as the delivery agent for the implementation of the Crossrail Project as authorised by the Crossrail Act (2008). Under the Act, CRL have been delegated the powers to obtain the necessary consents and to build a new passenger railway connecting London City, Canary Wharf, the West End and Heathrow Airport to areas east and west of London.
This notice is for the design, manufacture, supply, testing and commissioning of Digital Addressable Lighting Interface (DALI) Lighting Controls further information for which is provided elsewhere in this notice.
II.1.6)Common procurement vocabulary (CPV)

31527260, 31682210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of supply for Digital Addressable Lighting Interface (DALI) Lighting Controls generally comprises the design, manufacture, supply, testing and commissioning of the DALI Lighting Controls for the Crossrail central section stations as listed below:
— Paddington Station,
— Bond Street Station,
— Tottenham Court Road Station,
— Farringdon Station,
— Liverpool Street Station,
— Whitechapel Station,
— Custom House Station.
CRL intends to set up a framework agreement on behalf of its station works contractors. Those contractors will be instructed by CRL to enter into supply contracts called off under this framework agreement directly with the DALI Lighting Controls Supplier.
The scope is likely to comprise the completion of the detailed design of the DALI Lighting Controls to RIBA Stage F and the supply (for installation by the station works contractors), testing and commissioning of all the required DALI Lighting controllers, modules, routers, ballasts, occupancy sensors, photosensors, multi-sensors, software for scene selection, scheduling, testing and commissioning, the Gateway for DALI Lighting to BMS communications, local switches, emergency lighting test and monitoring unit and, if required, the optional DALI-compatible LED drivers to provide a complete and functioning system. All programming and components of the DALI Lighting Controls are to be open protocol and fully addressable. Installation including all cabling, power supplies, installation of interfaces and terminations to local distribution will not be part of the scope and will be undertaken by the station works contractor.
The DALI Lighting Controls Supplier may be required to be responsible for asset protection including light maintenance and running of equipment and assets, ensuring that they are fully serviceable when they are handed over to the Infrastructure Maintainer.
The DALI Lighting Controls Supplier will be responsible for training Infrastructure Maintainer staff in the operation of the DALI Lighting Controls.
In accordance with Regulation 17 (1)(f) of the Utilities Contracts Regulations 2006, Crossrail Limited may require the successful economic operator to carry out additional work or provide additional services which through unforeseen circumstances become necessary and cannot for technical or economic reasons be carried out separately from the original contract or could be carried out separately but are strictly necessary to the later stages of the performance of the contract.
In accordance with Regulation 17(1) (g) of the Utilities Contracts Regulations 2006, Crossrail Limited may require the successful economic operator to carry out new works which are a repetition of the work carried out under the original contract.
Estimated value excluding VAT: 750 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: CRL may include an option for future maintenance of the DALI Lighting Controls whereby the future Infrastructure Maintainers of the stations are able to call off their requirements for maintenance from the framework.
The estimated value and framework duration identified below do not include the value and duration of this option.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 70 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Performance bonds and, where applicable, warranties and parent company guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Requirements will be described within the invitation to negotiate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details are contained within the PQQ document.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Requirements will be described within the invitation to negotiate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are contained within the PQQ document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are contained within the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Details are contained within the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Economic operators shall note the following:
All economic operators must complete the prequalification questionnaire on the Crossrail eSourcing Portal.
All economic operators are required to express an interest by registering on the Crossrail eSourcing Portal( Registering is only required once.

Registering: Economic operators should browse to the eSourcing Portal and complete the following:
a) Click the ‘Click here to register’ link.
b) Accept the terms and conditions and click ‘continue’.
c) Enter your business and user details.
d) Note the username you use and click ‘Save’ when complete.
e) You will then receive an e-mail with your unique password.
Access to the prequalification questionnaire and information pack (PQQ):
a) Login to the Crossrail eSourcing Portal with your unique Username and password.
b) Click on the ‘PQQs Open to All Suppliers’ link.
c) Click on the relevant titled Pre-qualification item.
d) Click the ‘Express Interest’ button in the ‘Actions’ box on the left hand side of the page (this will move the prequalification pack into the applicants ‘My PQQ’ box).This is a secure area for projects only.
e) Click on the PQQ code. The applicant can now access any attachments by clicking the‘Settings and Buyer Attachments’ in the Actions box.
f) Download the documents relating to the prequalification questionnaire. Click ‘Attachments’ on the left hand side. The number in brackets refers to number of documents that need to be downloaded. Click on the bold and underlined filename. Select ‘Save’ and store on your PC.
Responding to the prequalification questionnaire:
a) The economic operators must now choose ‘Reply’ or ‘reject’ (please give a reason if rejecting).
b) Economic operators can now use the messages functions to communicate with Crossrail and seek clarification.
c) Please note the deadline for completion, this is a precise time and the eSourcing portal will reject the economic operators prequalification questionnaire if it is submitted after this time.
d) Economic operators should click ‘Publish’ when they wish to submit the final completed prequalification questionnaire. Please note that there is detailed onlinehelp.
For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8am to 6pm) BST on.
a) email – or

b) telephone +44 8000112470 / fax +44 2070600480, outside UK +44 2070600490.
Economic operators must inform CRL that they are interested in the contract by complying with the requirements of the prequalification questionnaire available to parties registering to the Crossrail eSourcing Portal, as above. CRL will use the information provided to select economic operators to be invited to tender for the contract. A response to this notice does not guarantee that an economic operator will be invited to tender. The award process may be terminated or suspended at any time without cost or liability to CRL. CRL does not bind itself to enter into any contract arising out of the procedures envisaged by this notice. No contractual rights express or implied arise out of this notice or the procedures envisaged by it. Any contract let by CRL may contain provision that the contract may be extended at CRL’s discretion. CRL reserves the right to vary its requirements and the procedure relating to the conduct of the award process. CRL reserves the right to disqualify any economic operator who: provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the prequalification questionnaire and information pack, or as otherwise required by CRL during the award process; or fulfils any one or more of the criteria detailed in Regulation 26 of the UK Utilities Contracts Regulations 2006 (as amended).
CRL reserves the right to require the submission of any additional, supplementary or clarification information as it may, in its absolute discretion, consider appropriate.
CRL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. CRL will actively promote green procurement throughout its supply chain and welcomes applications from suppliers committed to the principles of reducing, reusing and recycling resources and to the practices of buying recycled. CRL strongly supports and implements the Greater London Authority (GLA) Responsible Procurement Policy, details of which may be found at:

Further details as to the application of Responsible Procurement to this procurement may be set out in the prequalification and tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.4.2012