Linen and Laundry Tender Birmingham

Linen and Laundry Tender Birmingham

HealthTrust Europe is seeking to establish a Framework Agreement for the provision of Linen and Laundry which has 3 Lots.

United Kingdom-Edgbaston: Hospital linen

2020/S 013-026308

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
Postal address: 19 George Road
Town: Edgbaston, Birmingham
NUTS code: UK
Postal code: B15 1NU
Country: United Kingdom
E-mail: Linenandlaundryenquiries@htepg.com
Telephone: +44 08458875000
Internet address(es):Main address: https://healthtrusteurope.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://healthtrusteurope.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://healthtrusteurope.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://healthtrusteurope.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for Linen and Laundry

Reference number: SF052575

II.1.2)Main CPV code

39518000

II.1.3)Type of contract

Services

II.1.4)Short description:

HealthTrust Europe is seeking to establish a framework agreement for the provision of Linen and Laundry which has 3 lots.

This will include:

Lot 1: Laundry and Linen Service including Collection, Wash, Finish, Return and Linen Hire;

Lot 2: Specialist Linen Service including CE Marked Reusable Barrier Theatre Textiles;

Lot 3: Total Linen Management Service.

HTE proposes to enter into the framework agreement for a maximum period of 4 years with the successful tenderer (Successful Tenderer), being an initial 2 years period and the option to extend by 2 periods of 12 months each, after the initial period.

II.1.5)Estimated total value

Value excluding VAT: 270 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

Linen and Laundry

Lot No: Lot 1 – Laundry and linen Service including Collection, Wash, Finish, Return and Linen Hire

II.2.2)Additional CPV code(s)

19230000
19231000
39512000
39513000
39514000
39515000
39518000
42716000
42717000
50830000
85112100
98310000
98311000
98311100
98311200
98312000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Tenderers for this lot are required to be able to do the following:

The main aim of lot 1 is to ensure that the participating authority receives an efficient, effective and timely processing, transportation and laundry and linen hire service. This may include, but not limited to:

— a linen hire service,

— processing (wash and finish) service for hired linen and/or participating authority’s owned linen,

— all items must be finished to the standards in Appendix 1 of the Specification,

— linen and laundry transportation (collection and delivery) service to and from participating authority site locations/designated pick up and drop off points,

— maintaining and requesting adequate stock levels will be the responsibility of the participating authority,

— it is the Supplier’s responsibility to ensure that the quantities and volumes requested are delivered,

— hired items must be fit for purpose,

— express service (a quicker than standard collection, wash, finish and return) for participating authority’s owned linen where requested,

— supply adequate emergency supplies when requested.

Terms and conditions/Activity Based Income (ABI)

The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, The management and administration by HTE of the overall contract structure and associated documentation,as well as the requirement to submit regular management information to HTE.

Submission of expressions of interest and procurement information

This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: register on the HTE portal at https://healthtrusteurope.bravosolution.co.u.

Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.

These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.

Click the express interest button at the top of the page.

This will move the SQ/ITT into your My SQs/My ITTs page.

You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box.

Follow the on screen instructions to complete the SQ/ITT.

Submit your reply using the Submit Response button at the top of the page.

If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov

HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk

Please note that sid4gov does not pre-populate any fields of the SQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

This framework agreement can be renewed for 12 months + 12 months (additional 24 months in total).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Linen and Laundry

Lot No: Lot 2 – Specialist Linen Service including CE marked reusable barrier Theatre textiles

II.2.2)Additional CPV code(s)

19231000
39512000
39513000
39514000
39515000
39518000
39518100
42716000
50830000
85112100
98310000
98311000
98311100
98311200
98312000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Tenderers for this lot are required to be able to do the following:

The participating authority receive an efficient, effective timely and complete management service. This may include, but not limited to:

— a CE marked reusable barrier theatre textiles hire service,

— processing (wash and finish) service for hired linen and/or participating authority’s owned CE marked barrier theatre textiles,

— all items must be finished to the standards in appendix 1 of the specification,

— linen and laundry transportation (collection and delivery) service for CE marked reusable barrier theatre textiles to and from participating authority site locations/designated pick up and drop off points,

— maintaining and requesting adequate stock levels will be the responsibility of the participating authority,

— it is the supplier’s responsibility to ensure that the quantities and volumes requested are delivered,

— hired Items must be fit for purpose,

— Theatre top up service,

— supply adequate emergency supplies when requested.

Provision of CE marked, reusable barrier theatre textiles that may include, but not limited to:

— garments

—— scrubs;

—— surgeons gowns;

—— dresses,

— linen,

— drapes

— clean air suits,

— sterile services laundry items,

— tray wraps,

— hoods,

— Clogs,

— sterile packs.

Terms and conditions/Activity Based Income (ABI)

The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.

Submission of expressions of interest and procurement information

This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.

These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.

Click the Express Interest button at the top of the page.

This will move the SQ/ITT into your My SQs/My ITTs page.

You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box.

Follow the on screen instructions to complete the SQ/ITT.

Submit your reply using the Submit Response button at the top of the page.

If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov

HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk

Please note that sid4gov does not prepopulate any fields of the SQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

This framework agreement can be renewed for 12 months + 12 months (additional 24 months in total).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Linen and Laundry

Lot No: Lot 3 – Total Linen Management

II.2.2)Additional CPV code(s)

19231000
39512000
39513000
39514000
39515000
39518000
50830000
85112000
98310000
98311000
98311100
98311200
98312000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 3: Total linen management

The supplier will provide a total linen management service that provides the participating authority with a day to day onsite management service for any combination of the responsibilities listed below. The service will support both the objectives of delivering savings and enhancing the safety and quality of services for participating authorities. The provision of clean textile items is a fundamental requirement of care, and suppliers will be expected to ensure they are compliant with the required regulation in the handling, laundering, storage.

This lot covers the provision of a total linen management solution, to include a one-stop-shop solution for the collection, transportation and disposal of a participating authority’s linen. To include audit services, linen and laundry management services and contract management services.

The main aim of this framework is to ensure that the participating authority’s receive an efficient, effective timely and complete linen management and consultation service.

Additional aims and objectives:

— improve the overall services on each participating authority site,

— protect public health,

— reduce the environmental impact and volumes of waste,

— contribute towards creating social benefits for the participating authority,

— offer added contract value for each participating authority via a long-term working relationship with the successful supplier, with specific reference to the training and environmental support aspects of the requirement,

— provide the most cost-effective solution for the participating authority; by reducing baseline linen management costs.

Terms and conditions/Activity Based Income (ABI)

The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.

Submission of expressions of interest and procurement information

This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.

These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.

Click the Express Interest button at the top of the page.

This will move the SQ/ITT into your My SQs/My ITTs page.

You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box.

Follow the on screen instructions to complete the SQ/ITT.

Submit your reply using the Submit Response button at the top of the page.

If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov

HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk

Please note that sid4gov does not prepopulate any fields of the SQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

This framework agreement can be renewed for 12 months + 12 months (additional 24 months in total).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

Minimum level(s) of standards possibly required:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

Minimum level(s) of standards possibly required:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/02/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users:

1) All National Health Service (NHS) bodies in England, including but not limited to

(i) acute trusts (as listed at: http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx);

(ii) health and care trusts (as listed at:

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);

(iii) mental health trusts (as listed at:

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx);

(iv) clinical commissioning groups (as listed at:

http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx);

(v) ambulance trusts (as listed at:

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

(vi) area teams (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx);

(vii) special health authorities

(http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx);

(viii) NHS England; and (ix) clinical senates and strategic clinical networks.

2) All NHS bodies in Wales, including but not limited to all

(i) health boards;

(ii) NHS trusts;

(iii) the national delivery group;

(iv) community health councils; and

(v) NHS Wales shared services partnership (as listed at

http://www.wales.nhs.uk/nhswalesaboutus/structure.

3) All NHS bodies in Northern Ireland (known as health and social care), including but not limited to:

(i) health and social care trusts (as listed at: http://online.hscni.net/?s=trusts

(ii) health agencies (as listed at: http://online.hscni.net/?s=health+agencies (iii) hospitals (as listed at: http://online.hscni.net/?s=hospitals and

(iv) the Health and Social Care Board.

4) Social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service).

5) Ministerial departments and non-ministerial departments of central government, nondepartmental agencies and other public bodies, and public corporations (as listed at:

https://www.gov.uk/government/organisations).

6) Devolved governmental and parliamentary organisations within the UK, including but not limited to the Scottish Government, Scottish Parliament, and Scottish public bodies (as listed at:

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (as listed at:

http://www.assembly.wales/en/abthome/role-of-assembly-how-it-works/Pages/governanceofwales.aspx

7) All local authorities (as listed at:

http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1)

(8) The Ministry of Defence (as detailed at: https://www.gov.uk/government/organisations/ministry-of-defence).

This list includes each organisation’s successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes. This agreement will be open to any bodies or organisations operating in the UK of a health, and/or social care nature or which have a similar procurement need, and/or any UK based central government authority listed at Annex I of Directive 2014/24/EU, in respect of any goods or services to any of the above listed organisations.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Legal Department, HealthTrust Europe LLP
Postal address: 19 George Road
Town: Birmingham
Postal code: B15 1NU
Country: United Kingdom
Telephone: +44 8458875000
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

HTE will incorporate a standstill period at the point information on the award of the framework agreement is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the agreement is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/01/2020