LINK-IT Hardware and Services NHS

LINK-IT Hardware and Services NHS

NHS Commercial Procurement Collaborative. UK-Sheffield: computer equipment and supplies

2012/S 68-111993

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Commercial Procurement Collaborative
Don Valley House, Savile Street East
Contact point(s): Alison Petrie
S4 7UQ Sheffield
UNITED KINGDOM
E-mail: help@bravosolution.co.uk

Internet address(es):

General address of the contracting authority: www.yhcpc.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

LINK-IT Hardware and Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Place of delivery or of performance.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 45 000 000,00 and 125 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The purchase and supply of IT Hardware and Services including lease and maintenance options.
II.1.6)Common procurement vocabulary (CPV)

30200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: The framework will run for 2 years with the option to extend for a further 1 year plus 1 year.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Desktops

1)Short description

Products available include Desktop computers (including thin/zero client devices) plus peripherals (including monitors) where purchased with a desktop. To include warranty and lease options.
2)Common procurement vocabulary (CPV)

30213300, 48624000, 30214000, 30215000, 30237000, 50300000, 30232000, 30231000, 30236000, 30212000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Laptops

1)Short description

Products available include Laptop computers and notebook devices plus peripherals where purchased with a laptop. To include warranty and lease options.
2)Common procurement vocabulary (CPV)

30213100, 30230000, 48624000, 30237200, 50300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Tablets and Slate Devices

1)Short description

Products available include Tablets and Slate devices plus peripherals where purchased with a tablets / slate computer. To include warranty and lease options.
2)Common procurement vocabulary (CPV)

30213200, 48624000, 30237000, 50300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Specialist Healthcare Related IT Hardware

1)Short description

Products available include (but not limited to) Mobile Carts, Infection control products, Mobile Clinical Assistant Devices, for use in point of care and mobile environments plus peripherals. To include warranty and lease options.
2)Common procurement vocabulary (CPV)

33197000, 30230000, 48624000, 33111600, 30210000, 48180000, 72227000, 50300000, 39134000, 30237300, 51600000, 33111200, 48900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Clinical Monitors and Medical Displays

1)Short description

Products available include (but not limited to) LCD and HD monitors, large format, multi display mode Monitors and Displays suitable for end user applications including but not limited to PACS, endoscopy, mammography plus peripherals where purchased with a monitor/display to include wall mounts. To include warranty and lease options.
2)Common procurement vocabulary (CPV)

30231000, 30231300, 72227000, 48180000, 32323100, 33195110, 33195100, 33111200, 48900000, 33111600, 38341600, 32323000, 32351200, 33197000, 39134000, 30237210, 51600000, 30231320

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Green’ Sustainably Sourced IT Hardware

1)Short description

Products available include IT hardware which demonstrates significant sustainability benefits beyond efficient energy use incorporating environmental, economic and social sustainability principles such as regeneration of local and global environments, economic redistribution, carbon reduction, sustainable supply chain management, life cycle costing (LCC).
2)Common procurement vocabulary (CPV)

30210000, 30230000, 48624000, 30210000, 30237200, 50300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Printers, Scanners & Asset Scanners

1)Short description
2)Common procurement vocabulary (CPV)

30232100, 30232110, 30232100, 50300000, 30232130, 30216110, 30232150

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: IT Hardware Deployment Services

1)Short description

Services available include (but not limited to) short lead-time supply of IT hardware, asset tagging, imaging, delivery to desk, installation, packaging removal and disposal.
2)Common procurement vocabulary (CPV)

72100000, 72227000, 50300000, 51611000, 72510000, 50324000, 51612000, 72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Third Party warranty providers-IT Hardware

1)Short description
2)Common procurement vocabulary (CPV)

72611000, 72610000, 50300000, 72500000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: IT Hardware-One Stop Shop

1)Short description

A selection of IT Hardware and Service including at least 4 of the following categories:
Desktops, Laptops Tablets / Slate Computers, Specialist Healthcare Related IT Hardware, Clinical Monitors, Medical Displays, Green’ sustainable IT Hardware, Printers / Scanners / Asset Scanners, Deployment Services.
2)Common procurement vocabulary (CPV)

30200000, 48624000, 30230000, 30210000, 48180000, 72227000, 51611100, 30237000, 30213000, 30231000, 33111200, 30237300, 30232150, 48900000, 33111600, 30232110, 30232100, 30237200, 50300000, 33197000, 44316400, 72500000, 39134000, 51600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any resulting framework agreement shall be accessible to member trusts of the NHS collaborative procurement hubs NHS CPC and NHS Shared Business Services (SBS) – see VI 6.3 Additional Information.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates may be rejected who do not respond in accordance with the format and instructions of this requirement. Prior to entering your general information & Expressing an Interest in this requirement candidates are requested to provide their profile in Sid4health. The Yorkshire & Humber CPC utilizes the NHS Supplier Information Database (sid4health) to manage & assess general pre-qualification info in the form of a profile. To register your profile on Sid4health you must:
i) obtain a Dun & Bradstreet (D&B) DUNS(R) Number to enable registration on sid4health. Normally its provided within 48 hours but may take up to 5 days. The DUNS(R) No. is the standard supplier coding for the NHS & must be obtained for trading with the NHS. Check if your company has a DUNS(R) No on the Sid4health registration page.
ii) go to www.sid4health.nhs.uk and select Register Supplier Organisation & enter the first part or the whole of your organisation name or DUNS number. Click on Search, follow instructions to complete the registration or select an existing registration to create a new user account. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see Help page on Sid4health within Profile Management for details). iii) ensure all mandatory fields of their Sid4health profile are completed. D&B data will be supplied automatically by D&B.

iv) Where access to Sid4health is unavailable, contact the sid4health Helpdesk: helpsid4health@eurodyn.com

Once your sid4health profile has been completed & validated progress to express interest in this tender as per section VI.3)Please ensure YOU keep your profile updated within Sid4health regularly.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be included in the procurement documentation available for download from the Brovo Solution eTendering portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 30
Objective criteria for choosing the limited number of candidates: Criteria will be include within the Invitation to Tender (ITT).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.5.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the ‘Supplier Import guide’ once logged in. You will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.

The duration referenced in Section II 1.4 is for the placing of orders.
The value provided in Section II 1.4 is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice.
NHS Shared Business Services (SBS) and NHS CPC wish to establish a Framework Agreement for use by the following UK and Scottish bodies (and any future successors to these organisations) subject to the approval of NHS CPC and/or NHS SBS:
Public sector bodies, including any statutory and other successor organisations to any of the foregoing and in addition any other commissioners (whether alone of jointly with any other organisation), providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia, the National Commissioning Board (and all sub national offices including any Body obtaining new membership to NHS Shared Business Services Ltd).
This includes but is not limited to the following NHS Trusts:
5 Boroughs Partnership NHS Trust, Aintree University Hospitals NHS Foundation Trust, Alder Hey Childrens NHS Foundation Trust, Ashton, Leigh And Wigan NHS, Bolton PCT, Bridgewater Community Healthcare NHS Trust, Calderstones Partnership NHS Foundation Trust, Central and Eastern Cheshire PCT, Central Manchester University Hospitals NHS Foundation Trust, Christie Hospital NHS Foundation Trust, Cumbria Partnership NHS Foundation Trust, East Cheshire NHS Trust, East Lancashire Hospitals NHS Trust, Greater Manchester West Mental Health NHS Foundation Trust, Lancashire Care NHS Foundation Trust, Liverpool Community Health NHS Trust, Liverpool Primary Care Trust, Manchester Mental Health & Social Care Trust, Mersey Care NHS Trust, Mid Staffordshire NHS Foundation Trust, NHS Ashton Leigh & Wigan, NHS Blackburn with Darwen Teaching Care Trust Plus, NHS Blackpool, NHS Bury, NHS Central Lancashire, NHS Cumbria, NHS East Lancashire, NHS Halton & St Helens, NHS Heywood, Middleton & Rochdale, NHS Knowsley, NHS Manchester, NHS North Lancashire, NHS North Staffordshire, NHS North West (Strategic Health Authority), NHS Salford, NHS Sefton, NHS Stockport, NHS Warrington, NHS Western Cheshire, North Cumbria University Hospitals NHS Trust, North Staffordshire Combined Healthcare NHS Trust, North West Ambulance Service NHS Trust, Oldham Primary Care Trust, Pennine Care NHS Foundation Trust, Royal Bolton Hospital NHS Foundation Trust, Salford Royal NHS Foundation Trust, Southport and Ormskirk Hospital NHS Trust, St. Helens and Knowsley Teaching Hospitals NHS Trust, Stoke on Trent PCT, Tameside & Glossop Primary Care Trust, Tameside Hospital NHS Foundation Trust, Trafford Healthcare NHS Trust, Trafford Primary Care Trust, University Hospital of North Staffordshire NHS Trust, University Hospital of South Manchester NHS Foundation Trust, University Hospitals of Morecambe Bay NHS Trust, Wrightington Wigan & Leigh NHS Foundation Trust.
Barnsley Hospital NHS Foundation Trust, Bradford Teaching Hospitals NHS Foundation Trust, Calderdale And Huddersfield NHS Foundation Trust, Chesterfield Royal Hospital NHS Foundation Trust, City Health Care Partnership, Countess Of Chester Hospital NHS Foundation Trust, Derbyshire Community Health Services NHS Trust, Doncaster And Bassetlaw Hospitals NHS Foundation Trust.
Harrogate And District NHS Foundation Trust, Heart Of England NHS Foundation Trust, Humber NHS Foundation Trust, Ipswich Hospital NHS Trust, James Paget University Hospitals NHS Foundation, Trust, Leeds and York Partnership NHS Foundation Trust, Leeds Community Healthcare NHS Trust, Leeds Teaching Hospitals NHS Trust, Local Community Partnerships CIC, Mid Yorkshire Hospitals NHS Trust, NHS Barnsley PCT, NHS Bradford And Airedale Teaching PCT, NHS Calderdale PCT, NHS Doncaster PCT, NHS East Riding of Yorkshire PCT, NHS Hull Teaching PCT, NHS Kirklees PCT, NHS Leeds PCT, NHS North Lincolnshire PCT, NHS North Yorkshire And York PCT, NHS Sheffield PCT, NHS Wakefield District PCT, NHS Yorkshire & The Humber Strategic Health Authority, Norfolk And Norwich University Hospitals NHS Foundation Trust, North East Lincolnshire Care Trust Plus, Northern Lincolnshire And Goole Hospitals NHS Foundation Trust, Northumbria Healthcare NHS Foundation Trust, Scarborough And North East Yorkshire Healthcare NHS Trust, Sheffield Children’s NHS Foundation Trust, Sheffield Health & Social Care NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust, Sherwood Forest Hospitals NHS Foundation Trust, South West Yorkshire Partnership NHS Foundation Trust, Southend University Hospital NHS Foundation Trust, The Newcastle upon Tyne Hospitals NHS Foundation Trust, The Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust, The Rotherham NHS Foundation Trust, United Lincolnshire Hospitals NHS Trust, York Teaching Hospital NHS Foundation Trust, Yorkshire Ambulance Service NHS Trust.
In addition the following public sector bodies will be able to use the Framework subject to the approval of NHS CPC and/or NHS SBS:
Central Government Departments, Executive Agencies and NDPBs (see http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/A-to-F.aspx http://www.civilservice.gov.uk/Assets/PublicBodies2009_tcm6-35808.pdf http://www.direct.gov.uk/en/DI1/Directories/A-ZOfCentralGovernment/index.htm).

National Health Service (NHS) bodies, including:
Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx.

Primary Care Trusts: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx.

Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx.

Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx.

Care Trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx.

Strategic Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx.

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx.

Arms Length Bodies: http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm.

The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx and: http://www.general-practitioners-uk.co.uk and any other provider of primary medical services:

a) who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS) and/or.
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.
Social Enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf.

Local Authorities: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_AZ_

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services – GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services: http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services: http://www.show.scot.nhs.uk/organisations/index.aspx

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services: http://www.n-i.nhs.uk/

Local Authorities.
Police forces and other emergency services, including fire and rescue services, the maritime and coastguard agency and other rescue authorities (a list of police authorities and fire and rescue services can be found respectively at the following: http://www.police.uk/. and http://www.fireservice.co.uk/information/ukfrs.

Educational establishments (ie schools maintained by local authorities, academies, city technology colleges; the Learning and Skills Council; further education establishments, and universities.
Registered social landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489).

Registered charities, as detailed at http://www.charity-commission.gov.uk.

Devolved and other administrations with the British Isles, including those detailed at: (in the case of Scotland) http://www.scotland.gov.uk/Home, and http://www.scottish.parliament.uk/, (in the case of Wales) http://new.wales.gov.uk/?llang=en.

Her Majesty’s prison service as detailed at www.hmprisonservice.gov.uk.

The Ministry of Defence as detailed at www.mod.uk.

Authorities reserve the right to award preferred supplier agreements under this framework.
The Authorities reserve the right to using an Electronic Auction during Further Competition processes if required.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The YHCPC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.4.2012